Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 15, 2019 5:00 PM Please note that the Committee of the Whole Meeting location changed for this meeting only to Council Chambers, 2nd floor of City Hall. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Judd Lofchie MINUTES OF THE MEETING OF TUESDAY OCTOBER 1, 2019 19-0896 Approval of the Tuesday, October 1, 2019 Committee of the Whole Minutes. A motion was made by Alderman Hart Burns, seconded by Alderman Jenkins to approve and file the minutes as presented. PUBLIC COMMENT Clerk Voigt read a statement regarding public comment and the following individuals addressed the Committee of the Whole: Anthony Marisco - Support of Cannabis Text Amendment Tzuyi Wang - Opposition of Cannabis Text Amendment Ricky Wang - Opposition of Cannabis Text Amendment Bruce Goldsmith - Cannabis Text Amendment, Representing Social Equity Applicant Lihua Zhao - Opposition of Cannabis Text Amendment Yan Birkett - Opposition of Cannabis Text Amendment PRESENTATIONS City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 15, 2019 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On October 9, 2019 and Reviewed the Following Items: 19-0766 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed agreement for Construction Phase Engineering Services in the amount of $ 87,100 between Crawford, Murphy & Tilly, Inc. and the City of Aurora for the Phase 2 Airfield Pavement Rehabilitation Project ARR 4648. This resolution also authorizes the Mayor and City Clerk to execute a not-to-exceed contract in the amount of $85,000 with the awarded contractor (pending the signing of the Agency Agreement attached) for Project ARR 4648 for the purposes of making repairs on runway 18-36 at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 19-0872 An Ordinance Approving a Text Amendment to Ordinance Number 3100, being the Aurora Zoning Ordinance to modify certain portions being Section 3.3 Definitions, Section 4.3 Special Uses & Structures and Table One: Use Categories Ed Sieben, Director of Zoning, Tracey Vacek, Senior Planner and Deb Lang, Assistant Corporation Counsel presented briefly on this item and answered questions from the City Council. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 15, 2019 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On October 10, 2019 and Reviewed the Following Items: 19-0874 An Ordinance Deleting Certain Property from the Redevelopment Project Area for City of Aurora Downtown Tax Increment Financing District No. 1 . (PLACED ON CONSENT AGENDA) 19-0910 A Resolution with Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest within the Fox Valley Mall area . (PLACED ON CONSENT AGENDA) 19-0875 A Resolution Ratification to Approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2019. (PLACED ON CONSENT AGENDA) 19-0900 A Resolution to purchase eighteen (18) Narcbox locking narcotic storage safes and software subscriptions from ESO Solutions of Austin, TX for $30,150.00. (PLACED ON CONSENT AGENDA) 19-0906 A Resolution to enter into an intergovernmental agreement (IGA) between the City of Aurora and the Illinois Department of Healthcare and Family Services. (PLACED ON CONSENT AGENDA) 19-0885 A Resolution authorizing the execution of an agreement with Progressive Energy Group, for the provision of Energy Agent Consulting Services. Chuck Nelson, Deputy Mayor, presented briefly on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 15, 2019 19-0921 A Resolution authorizing the execution of an agreement with Progressive Energy Group, for the provision of Electricity Aggregation Consulting Services. Chuck Nelson, Deputy Mayor, presented briefly on this item, answered questions from the City Council and introduced company representatives. (PLACED ON CONSENT AGENDA) 19-0888 A Resolution to Approve Change Order #1 to Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120 in the amount of $99 ,390.00 for the Construction Contract at Benton and Stolp . (PLACED ON CONSENT AGENDA) 19-0890 A Resolution authorizing the use of $3.0 million in Line of Credit Funding for the Hobbs Redevelopment Project. (PLACED ON CONSENT AGENDA) 19-0898 A Resolution Ratification for payment for the remainder of 2019 to R. Riley Lawn & Snow Service for lawn maintenance of the Central Business District, not to exceed $35 ,000. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On October 8, 2019 and Reviewed the Following Items: 19-0893 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Chili’s Grill & Bar, 1290 N. Orchard Rd., Aurora, IL 60506). (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 15, 2019 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On October 7, 2019 and Reviewed the Following Items: 19-0848 A Resolution authorizing the Director of Purchasing to purchase a new 22' full frame dump trailer from Iloca Services Inc., 9S104 Frontenac Street, Aurora, IL for the Water and Sewer Maintenance Division. (PLACED ON CONSENT AGENDA) 19-0862 A Resolution approving the purchase of Automatic License Plate Recognition (ALPR) components, maintenance, installation and training services from CDW-G, LLC, for an amount not to exceed $92,931.39 as well as a software interface to CentralSquare's Case Management software from Quatred, LLC, for an amount not to exceed $20,400, for a total award not to exceed $113,331.39 .. (PLACED ON CONSENT AGENDA) 19-0864 A Resolution approving the renewal of the contract agreements with AT&T for contracts that expire on 10-04-2019 in the amount of $36,584.24. (PLACED ON CONSENT AGENDA) 19-0882 A Resolution approving the 2019 Sanitary Sewer Root Control project with Duke's Root Control, Inc., 1020 Hiawatha Blvd. West, Syracuse, NY 13204, in the amount of one hundred four thousand, six hundred thirty-six dollars and thirteen cents ($104,930.00). (PLACED ON CONSENT AGENDA) 19-0887 A Resolution awarding Meade , Inc. the low joint bid for the two year citywide Traffic Signal and Street Light Maintenance contract . (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 15, 2019 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On October 1, 2019 and Reviewed the Following Items: 19-0867 A Resolution authorizing the City Clerk to maintain all original copies of leases involving City property . (PLACED ON CONSENT AGENDA) 19-0876 A Resolution Appointing Nelson Santos and Reappointing Guy Lieser, Scott Fank and Jim Armbruster to the Aurora Municipal Airport Advisory Board. (PLACED ON CONSENT AGENDA) 19-0884 An Ordinance amending Section 29, Article IV, Division 2 of the City Code relating to gambling offenses . (PLACED ON CONSENT AGENDA) NEW BUSINESS FOR CONSIDERATION AT THE SPECIAL CITY COUNCIL MEETING 19-0933 A motion authorizing the Corporation Counsel to resolve the matter of Rozsavolgyi v. the City of Aurora, Case No. 14 L 49 , pending in the Circuit Court of the Sixteenth Judicial Circuit through the negotiation and execution of a settlement agreement on behalf of the City . (PLACED ON CONSENT AGENDA) 19-0937 A Resolution authorizing the acquisition of the real property located at 104 S. Lincoln Ave., Aurora, Illinois . Rick Veenstra, Corporation Counsel spoke briefly on this item and answered questions from the City Council. (PLACED ON CONSENT AGENDA) 19-0938 An Ordinance to ratify an emergency demolition contract with Alpine Demolition Services LLC. for Demolition of the Masonic Temple at 104 S. Lincoln Av 60505. John Curley, Chief Development Officer, presented briefly on this item and answered questions from the City Council. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 15, 2019 STAFF REPORT REQUESTS AND REFERRALS CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Saville to adjourn the meeting. The motion carried by a voice vote and the meeting adjourned at 6:17 p.m. ____________________________________ Alex Voigt, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7