Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 15, 2019 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:03 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, DECEMBER 18, 2018 AND TUESDAY, JANUARY 8, 2019 19-0014 Approval of the Tuesday, December 18, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins, to approve and file the minutes as presented. The motion carried by voice vote with an abstention from Alderman Lofchie. 19-0028 Approval of the Tuesday, January 8, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT After Clerk McCambridge read a statement regarding the Public Comment the following persons addressed Councilmembers: Fran Shaw, spoke against the Special Ordinance Committee. Peggy Hicks, spoke regarding the Special Events Ordinance and her support of the current process of the Government Operations Committee. Marjorie Logman, spoke against the creation of additional committees. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 15, 2019 Pat Magnus, spoke regarding keeping Government Operations Committee activities intact. There were no further speakers. PRESENTATIONS 18-1164 1 Year Update on DUI Prosecution Program (INFORMATION ONLY) REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, January 10, 2019 and Reviewed the Following Items: 18-1011 A Resolution Accepting the Dedication of an Easement North of I-88 and East of the Centerline of Deerpath Road (PLACED ON CONSENT AGENDA) Enactment No: R19-013 18-1078 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning the Property located at 260 South LaSalle Street from R-4, Two-Family Dwelling District to R-3, One Family-Dwelling District The petitioner, Oscar Morales, was present and spoke regarding the request and the reason for the request. (PLACED ON CONSENT AGENDA) Enactment No: O19-001 18-1099 A Resolution Authorizing Annual Action Plan Substantial Amendments (2018-#4) to Reflect Funding Re/Allocations for the Community Development Block Grant (CDBG). Chris Ragona, Community Development Manager, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R19-018 18-1117 A Resolution Approving the 2019 Annual Action Plan Funding Recommendations - Community Development Block Grant (CDBG), HOME Investment Partnership Act Programs (HOME), and Emergency Solutions Grant (ESG) (Public Hearing) . City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 15, 2019 Chris Ragona, Community Development Manager, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R19-019 Planning & Development Committee Resolution 18-1045 A Planning and Development Committee Resolution Approving the Final Plat for Lot 1 of the Orchard Road Industrial Subdivision, being Vacant Land, Located at the West Side of Deerpath Road and the North Side of I-88 Ed Sieben, Director of Planning and Zoning, spoke regarding the item. This P&D Resolution was finalized (appealable) Enactment No: PDFNL19-001 18-1046 A Planning and Development Committee Resolution Approving a Final Plan on Lot 1 of the Orchard Road Industrial Subdivision, located at the West Side of Deerpath Rd and North Side of I-88, for a Business and Professional, Office (2400) Use and Warehouse, Distribution and Storage Services (3300) Use Ed Sieben, Director of Planning and Zoning, spoke regarding the item. This P&D Resolution was finalized (appealable) Enactment No: PDFNL19-002 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, January 8, 2019 and Reviewed the Following Items: 18-1066 A Resolution to Approve the Contract from Dinges Fire Company for the Purchase of Protective Gear for the Fire Department 2019. (PLACED ON CONSENT AGENDA) Enactment No: R19-014 18-1110 A Resolution Authorizing Amita Health Saint Joseph Hospital-Elgin Employee Assistance Program(EAP) from January 1, 2019 through December 31, 2021. (PLACED ON CONSENT AGENDA) Enactment No: R19-015 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 15, 2019 18-1167 A Resolution to authorize the Director of Purchasing to execute an agreement with Alfred Benesch & Company of 1230 East Diehl Road, Suite 109, Naperville, IL 60563 for the 2019 - 2020 Bridge Inspections and the City Clerk to sign the associated Motor Fuel Tax Appropriation, 19-00326-00-BI. (PLACED ON CONSENT AGENDA) Enactment No: R19-016 18-1178 A Resolution Requesting Authorization for the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, the Director of Purchasing to sign the Phase 3 Construction Engineering Agreement with HR Green, Inc. and to Appropriate the Motor Fuel Tax Funds for East Indian Trail Road Traffic Signal Interconnect and Modernization Project, MFT #18-00322-00-TL. (PLACED ON CONSENT AGENDA) Enactment No: R19-017 18-1129 A resolution to enter into Lease Option Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of a Solar Photovoltaic Generation Facility . Ken Schroth, Public Works Director, spoke regarding the item and requested that the item be held. (HELD) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, January 8, 2019 and Reviewed the Following Items: 18-1177 A Traffic Study for George Avenue and State Street, Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 19-0002 A Parking Study for Park Ridge Lane. Ward 10, Alderman Lofchie. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final January 15, 2019 No meeting was held REPORT OF THE SPECIAL ORDINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Special Ordinance Committee Met On Tuesday, January 9, 2019 and Reviewed the Following Items: 18-1122 An Ordinance Creating Chapter 41.5 Entitled "Special Events". Alex Voigt, Assistant Chief of Staff, Gina Moga, Special Events Manager and Deb Lang, Assistant Corporation Counsel, provided an overview of the changes being recommended. (PLACED ON UNFINISHED BUSINESS) Enactment No: O19-002 NEW BUSINESS 18-1155 A Resolution authorizing the sale of real property owned by the City commonly known as 594 Fifth Ave, Aurora, Illinois to Trinidad Cervantes and Jose Carlos Saucedo in the amount of $81,000.00 . This Resolution was (HELD) MAYOR’S REPORT Mayor Irvin spoke regarding the MLK events on Monday. He reported on the event with Governor Pritzker in Aurora on the State Day of Service. he announced B1 Aurora - calling bingo with seniors. Media events on the February 5th. for the first COw of the month. MAYORAL APPOINTMENTS 18-1165 A Resolution Appointing Amber Foster and Kristin Ludwig to the Aurora Preservation Commission. This Resolution was referred to the City Council Enactment No: R19-009 18-1173 A Resolution Appointing Darlene Varney, Harry Reineke IV and Jared Ploger and Reappointing Michael Sawdey to Aurora's Grand Army of the Republic Commission. This Resolution was referred to the City Council Enactment No: R19-010 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final January 15, 2019 19-0035 A Resolution Appointing Lori Price, Lisa Jacino, Dr. Cynthia Penne, Eric Moch, Debbie Nardone, Todd Nardone, Elana Newkirk, Herman Shelton and Teresa Crafton to the Advisory Commission on Disabilities. This Resolution was referred to the City Council Enactment No: R19-011 19-0037 A Resolution Appointing Greg Elsbree and Pedro Gonzales and reappointing Patrick Divine, Shanita Anderson, Donald Pilmer, Mike Reynolds, Ivan Chambers and Yvonne Owusu-Safo to the Aurora Planning Commission. This Resolution was referred to the City Council Enactment No: R19-012 REQUESTS AND REFERRALS 19-0005 Requesting approval of an Annexation Agreement for 1.0 acres located south of Diehl Road, east of County Line Road, and north of the Prairie Path for Abbey Paving Co., Inc. Development (Abbey Paving Company, Inc. - 19-0005 / NA07/1-18.076-PA/A/ SU/PD/R/Fsd/Fpn/R - JM- Ward 10) This Petition was Forwarded to the Planning Council 19-0006 Requesting the Annexation, pursuant to an Annexation Agreement, of 1.0 acres located south of Diehl Road, east of County Line Road, and north of the Prairie Path (Abbey Paving Company, Inc. - 19-0006 / NA07/1-18.076-PA/A/ SU/PD/R/Fsd/Fpn/R - JM- Ward 10) This Petition was Forward to Planning Council to the Planning Council 19-0007 Requesting the Establishment of a Special Use Planned Development, pursuant to an Annexation Agreement, on the property located south of Diehl Road, east of County Line Road, and north of the Prairie Path, to be incorporated under the existing Special Use Planned Development for MTJ, LLC with an underlying ORI Office, Research, and Light Industrial District zoning district (Abbey Paving Company, Inc. - 19-0007 / NA07/1-18.076-PA/A/ SU/PD/R/Fsd/Fpn/R - JM - Ward 10) This Petition was Forward to Planning Council to the Planning Council 19-0008 Requesting a Plan Description Revision to the Special Use Planned Development on the property located at 1949 County Line Road being south of Diehl Road, east of County Line Road, and north of the Prairie Path (Abbey Paving Company, Inc. - 19-0008 / NA07/1-18.076-PA/A/ SU/PD/R/Fsd/Fpn/R - JM- Ward 10) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final January 15, 2019 This Petition was Forward to Planning Council to the Planning Council 19-0009 Requesting approval of a Final Plat Revision incorporating property into Lot 1 and 2 of Madden Molitor Subdivision located at 1949 County Line Road being south of Diehl Road, east of County Line Road, and north of the Prairie Path, and establishing Lot 1 and 2 of Madden Molitor Resubdivision (Abbey Paving Company, Inc. - 19-0009 / NA07/1-18.076-PA/A/ SU/PD/R/Fsd/Fpn/R - JM- Ward 10) This Petition was Forward to Planning Council to the Planning Council 19-0010 Requesting approval of a Final Plan Revision for Lot 1 and 2 of Madden Molitor Resubdivision located at 1949 County Line Road being south of Diehl Road, east of County Line Road, and north of the Prairie Path for Paving and Related Businesses use (Abbey Paving Company, Inc. - 19-0010 / NA07/1-18.076-PA/A/ SU/PD/R/Fsd/Fpn/R - JM- Ward 10) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting move into Closed Session immediately following the open portion of the meeting for the purpose of disccusing matters related to Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or adminstrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting, pursuant to 5 ILCS 120/2(c(11), of the Open Meetings Act. The motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie and Alderman Jenkins ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to adjourn the open portion of the meeting. The motion carried and the open portion of the meeting adjourned at 6:45 P.M. The closed portion of the meeting convened at 6:53 P.M. and adjourned at 7:16 P.M. Submitted by: _____________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final January 15, 2019 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8