Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 03, 2020 4:00 PM Time is changed to 4:00 p.m. for this meeting only ROLL CALL Mayor Irvin called the meeting to order at 4:03 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Mike Saville MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 18, 2020 COMMITTEE OF THE WHOLE 20-0130 Approval of the Tuesday, February 18, 2020 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT No members of the public wished to address Council. PRESENTATIONS There were no Presentations. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On Wednesday, February 26, 2020 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 3, 2020 20-0070 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Seminary Avenue located east of S. Lincoln Avenue and west of S. 4th Street, in Kane County, Aurora Illinois (PLACED ON CONSENT AGENDA) Alderman Mesiacos abstained from discussion regarding this item. Enactment No: O20-016 20-0072 An Ordinance Vacating Easements on the Property located at east of Lincoln Avenue and west of 4th Street, in Kane County, Aurora Illinois Tracy Vacek, Senior Planner - City of Aurora Planning and Zoning Division, answered questions regarding this item. Ken Schroth, Director of Public Works - City of Aurora, answered questions regarding this item. (PLACED ON CONSENT AGENDA) Alderman Mesiacos abstained from discussion regarding this item. Enactment No: O20-017 20-0071 A Resolution Approving the Final Plat for C.W. Bardwell Subdivision located at 550 S. Lincoln Avenue (PLACED ON CONSENT AGENDA) Alderman Mesiacos abstained from discussion regarding this item. Enactment No: R20-053 20-0074 A Resolution Approving the Final Plat Bardwell Community Subdivision located along Weston Avenue and Seminary Avenue between S. Lincoln Avenue and S. 4th Street (PLACED ON CONSENT AGENDA) Alderman Mesiacos abstained from discussion regarding this item. Enactment No: R20-054 20-0075 A Resolution Approving a Final Plan for Bardwell Community Subdivision located along Weston Avenue and Seminary Avenue between S. Lincoln Avenue and S. 4th Street (PLACED ON CONSENT AGENDA) Alderman Mesiacos abstained from discussion regarding this item. Enactment No: R20-055 20-0115 A Resolution Accepting Dedication of Right-of-Way for 1531 East New City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 3, 2020 York Street, located at the Southwest Corner of East New York Street and Edgewood Avenue. (PLACED ON CONSENT AGENDA) Enactment No: R20-059 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Thursday, February 27, 2020 and Reviewed the Following Items: 20-0051 A Resolution authorizing Trane U.S. Inc. to upgrade the automated building control system at the City of Aurora Police Headquarters for $76,523.00. (PLACED ON CONSENT AGENDA) Enactment No: R20-052 20-0126 A Resolution authorizing the Director of Purchasing to enter into an agreement with NES Environmental, 195 Industry Drive, Frankfort, IL 60448 in the amount of $48,600 for Asbestos and Lead Paint Abatement at five single family residences on Bilter Road. (PLACED ON CONSENT AGENDA) Enactment No: R20-061 20-0133 A Resolution authorizing the Chief Financial Officer to repay the Line of Credit issued with Fifth Third Bank and Old Second Bank up to $3.0 million in 2020 in three equal installments on or before April 1, 2020, July 1, 2020, and October 1, 2020 as provided for in the 2020 Approved Gaming Fund Budget. Marty Lyons, Chief Financial Officer - City of Aurora, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: R20-062 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Tuesday, February 25, 2020 and Reviewed the Following Items: 20-0139 A Resolution authorizing the City of Aurora Police Department to provide City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 3, 2020 funding to Lexipol for Policy Manual updates and maintenance. (PLACED ON CONSENT AGENDA) Enactment No: R20-063 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 3, 2020 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On Monday, February 24, 2020 and Reviewed the Following Items: 19-1162 A Resolution authorizing the Director of Purchasing to sign the sub-agreement with Koloni Inc. for City of Aurora's Bike Share Program. (PLACED ON CONSENT AGENDA) Enactment No: R20-049 20-0099 A Resolution accepting the improvements and maintenance security for Cyrus One - PH I Building Expansion - 2905 Diehl Rd.. (PLACED ON CONSENT AGENDA) Enactment No: R20-056 20-0105 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to provide construction engineering services for various underground utility improvement projects during the 2020 construction season, in an amount not to exceed $225,455.00. (PLACED ON CONSENT AGENDA) Enactment No: R20-057 20-0106 A Resolution approving Reduction No. 1 for Scientel Solutions - 2001 N. Eola Rd. (PLACED ON CONSENT AGENDA) Enactment No: R20-058 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On Tuesday, February 18, 2020 and Reviewed the Following Items: 20-0002 A Resolution authorizing the 2020 Ward neighborhood Cleanup Program for Wards 1, 2, 3, 5, 6, 7, 9, and 10 and Shred Events for Wards 4, 5, 6, 8, 9, and 10. (PLACED ON CONSENT AGENDA) Enactment No: R20-050 20-0026 A Resolution Authorizing Ward 10 Residential Grant Program City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 3, 2020 (PLACED ON CONSENT AGENDA) Enactment No: R20-051 20-0031 A Resolution Reappointing Celia Rodriguez to the Aurora Veterans Advisory Council. (PLACED ON CONSENT AGENDA) Enactment No: R20-047 20-0065 A Resolution Appointing Robert Shemansky to the Building Code Board of Appeals. (PLACED ON CONSENT AGENDA) Enactment No: R20-048 20-0095 An Ordinance amending Chapter 29, Article IX - Cannabis and Drug Paraphernalia Violations. (PLACED ON CONSENT AGENDA) Enactment No: O20-018 20-0116 A Resolution authorizing department heads to enter into student internship agreements with local educational institutions for the purpose of accepting unpaid, volunteer student interns, subject to review and approval by the Corporation Counsel and the Director of Human Resources. (PLACED ON CONSENT AGENDA) Enactment No: R20-060 MAYOR’S REPORT ALDERMAN'S CORNER CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 4:14 p.m. Submitted by: City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 3, 2020 _________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7