Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 01, 2019 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Present 11 - Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 2 - Alderman Emmanuel Llamas, and Alderman Ted Mesiacos MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 17, 2019 19-0849 Approval of the Tuesday, September 17, 2019 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to approve and file the minutes as presented. The motion carried by a voice vote, with Alderman Donnell abstaining. PUBLIC COMMENT REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On Wednesday, September 25, 2019 and Reviewed the Following Items: 19-0715 An Ordinance Granting a Special Use Permit for a Telecommunication Facility (4211) Use on Lot 1 of the West Aurora High School Subdivision, located at 1201 West New York Street (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 1, 2019 19-0761 A Building, Zoning and Economic Development Resolution Approving a Final Plan on Lot 1 of Aurora University 2nd Resubdivision located at 1433 Prairie Street for a Student Success Center Outside Attorney Bruce Goldsmith and Tracey Vacek, Senior Planner for the City of Aurora provided a brief explanation on this item. (INFORMATION ONLY) 19-0850 A Resolution to Accept the Authorization and Execution of a Covenant Running with Land for Right-of-Way Dedication, and to also Accept Future Dedication of the Right-of-Way, with the McDonalds Corporation for the Property Located at 1023 North Lake Street. Steve Broadwell, Planner with the City of Aurora provided a brief explanation of this item and answered questions from the City Council. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Thursday, September 26, 2019 and Reviewed the Following Items: 19-0827 A Resolution authorizing the purchase of security system hardware, software, installation and annual maintenance services from CDW-G Corporation of Vernon Hills, IL under a National IPA purchasing agreement for an amount not to exceed $1,825,209 . Marty Lyons, Chief Financial Officer and Mike Peugues, Chief Information Officer, provided a brief explanation of this item and answered questions from the City Council. (PLACED ON CONSENT AGENDA) 19-0832 A Resolution authorizing execution of a supplemental Motor Fuel Tax resolution appropriating $600,000 of Motor Fuel Tax funds (MFT Section No. 19-00000-00-GM) for snow removal operations in 2019. (PLACED ON CONSENT AGENDA) 19-0846 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the 75th Street Ogden Avenue Tax Increment Financing District. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 1, 2019 19-0860 Public Hearing regarding the creation of the proposed River Benton Tax Increment Finance District . (PLACED ON CONSENT AGENDA) 19-0861 Public Hearing regarding the creation of the proposed Galena Broadway Tax Increment Finance District . (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Tuesday, September 24, 2019 and Reviewed the Following Items: 19-0754 A Resolution to accept a grant from the State of Illinois in the Amount of $750,000 to complete the restoration of the Aurora Grand Army of the Republic Memorial Museum (PLACED ON CONSENT AGENDA) 19-0838 A Resolution authorizing the City of Aurora to enter into a Memorandum of Understanding between the Drug Enforcement Agency (DEA), and the Aurora Police Department (APD). (PLACED ON CONSENT AGENDA) 19-0851 A Resolution establishing the maximum number of Class O City of Aurora liquor licenses (unofficially related to application from: La Tuna Banquet Hall, Inc. d/b/a La Tuna Banquet Hall, located at 620 Ashland Ave. , Aurora, Illinois.). (PLACED ON CONSENT AGENDA) 19-0853 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Aurora Restaurant, LLC located at 5 E. Galena, Aurora, IL 60506). Amy Morton, owner of Aurora Restaurant, LLC spoke briefly on this item and answered questions from the City Council. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 1, 2019 The Infrastructure & Technology Committee Met On Monday, September 23, 2019 and Reviewed the Following Items: 19-0818 A Resolution accepting the improvements and maintenance security for A&E Roofing - Lot 2 in the Bell-Gale Business Park. - 325 Marshall Ave. (PLACED ON CONSENT AGENDA) 19-0834 A Resolution authorizing a contract with Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of two hundred ninety-nine thousand, thirty-five dollars and zero cents ($299,035.00) for the 2019 Ditch Grading and Driveway Culverts project located in Wards 1 and 5. Ken Schroth, Public Works Director, answered questions from the Aldermen. (PLACED ON CONSENT AGENDA) 19-0837 A Resolution authorizing the acceptance of the required improvements at the M14-Hoops Facility - 2414 Church Rd. (PLACED ON CONSENT AGENDA) 19-0847 A Resolution Authorizing the purchase of a 3 year subscription for Legislative Management Suite from Granicus, Inc., Hurst, Texas in the amount of 31,959.09 plus a 5% increase each additional year for a total of $100,751.03, a 3 year subscription for streaming in the amount of $9,300.00 plus a 7% increase each additional year for a total amount of $29,898.57, and a one-time purchase of 3 brand new encoders in the amount of $18,100.00. Total amount in year one estimated at $59,359.09, total amount in year two estimated at $43,508.04 and total amount in year three estimated at $45,882.77 . Shanita Thompson, IT Operations Director provided an update on this item and answered questions from the City Council. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On Tuesday, September 17, 2019 and Reviewed the Following Items: 19-0505 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 1, 2019 19-0826 A Resolution Appointing Bruce Cairns to the Aurora Veterans Advisory Council. (PLACED ON CONSENT AGENDA) 19-0843 A Resolution Appointing Leela Karumuri to the Indian American Community Outreach Advisory Board . (PLACED ON CONSENT AGENDA) 19-0844 A Resolution Appointing Janine McDonough to the Advisory Commission on Disabilities. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT ALDERMAN'S CORNER CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins to adjourn the meeting. The meeting adjourned at 5:48 p.m. ____________________________________ Alex Voigt, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 1, 2019 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6