Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 19, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 876 0045 6940 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON JANUARY 19, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JANUARY 5, 2021 COMMITTEE OF THE WHOLE MEETING 21-0001 Approval of the Tuesday, January 5, 2021 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 19, 2021 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT There were no members of the public wishing to present comment to the Committee of the Whole at this meeting. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Meeting for January 13, 2021 was Cancelled REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On January 14, 2021 and Reviewed the Following Items: 20-0827 A Resolution to accept the quote from Collision & Crime Forensics, LLC, 300 South Fillmore St, Papillion, NE, 68046 to purchase Leica RTC360 3D Laser Scanner Kit with Accessories and Certified On-Site Training at the not to exceed amount of $122,365.61 for the Aurora Police Department. (PLACED ON CONSENT AGENDA) 20-0834 An Ordinance Deferring the implementation of the annual Water/Sewer rate increase as provided in Article II of Chapter 48 of the Aurora Code of Ordinances Entitled "Municipal Utility Services until March 31, 2021. (PLACED ON CONSENT AGENDA) 20-0870 A Resolution authorizing the purchase of One (1) 2021 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana In the amount of $287,814.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 19, 2021 21-0015 A Resolution Expressing Official Intent Regarding Certain Capital Expenditures To Be Reimbursed From The Proceeds Of An Obligation. Alderman Mesiacos recused himself from this item and took himself off of video and turned off his audio and took no part in the deliberations or vote thereupon. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 21-0016 An Ordinance of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, Providing for the Issuance of Taxable General Obligation Bonds, Series 2021, in an Aggregate Principal Amount of $,8,000,000, and Related Matters - Finance Committee Agenda Item - January 14, 2021 Meeting. Alderman Mesiacos recused himself from this item and took himself off of video and turned off his audio and took no part in the deliberations or vote thereupon. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 21-0027 A Resolution Authorizing the Execution of a Second Amendment to the Y’All LLC (F/K/A Windy City Distribution Inc.) Redevelopment Agreement. David Dibo - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On January 12, 2021 and Held One Item. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE Alderman Franco introduced and welcomed the new Aldermen's Office Chief of Staff, Rich Jacobs. Rich Jacobs spoke briefly and indicated that he looks forward to working with everyone. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 19, 2021 The Infrastructure & Technology Committee Met On January 11, 2021 and Reviewed the Following Items: 20-0864 A Resolution requesting ratification approval to renew a subscription for Clarity, a strategic enterprise Project and Portfolio Management (PPM) software with CDW-G Corporation, 200 N Milwaukee Ave, Vernon Hills, IL 60061; under the National IPA purchasing agreement (2018011-01), for a three-year contract not to exceed $81,015.00. Mike Pegues, Chief Information Officer - City of Aurora, responded to questions regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0887 A Resolution Request approval to pay one-year renewal of Accela, Inc., 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 for Customer Relationship Management (CRM) hosted solution in the amount not to exceed $37,868.90. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On January 5, 2021 and Reviewed the Following Items: A Special Rules, Administration and Procedure Committee Meeting was Held On January 6, 2021 Chairman Franco provided an update regarding the discussions held in the Special RAP Committee meeting pertaining to the potential regulation of pet sales in the City of Aurora. Chairman Franco stated that the goal of the Committee is to complete their review in early March. 20-0885 A Resolution Appointing Gautam Bhatia to the Aurora Planning & Zoning Commission. (PLACED ON CONSENT AGENDA) 20-0889 A Resolution Reappointing Shanita Anderson to the Aurora Planning & Zoning Commission. (PLACED ON CONSENT AGENDA) 20-0890 A Resolution Appointing Angela Thomas to the Aurora Civil Service Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final January 19, 2021 MAYOR’S REPORT Mayor Irvin announced the Civilian Review Board finalists and outlined the upcoming process to choose members. Mayor Irvin expressed appreciation to all applicants for a position on the Civilian Review Board. At the conclusion of the Mayor's report, it was determined that the FaceBook Live feed dropped off at the end of the Public Health, Safety and Transportation (PHST) Committee report. The FaceBook Live feed was reestablished. The Committee returned to the Committee Reports section of the agenda and repeated the discussion of all items on the agenda after the PHST Committee report. The full meeting will be posted on the City's website for the public to view. STAFF REPORT 20-0892 Staff Report: Marketplace.City 2019 - 2020 Performance Report. Michael Pegues, Chief Information Officer - City of Aurora, introduced Andrew Watkins, COO - Marketplace.City to present the Marketplace.City 2019-2020 Performance Report. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly regarding this item. (INFORMATION ONLY) CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to adjourn this meeting. The motion carried by the following vote and the meeting adjourned at 6:06 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: __________________________________ Jennifer Stallings - City Clerk City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final January 19, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6