Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 03, 2019 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:06 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Sherman Jenkins PUBLIC COMMENT Clerk Voigt read the rules on Public Comment and the following individual addressed the City Council: Stephen Henry thanked Alderman Saville for UkuleleFest. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On Wednesday, August 28, 2019 and Reviewed the Following Items: 19-0747 An Ordinance amending Section 5-56 of the Code of Ordinances of the City of Aurora to repeal a requirement that operators at Aurora Municipal Airport sell aviation fuel at least twenty-five (25) percent above the purchase price such operator paid to purchase said aviation fuel . (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 3, 2019 The Finance Committee Met On Thursday, August 29, 2019 and Reviewed the Following Items: 19-0563 A Resolution to Enter into an Agreement with Dr. Friedman as a Provider of Psychological Assessments for Public Safety Candidates. (PLACED ON CONSENT AGENDA) 19-0670 A Resolution authorizing the Reimbursement of Eligible Costs for Arechiga Group 1, Inc. dba El Jefe, 1271 N. Lake Street in Tax Increment Finance District (TIF) #5 for in the amount of $33,000 for the installation of a new grease trap). (PLACED ON CONSENT AGENDA) 19-0698 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2020 to December 31, 2020. Alisia Lewis, Human Resources Director provided comments. (PLACED ON CONSENT AGENDA) 19-0699 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2020 through December 31, 2020 . (PLACED ON CONSENT AGENDA) 19-0702 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2020 through December 31, 2020. (PLACED ON CONSENT AGENDA) 19-0703 A Resolution Establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2020 through December 31, 2020. (PLACED ON CONSENT AGENDA) 19-0704 A Resolution Authorizing a Renewal Agreement with Aetna to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2020 through December 31, 2020 . Alisia Lewis, Human Resources Director provided comments on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 3, 2019 19-0705 A Resolution Establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2020 through December 31, 2020. (PLACED ON CONSENT AGENDA) 19-0707 A Resolution Authorizing Sun Life Insurance to Provide Life Insurance Services for January 1, 2020 through December 31, 2020. Alisia Lewis, Human Resources Director, provided comments on this item. Mike Baker and John McConnell from Group Alternatives were introduced. (PLACED ON CONSENT AGENDA) 19-0557 A Resolution Authorizing Payment to Testing for Public Safety, LLC (dba IPSP) as the Provider of Services for 2019 Fire Department Promotional Testing. (PLACED ON CONSENT AGENDA) 19-0729 A Resolution approving an agreement with Marketplace.city of 1218 West Oakdale Avenue, Chicago, IL 60657 to perform purchasing searches for technology related goods/services .. Marty Lyons, Chief Financial Officer, introduced Andrew Watkins and Chris Forman who provided a brief presentation on this item. (PLACED ON CONSENT AGENDA) 19-0748 In compliance with the TIF Act, this agenda item shall serve as the City’s announcement of its intent to establish a Tax Increment Finance (TIF) District for 75th Street and Ogden Avenue. Marty Lyons, Chief Financial Officer, provided comments on this item. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 3, 2019 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Thursday, August 29, 2019 and Reviewed the Following Items: 19-0115 A Resolution establishing the maximum number of Class F City of Aurora liquor licenses ( unofficially related to application from: Cheng Xin Asian Garden, Inc., d/b/a Big Sea Sushi & Noodles, 2009 W. Galena Boulevard). (PLACED ON CONSENT AGENDA) 19-0725 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: LSC Aurora LLC, d/b/a Lao Sze Chuan, located at 4309 E. New York St., Aurora, IL 60504). (PLACED ON CONSENT AGENDA) 19-0744 A Resolution between the City of Aurora, through the Aurora Police Department, to enter into an agreement with East Aurora School District 131 concerning Police School Resource Officer Program and Crossing Guard Program at District 131 . Deborah Lang, Assistant Corporation Counsel and Lt. Joe Weber from the Aurora Police Department, and Marty Lyons, Chief Financial Officer, spoke briefly on this item. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On Monday, August 26, 2019 and Reviewed the Following Items: 19-0646 A Resolution authorizing the Director of Purchasing to purchase a new John Deere model 710L Backhoe Loader from Westside Tractor Sales for the Water and Sewer Maintenance Division. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 3, 2019 19-0673 A Resolution authorizing the Director of Purchasing to execute Contract Change Order Number 1, in the amount of $1 00,000 to add additional funds to the Purchase Orders utilized to replace lead water service lines within the City's right-of-way . (PLACED ON CONSENT AGENDA) 19-0687 A Resolution authorizing the Director of Purchasing to enter into an agreement with Environmental Cleansing Corporation, 16612 S. Crawford Avenue, Markham, IL, 60428 in the amount of $125,075 for Demolition of Motel 6. (PLACED ON CONSENT AGENDA) 19-0732 A Resolution authorizing the Director of Purchasing to enter into an agreement with H. Linden & Sons Sewer and Water, Inc., 722 E. South Street, Unit D, Plano, IL 60545 in the amount of $189,000 for Demolition of Fox Valley Inn. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE TO THE COMMITTEE OF THE WHOLE The Rules, Administration and Procedure Committee Met On Tuesday, August 20, 2019 and Reviewed the Following Items: 19-0438 A Resolution Reappointing Jim Pilmer, Alex Alexandrou, Clayton Muhammad and Vernon LaVia as the City of Aurora's At-Large Representatives to the Aurora Area Convention and Visitors Bureau (AACVB). (PLACED ON CONSENT AGENDA) 19-0540 A Resolution Appointing Glenda Blakemore and Stephanie Mack and Reappointing Toshia Moss, Kimberly Harris, Cynthia Miller, Deb Goss-Johnson, Marc Dale Jr. and Adrienne Coleman to the Aurora African American Heritage Advisory Board . (PLACED ON CONSENT AGENDA) 19-0685 A Resolution Reappointing Michael Scott Collins to Aurora's Grand Army of the Republic (GAR) Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 3, 2019 19-0688 A Resolution Reappointing Carmen Armstrong and Timothy Oelker to the Aurora Civil Service Commission. (PLACED ON CONSENT AGENDA) NEW BUSINESS 19-0605 A Resolution approving the purchase and installation of a LED sign for 2424 Hafenrichter Road in Ward 9 from Doyle Signs Inc., Addison IL in the amount of $55,730.00 . (PLACED ON CONSENT AGENDA) 19-0762 A Resolution authorizing the police department to accept the donation of a school bus. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT The Mayor congratulated The Paramount Theatre on their sixteen Jeff Award nominations for the 2018-2019 year. ALDERMAN'S CORNER Alderman Donnell presented on the 4th Ward. REQUESTS AND REFERRALS 19-0761 Requesting approval of a Final Plan for Lot 1 of Aurora University 2nd Resubdivision located at 1433 Prairie Street for a Student Success Center (Aurora University - 19-0761 / AU20/3-19.132-Fpn - TV - Ward 4) This Petition was Forward to Planning Council to the Planning Council City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 3, 2019 CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to go into closed session immediately following Committee of the Whole to discuss the following: (5ILCS120/2(c)(1) Appointment, Employment, Compensation, discipline, performance or dismissal of a specific employee of the public body or legal counsel for the public body. The motion carried by the following vote: Aye: Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman O'Connor. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to adjourn the meeting following the Closed Session. The Committee of the Whole adjourned to go into closed session at 5:40 p.m. ____________________________________ Alex Voigt, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7