Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 04, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:07 P.M. and the roll was called. Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETINGS OF TUESDAY, AUGUST 7, 2018 & TUESDAY, AUGUST 21, 2018 18-0742 Approval of the Tuesday, August 7, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to approve the minutes as presented. The motion carried by voice vote. 18-0773 Approval of the Tuesday, August 21, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT After Clerk McCambridge read a statement regarding public comment the following addressed members of City Council: Daniel Hites spoke against the extension of Special Service Area #1. There were no further speakers. PRESENTATION 18-0772 Presentation of National Payroll Week. (INFORMATION ONLY) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 4, 2018 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 30, 2018 and Reviewed the Following Items: 18-0535 A Planning and Development Committee Resolution Approving a Final Plan on Lot 2 of West Aurora Plaza Resubdivision located north of Galena Boulevard and east of N. Constitution Drive for a Drive-through Facility (2530) Use Jill Morgan, Planner and Dustin Priebe from V3 Companies spoke and Al Daniels from McDonald’s was also present. This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-021 18-0654 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by downzoning Property located at 319 High Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) Enactment No: O18-072 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 28, 2018 and Reviewed the Following Items: 18-0575 A Resolution authorizing the Director of Purchasing to execute the Contract Change Order Request Number 1 with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 for the 77 S. Broadway Ave. Parking Structure & 65 Water St. Demolition Project. (PLACED ON CONSENT AGENDA) Enactment No: R18-223 18-0710 A Resolution Authorizing the Repaving of the East Ramp Parking Lot at the Aurora Municipal Airport by Builders Paving, LLC , 4413 Roosevelt Road, Hillside, IL 60162 using the awarded contract unit prices for the Overlay Southeast Quadrant Perimeter Roadways Project in the not-to-exceed amount of $73 ,200. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 4, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-225 18-0740 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement for Design Phase Engineering Services in the amount of $59,000 for the Phase 2: Airfield Pavement Rehabilitation Including General Aviation Apron and Taxiway P Project with Crawford, Murphy and Tilly, Inc. (PLACED ON CONSENT AGENDA) Enactment No: R18-227 18-0747 An Ordinance for the Establishment of a Special Service Area Number #196 Gramercy Square Vacant Lot Southeast Corner of Thatcher Drive in the Southeast Corner of Naperville Township, Section 28, DuPage County, in the City of Aurora (171 Townhome Units, M/I Homes of Chicago LLC). (PLACED ON CONSENT AGENDA) Enactment No: O18-073 18-0750 An Ordinance extending the tax levy for an additional eight (8) years of Special Service Area One (1) (Aurora Downtown) in the City of Aurora following notice and public hearing and other procedures in connection therewith. PUBLIC HEARING (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-074 18-0762 A Resolution Establishing OAP and HDHP Health Insurance Plans and Rates effective January 1, 2019 through December 31, 2019 . Alisia Lewis, Director of Human Resources, spoke regarding items 18-0762, 18-0763, 18-0764, 18-0765, 18-0767 and 18-0768. (PLACED ON CONSENT AGENDA) Enactment No: R18-232 18-0763 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2019 through December 31, 2019 . Alisia Lewis, Director of Human Resources, spoke regarding items 18-0762, 18-0763, 18-0764, 18-0765, 18-0767 and 18-0768. (PLACED ON CONSENT AGENDA) Enactment No: R18-233 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 4, 2018 18-0764 A Resolution Authorizing an Agreement with Aetna to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2019 through December 31, 2019 . Alisia Lewis, Director of Human Resources, spoke regarding items 18-0762, 18-0763, 18-0764, 18-0765, 18-0767 and 18-0768. (PLACED ON CONSENT AGENDA) Enactment No: R18-234 18-0765 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2019 through December 31, 2019 . Alisia Lewis, Director of Human Resources, spoke regarding items 18-0762, 18-0763, 18-0764, 18-0765, 18-0767 and 18-0768. (PLACED ON CONSENT AGENDA) Enactment No: R18-235 18-0767 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2019 to December 31, 2019 . Alisia Lewis, Director of Human Resources, spoke regarding items 18-0762, 18-0763, 18-0764, 18-0765, 18-0767 and 18-0768. (PLACED ON CONSENT AGENDA) Enactment No: R18-236 18-0768 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO Group Health, Dental, C.O.B.R.A. and Stop Loss Plan Administration for Period January 1, 2019 through December 31, 2019 . Alisia Lewis, Director of Human Resources, spoke regarding items 18-0762, 18-0763, 18-0764, 18-0765, 18-0767 and 18-0768. (PLACED ON CONSENT AGENDA) Enactment No: R18-237 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 28, 2018 and Reviewed the Following Items: 18-0661 A Resolution Approving the Issuance of a Music Festival Permit for Our Lady of Good Counsel located at 620 S. Fifth Street, for Sunday, City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 4, 2018 September 23, 2018 from 11:00 a.m. to 7:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R18-224 18-0744 A Resolution Requesting approval for the issuance of a Carnival License and a Music Festival permit to Our Lady of Mercy Church / Alpine Amusement Company, Inc. as part of their Mercy Fest event held on October 4th, 2018 through October 7th, 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-229 18-0745 A Resolution Requesting approval for Hills Banquet Hall to have a Music Festival as part of their 2018 Tardeada Mexicana event to be held on Saturday, September 22nd, 2018 . This Resolution was returned to the Government Operations Committee Enactment No: R18-238 18-0751 A Resolution Requesting approval for the issuance of a Circus License to Kelly Miller Circus for a circus to be held at the Fox Valley Shopping Center on September 19 - 23, 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-231 17-00733 A Parking Study for the entire Echo Lane . Ward 10, Alderman Lofchie. (INFORMATION ONLY) 18-0721 The Rotary Club of Aurora is requesting permission to hold the annual Festival of Lights at Phillips Park, November 23 through December 26, 2018. (INFORMATION ONLY) 18-0722 The City of Aurora is requesting approval to stage the Veterans Day Procession and Ceremony on Sunday, November 11, 2018 at 10:15 am. (INFORMATION ONLY) 18-0724 Aurora Downtown is requesting permission to stage Octo Street Fest on Saturday, October 13, 2018 from 2:00 to 7:00 pm on Pinney Street . (INFORMATION ONLY) 18-0725 Tag Day: Knights of Columbus Council #736 Tootsie Roll Drive fundraiser September 8 to September 16, 2018 at various intersection in City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 4, 2018 Aurora. (INFORMATION ONLY) 18-0726 Tag Day: Knights of Columbus Council #14825 Tootsie Roll Drive fundraiser September 14 to September 29, 2018 at various intersections (Orchard Rd & Indian Trail and Orchard Rd & Sullivan Rd) in Aurora. (INFORMATION ONLY) 18-0734 Tag Day: Kiwanis Club of Aurora Annual Peanut Day fundraiser September 11th through December 31, 2018 at various locations in Aurora as well as the Train Stations. (INFORMATION ONLY) 18-0755 Tag Day: Boy Scouts Troop 81 Annual Fundraiser Pancake Breakfast at Metea Valley High School. They be at various residential streets on east side bordering Naperville and 204 School District from September 8 to October 21, 2018 (INFORMATION ONLY) 18-0757 A Parking Study for 950 Oliver Avenue, Ward 4, Alderman Donnell. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 27, 2018 and Reviewed the Following Items: 18-0736 A Resolution Authorizing a Contract with Suburban General Construction Inc. in the amount of one hundred twenty -four thousand, four hundred sixty-four dollars and zero cents ($124 ,464.00) for the 2018 Sanitary Sewer Spot Repair project . (PLACED ON CONSENT AGENDA) Enactment No: R18-226 18-0743 A Resolution to reject all bids for the Borealis Terrace Drainage Improvements project . (PLACED ON CONSENT AGENDA) Enactment No: R18-228 18-0746 A Resolution To approve the Letter of Credit Reduction No. 1 for East City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 4, 2018 Aurora High School - Expansion . (PLACED ON CONSENT AGENDA) Enactment No: R18-230 OLD BUSINESS 18-0708 A Resolution approving a settlement agreement in the matter of Gottemoeller Real Estate Ltd. v. the City of Aurora, Circuit Court of Kane County Case 16 MR 1386. (HELD) MAYOR’S REPORT Mayor Irvin commented on the passing of Mayor Emeritus Pradel from Naperville. MAYORAL APPOINTMENTS 18-0777 A Resolution Reappointing Mary Jane Cross and Appointing Josh Harris and Antonio Cerda to the Aurora Bicycle, Pedestrian and Transit Advisory Board. This Resolution was referred to the City Council Enactment No: R18-221 18-0796 A Resolution Appointing Jim Pilmer , Erica Tuttle and Lindsay Sebion as At-Large Representatives to the Aurora Area Convention and Visitors Bureau (AACVB). This Resolution was referred to the City Council Enactment No: R18-222 ALDERMAN'S CORNER Alderman Saville, 6th Ward, spoke regarding the events occurring within his ward. REQUESTS AND REFERRALS 18-0788 Requesting approval of a Final Plat Revision consolidating the Aurora University Property into 1 Lot (Aurora University - 18-0788 / AU20/4-18-125-Fsd/Fpn/R - TV - Ward 4) This Petition was Forward to Planning Council to the Planning Council 18-0789 Requesting approval of a Final Plan for a Parking Deck located north of Prairie Street, east of S. Evanslawn Avenue, and south of Southlawn City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 4, 2018 Place (Aurora University - 18-0789 / AU20/4-18-125-Fsd/Fpn/R - TV - Ward 4) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, that this agenda item be adjourned. The motion carried by voice vote. The meeting was adjourned at 5:58 P.M. Submitted by:___________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8