Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 06, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:06 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Carl Franco MINUTES OF THE MEETING OF TUESDAY, OCTOBER 16, 2018 18-0975 Approval of Tuesday, October 16, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Jenkins, seconded by Alderman Garza, that the minutes be approved and filed. The motion carried by voice vote. PUBLIC COMMENT There were no speakers for this meeting. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, October 25, 2018 and Reviewed the Following Items: 18-0326 An Ordinance providing for the Execution of an Easement Agreement between the City of Aurora and Midwest Generation, LLC for a sanitary sewer easement on the property located at 5S171 Eola Road being on the east side of the N. Eola Road, south of Illinois Prairie Path (City of Aurora / Midwest Generation, LLC - 18-0326 / NA08/1-18.072-DED/E - TV - Ward 10) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 6, 2018 Tracey Vacek, Senior Planner, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O18-088 Planning & Development Committee Resolution 18-0868 A Planning and Development Committee Resolution Approving a Final Plan on Lot 1 of PDA Resubdivision located at 3055 E. New York Street being at the southwest corner of E. New York Street and Oakhurst Drive for an Office, Business and Professional, including Medical Clinics, use Jill Morgan, Planner, spoke regarding the item. This Resolution was finalized (appealable) Enactment No: PDFNL 18-024 18-0889 A Planning and Development Committee Resolution Approving a Revision to the Final Plan for 455 Mercy Lane being along private Mercy Lane, east of N. Highland Avenue and west of N. Lake Street, for a Health and human services (6300) use Jill Morgan, Planner, spoke regarding the item. This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-025 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, October 23, 2018 and Reviewed the Following Items: 18-0680 A resolution to enter into a Project Development Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of one or more Solar Photovoltaic Generation Facilities. Ian Wade, Engineer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-291 18-0791 A Resolution for approval to use 180 Engineering (aka CY LLC) for technology staff augmentation for the Information Technology Division. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 6, 2018 Enactment No: R18-292 18-0925 A Resolution Approving the purchase and installation of a digital sign for the corner of Indian Trail and Church Road in Ward 1 from Aurora Sign Company, Aurora, Illinois in the amount of $48,716.00 . Alderman Mervine to abstain. (PLACED ON CONSENT AGENDA) Enactment No: R18-303 18-0929 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Local 99 of the International Association of Firefighters, AFL/CIO/CLC. Alisia Lewis, Director of Human Resources, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-295 18-0939 A Resolution authorizing the Director of Purchasing to enter into a contract with Youngren's Inc. 736 New Haven Ave, Aurora IL, 60506 in the amount of sixty six thousand, one hundred and twenty four dollars and no cents ($66,124.00) for the installation of ventilation improvements for the Water and Sewer Maintenance building located at 649 S. River Street. (PLACED ON CONSENT AGENDA) Enactment No: R18-298 18-0940 A Resolution accepting the proposal from Edmund G Urban of Urbancom Communications Inc. for a new 3-year term for the internet bandwidth the City receives from Urbancom Communications Inc . (PLACED ON CONSENT AGENDA) Enactment No: R18-299 18-0956 A Resolution Accepting The Proposal of Sikich LLP To Conduct The Audit Of All Funds And Accounts Of The City For Fiscal Years Ending December 31, 2018, 2019, 2020, And 2021 . (PLACED ON CONSENT AGENDA) Enactment No: R18-300 18-0901 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and the Aurora Supervisors Association (ASA) from April 1, 2017 through December 31, 2020 . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 6, 2018 Enactment No: R18-294 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, October 23, 2018 and Reviewed the Following Items: 18-0890 A Resolution approval for Chicago Premium Outlet to have a Music Festival as part of their 2018 Thanksgiving Cranberry Jam event to be held at 1650 Premium Outlets Blvd. on November 22, 2018 Alex Voigt, Assistant Chief of Staff, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-293 18-0943 Traffic Study for the intersection of Garfield Avenue and Gladstone Avenue. Ward 4, Alderman Donnell. (INFORMATION ONLY) 18-0948 Traffic Study for the intersection of Kensington Place and Calumet Avenue. Ward 4, Alderman Donnell. (INFORMATION ONLY) 18-0964 Tag Day Event: The Salvation Army 2018 Red Kettle Campaign Fundraiser from November 10, 2018 to December 24, 2018 at various locations in Aurora, IL. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On October 22, 2018 and Reviewed the Following Items: 18-0933 A Resolution accepting the improvements and maintenance security for Verona Ridge Unit 4. (PLACED ON CONSENT AGENDA) Enactment No: R18-296 18-0938 A Resolution to Award the contract for the West Branch Downer Place Bridge Water Main Repair project to Superior Excavating Co., P.O. Box City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 6, 2018 575, Channahon, IL 60410 in the amount of one hundred eleven thousand dollars and zero cents ($111 ,000.00). (PLACED ON CONSENT AGENDA) Enactment No: R18-297 UNFINISHED BUSINESS 18-0708 A Resolution approving a settlement agreement in the matter of Gottemoeller Real Estate Ltd. v. the City of Aurora, Circuit Court of Kane County Case 16 MR 1386. (HELD) 18-0958 A resolution authorizing the execution of additional documents related and subordinate to the redevelopment agreement between the City of Aurora and Pizzuti Aurora Industrial, LLC dated August 28, 2018. (REFERRED TO NEW BUSINESS) NEW BUSINESS 18-0906 A Resolution Establishing Amusement Fees Charged by the City of Aurora. Wendy McCambridge, City Clerk, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-302 18-0986 A Resolution approving an Agreement between the City of Aurora, through the Aurora Police Department, and Family Service Association of Greater Elgin Area regarding a partnership to provide community-based mental health services to youths and their families in Aurora. Deb Lang, Assistant Corporation Counsel, Janeth Barba, Family Services Association, and Officer Rashkow, Police Officer spoke regarding the proposed item. (PLACED ON CONSENT AGENDA) Enactment No: R18-301 18-0992 An Ordinance authorizing the acquisition of certain real estate commonly known as 2380 North Farnsworth Ave through the settlement of a pending eminent domain action. (PLACED ON CONSENT AGENDA) Enactment No: O18-089 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 6, 2018 MAYOR’S REPORT Mayor Irvin commented on the Halloween attendance at 1,600 children. He also encouraged attendance at the Veteran's Day Parade on Sunday, November 11th. MAYORAL APPOINTMENTS 18-0937 A Resolution appointing Cole Grizzell to the Aurora Youth Council . This Appointment/Oath of Office was referred to the City Council Enactment No: R18-289 18-0998 A Resolution Appointing Victoria Esparza, Daniel Gonzalez and Noemi Vargas to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council Enactment No: R18-290 ALDERMAN'S CORNER Alderman Hart-Burns spoke regarding the activities in the 7th Ward. REQUESTS AND REFERRALS 18-0983 Requesting approval of a Special Use for a Video Gaming Terminal License within 2,640 feet of another licensed establishment on Lot 8 of East Reimers Subdivision, Resub No. 3, located at 2124 W. Galena Boulevard, Suite 107 (AC's Pub - 18-0983 / AU19/2-18.190-Su/R - SB- Ward 5) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins, to move into Closed Session immediately after the open portion of the meeting to discuss matters relating to Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of a closed meeting pursuant to 5 ILCS 120/2(c(110) fo the Open Meetings Act. The motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 6, 2018 ADJOURN A motion was made by Alderman Jenkins, seconded by Alderman Hart-Burns, to adjourn this meeting at the conclusion of the Closed Session. The motion carried by voice vote. The open portion of the meeting adjourned at 6:11 P.M. The closed portion of the meetin was called to order at 6:16 P.M. and adjourned at 6:35 P.M. Submitted by: _________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7