Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 20, 2019 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:07pm and roll was called. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF MEETING OF TUESDAY, AUGUST 6, 2019 19-0689 Approval of the Tuesday, August 6, 2019 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco that the minutes be approved and filed. The motion carried by voice vote. PUBLIC COMMENT After Clerk Townsend provided the rules of public comment, the following individuals addressed member of the Committee of the Whole: Todd Von Ohlen, City of Lights Ukelele Festival, introduced the Ukelele players which presented the council with a song. Stephen Hendry spoke on Housing and the need for busing. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On Wednesday, August 14, 2019 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 20, 2019 19-0580 A Resolution Approving the Final Plat for Meadow Ridge Subdivision, being Vacant Land located at the southwest corner of Meadowridge Drive and 75th Street, and Granting the Developer the Authority to Install the Contemplated Utilities Jill Morgan, City Planner, and Russell Whitaker, Partner with Rosanova & Whitaker, Ltd, spoke briefly on this item. (PLACED ON CONSENT AGENDA) 19-0581 A Building, Zoning and Economic Development Resolution Approving a Final Plan on Lots 1-21 of Meadow Ridge Subdivision, located at the southwest corner of Meadowridge Drive and 75th Street, for a ROW Dwelling (Party Wall) (1130) Use (INFORMATION ONLY) Building, Zoning and Economic Development Committee Planning & Development Resolution 19-0637 A Building, Zoning, and Economic Development Committee Resolution Approving a Revision to the Final Plan on Lot 11 for Unit 1 of the Fox Valley East, Region I Subdivision, Located at 4341 Fox Valley Center Drive, for a Business and Professional Office (2400) Use Steven Broadwell, City of Aurora Planner and Justin Carroll representing Perfect Home Services, spoke briefly on this item. This P&D Resolution was finalized (appealable) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 20, 2019 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Thursday, August 15, 2019 and Reviewed the Following Items: 19-0554 A Resolution Authorizing the Purchase of a replacement Insertion Magnetic Flowmeter for the Water Production Division. (PLACED ON CONSENT AGENDA) 19-0613 A Resolution to Approve Payment to Auto Paint Techniques for Various City of Aurora Fleet Automotive Body Repairs for the Remainder of 2019 . (PLACED ON CONSENT AGENDA) 19-0623 A Resolution to Extend the Current Contract with Stewart Spreading, Inc., for Lime Sludge Removal and Disposal for the Water Production Division David Schumacher, Superintendent of Water Production, spoke briefly on this item. (PLACED ON CONSENT AGENDA) 19-0660 A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Amendment #3 for Federal Participation with the State of Illinois for the East New York Street - Segment II (West of Welsh Drive to Asbury Drive) Project, Section 07-00210-01-PV. (PLACED ON CONSENT AGENDA) 19-0711 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District and to Induce Development Interest within the former Copley Hospital property (now known as a Avalon Heights) . (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Tuesday, August 13, 2019 and Reviewed the Following Items: 19-0306 A Resolution Establishing the Maximum number of Class G City of Aurora Liquor Licenses ( unofficially related to application from: Marmion Abbey, d/b/a Abbey Farms, 2855 Hart Road, Aurora, IL 60502) . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 20, 2019 19-0634 A Resolution to purchase one (1) E-One 100 foot ladder truck from Fire Service, Inc. of Saint John, Indiana, in the amount of $1,012,756.00. (PLACED ON CONSENT AGENDA) 19-0638 A Resolution Establishing the Maximum Number of Class C City of Aurora liquor licenses ( unofficially related to application from: Brahm Inc., dba Yorkshire Liquors at 4302 E. New York St., Unit 110, Aurora, IL) . (PLACED ON CONSENT AGENDA) 19-0665 A Resolution approving an agreement between the City of Aurora and the Fox Valley Park District regarding police services . (PLACED ON CONSENT AGENDA) 19-0668 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: 7-Eleven, Inc, dba 7-Eleven #38509H, to be located at 2626 Ogden Ave., Aurora, Illinois.). (PLACED ON CONSENT AGENDA) 19-0695 Tag Day Event: The Knights of Columbus #14825 Tootsie Roll Drive September 7, 2019 to September 28, 2019 at the intersection of Indian Trail and Orchard Road (including Frontage Rd) . INFORMATION ONLY REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On Monday, August 12, 2019 and Reviewed the Following Items: 19-0574 A Resolution to use NTI National Technologies, 1350 West Washington Street, West Chicago, IL 60185, as the primary fiber vendor for doing fiber work for the City of Aurora, and use Adesta LLC of Willowbrook IL as the City's secondary fiber vendor. (PLACED ON CONSENT AGENDA) 19-0661 A Resolution authorizing the Director of Purchasing to enter into an agreement with Annie River Solutions, Inc., 526 Crescent Blvd, Glen Ellyn, IL, 60137 in the amount of $25,900 for asbestos abatement at the Fox Valley Inn. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 20, 2019 19-0662 A Resolution authorizing the Director of Purchasing to enter into an agreement with NES, Inc., 195 Industry Avenue, Frankfort, IL, 60423 in the amount of $150,450 for Asbestos Abatement at Motel 6 . (PLACED ON CONSENT AGENDA) 19-0671 A Resolution approving of supplement/addendum #2 Agreement with HR Green Inc., for Galena Boulevard and New York Street Downtown Two-Way Conversion along with improvements to Broadway Avenue (IL Route 25), in the amount of $175,3 00.00 Ken Schroth, Director of Public Works, briefly spoke on this item. (PLACED ON CONSENT AGENDA) 19-0672 A Resolution Authorizing a Contract with H. Linden & Sons Sewer and Water Inc., 722 E. South St., Unit D, Plano, IL 60545 in the amount of seven hundred ninety-two thousand, seven hundred thirty-four dollars and zero cents ($792,734.00) for the Avon St., S. Lincoln Ave., & Jackson St. Sewer Separation project located in Wards 2 and 4 . (PLACED ON CONSENT AGENDA) 19-0674 A Resolution accepting the improvements and maintenance security for Rush-Copley Employee Parking Lot - Comp Storage, - 2000 Ogden Ave. (PLACED ON CONSENT AGENDA) 19-0680 A Resolution to award a contract to HR Green, Inc. in the amount of $74,700.00 for preparation of the Mastodon Lake Stormwater Plan . (PLACED ON CONSENT AGENDA) 19-0692 A Resolution authorizing the Director of Purchasing to enter into an agreement with Swallow Construction Corporation, 4250 Lacey Road, Downers Grove, IL, 60515 in the amount of $75,884 for the 12 N. Broadway Vault Infill project . (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE TO THE COMMITTEE OF THE WHOLE The Rules, Administration and Procedure Committee Met On Tuesday, August 6, 2019 and Reviewed the Following Items: 19-0496 An Ordinance amending Chapter 6 - ALCOHOLIC LIQUOR, Section 6-13 of the City of Aurora Code of Ordinances Entitled "Allowed Areas." (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 20, 2019 19-0635 A Resolution Appointing Terrie Simmons, Claudia R. Urrutia, Linda Cole, Dan Hoffman and Ken Gaul and reappointing Maria Hernandez, Helen Ratzlow and Warren Barton to the Block Grant Working Committee. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin Begin by thanking all of the Aldermen and community partners who hosted back to school fairs which provided supplies for more than 12,000 students and families. He was in attendance at the 25th annual Aurora Back to School Fair hosted by Aldermen Jenkins, Garza and Hart-Burns. He also attend the Back-to-School kickoffs for East Aurora Schools and West Aurora Schools and made visits to staff members of Hermes Elementary School, Simmons Middle School and Cowherd Middle School. In addition, Mayor Irvin and his Executive Team were in attendance at the College of Dupage for the Investiture of the 7th president, Dr. Brian Caputo. Brian Caputo is an Aurora resident and the former Chief Financial Officer here at the City of Aurora. Dr. Caputo will also serve as Chair of our Aurora Complete Count Committed for the 2020 Census In conclusion, Mayor Irvin stated that the City collaborated with a local downtown barbershop to provide free haircuts, books and supplies for almost 100 students. He was happy to see so many youth with new levels of confidence and also recognized our local business owners for their confidence in approaching the Mayor’s Office with new ideas and ways they can collaborate to benefit the community. STAFF REPORT 19-0677 Lodging House Update John Curley, Chief Development Service Director, presented an update on the Lodging House. REQUESTS AND REFERRALS 19-0715 Requesting approval of a Special Use Revision for a Telecommunication Facility (4211) use on Lot 1 of the West Aurora High School Subdivision, located at 1201 W. New York Street (Insite & T-Mobile - 19-0715 / AU20/2-19.011-Su/R - SB - Ward 4) This Petition was Forward to Planning Council to the Planning Council 19-0718 Requesting Approval of a Final Plan Revision for Lot 201 of Butterfield Subdivision Phase II, Unit 2-1, located at 2759 N. Eola Road, for a Warehouse, Distribution and Storage Services (3300) Use (Liberty Property Trust - 19-0718 / NA05/2-18.092-Fpn/R - ES - Ward 10) This Petition was Forward to Planning Council to the Planning Council City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 20, 2019 CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to adjourn this meeting. The motion carried by voice vote. This meeting was adjourned at 5:38 p.m. THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7