Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 02, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 842 5392 8684 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON FEBRUARY 2, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JANUARY 19, 2021 COMMITTEE OF THE WHOLE MEETING City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 2, 2021 21-0046 Approval of the Tuesday, January 19, 2021 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT Clerk Stallings read the rules of public comment. Ms. Coralie Crumb spoke in support of a City of Aurora Humane Pet Store Ordinance. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On January 27, 2021 and Reviewed the Following Items: 20-0865 An Ordinance Approving a Revision to the River Street Plaza Plan Description for Property located at 140 S. River Street, Units #100-114 and 160 S. River Street, Units #100-114 Tracey Vacek - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0030 An Ordinance Approving Revisions to the City of Aurora’s Comprehensive Plan for the Wolf's Crossing Subarea which includes properties located west of the Canadian National railroad tracks, east of U.S. Route 30, north of 111th Street and south of Wolf's Crossing Road (Ward 9) Trevor Dick - City of Aurora, presented regarding this item. Tracey Vacek - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 21-0038 A Resolution authorizing the Mayor and City Clerk to execute a License Agreement with the Sugar Grove Park District Granting Access across property owned by the City of Aurora located at the Aurora Municipal Airport. Steve Andras - City of Aurora, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 2, 2021 Building, Zoning and Economic Development Committee Planning & Development Resolutions 20-0847 A Resolution Approving a Final Plan on Lot 2 of the First Resubdivision of Fox Valley East Region I Unit No. 1 located on the east side of the Fox Valley Mall, west of Route 59, and south of New York Street for a Multi-Family Dwelling (1140) Use Jon Meshel, Sr. VP Development at Centennial Real Estate was present. Mitzi Jones, Atlantic Residential, presented briefly regarding this item. Brandon Diamond, Executive Director of Torti Gallas & Partners presented briefly regarding this item. This P&D Resolution was finalized (appealable). 20-0868 A Resolution Approving a Revision to the Final Plat for Lot 2 of Citizens First National Bank Business Park located at 1553 Ogden Avenue, and establishing Lot 1 and 2 of the Resubdivision of Lot 2 of Citizens First National Bank Business Park This P&D Resolution was finalized (appealable). REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On January 28, 2021 and Reviewed the Following Items: 20-0804 A Resolution authorizing the execution of an Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $174,780.07, and the appropriation of $175,000.00 of Motor Fuel Tax (MFT) Funds for the 2021-2022 Bridge Inspections. (PLACED ON CONSENT AGENDA) 20-0888 A Resolution requesting ratification for emergency cybersecurity remediation from, Data Defenders, LLC. Corporate Headquarters: 111 W. Jackson Blvd., Suite 1700 Chicago, IL 60604 in the amount not to exceed $36,750.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 2, 2021 21-0002 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Edwin Hancock Engineering Co. in the not to exceed amount of $82,680.41, and the appropriation of $608,731.00 of MFT Funds for the Eola Road Resurfacing Project. (PLACED ON CONSENT AGENDA) 21-0003 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with HR Green, Inc. in the not to exceed amount of $662,297.73, and the appropriation of $680,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction and High Street Intersection Project. (PLACED ON CONSENT AGENDA) 21-0004 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design Engineering Agreement with TranSystems in the not to exceed amount of $150,930.00, and the appropriation of $160,000.00 of MFT Funds for the East New York Street Resurfacing (Ohio St to Farnsworth Ave) Project. (PLACED ON CONSENT AGENDA) 21-0041 A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $19,654.00, and the appropriation of $20,000.00 of Motor Fuel Tax (MFT) Funds for the Indian Trail Resurfacing Project. (PLACED ON CONSENT AGENDA) 21-0061 A Resolution waiving City of Aurora on-site consumption liquor license renewal fees for 2021-2022. Jennifer Stallings, City Clerk - City of Aurora, presented briefly and responded to questions regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions and presented regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, responded to questions and presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 2, 2021 21-0066 A Resolution Authorizing the Chief Financial Officer/City Treasurer to Enact a Small Business Financial Relief Program to Address Business Losses as a result of the COVID 19 Pandemic or other such major business interruption events in an amount not to exceed $1.2 million dollars. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions and presented regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, responded to questions and presented regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On January 26, 2021 and Reviewed the Following Items: 21-0006 A Resolution Approving the 2021 Quality of Life Grants in the amount of $834,000 Chris Ragona, Community Development Manager - City of Aurora, presented briefly regarding this item. Dan Barreiro, Chief Community Services Officer - City of Aurora, presented briefly regarding this item. Alderman Jenkins recused himself from this item. (PLACED ON UNFINISHED BUSINESS) 21-0007 A Resolution Authorizing Approval of the 2021 Annual Action Plan and Substantial Amendment (2020-#4) to the 2018, 2019, and 2020 Annual Action Plan Funding Recommendations. Chris Ragona, Community Development Manager - City of Aurora, presented briefly regarding this item. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0012 A Resolution authorizing the purchase of one Zoll X series cardiac monitor/defibrillator and accessories using the Silver Cross Purchasing Cooperative in the amount of $30,569.34 for the Aurora Fire Department from Zoll Medical Corporation of Chelmsford, MA. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 2, 2021 21-0058 Charitable Solicitation Application for the American Legion Roosevelt Post #1944 and Auxiliary for their Poppy Days on May 28, 2021 - May 29, 2021. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On January 25, 2021 and Reviewed the Following Items: 20-0231 A Resolution authorizing a professional engineering services agreement with Engineering Enterprises, Inc., for the Fox Valley East Water Storage Tank Rehabilitation project for the Water Production Division. (PLACED ON CONSENT AGENDA) 21-0043 A Resolution to Award the contract for the Wood St., Jungels Ave. & Hankes Ave. Water Main Replacement project located in Ward 1 to H. Linden & Sons Sewer and Water, Inc., 722 E. South Street, Unit D, Plano, IL 60545 in the amount of seven hundred twenty-two thousand, seven hundred fifty-eight dollars and zero cents ($722,758.00). (PLACED ON CONSENT AGENDA) 21-0044 A Resolution Authorizing a Contract with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 in the amount of four hundred fifty-seven thousand, nine hundred sixty-six dollars and zero cents ($457,966.00) for the Jackson Street and Benton Street Separation project located in Ward 2. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On January 19, 2021 and Reviewed the Following Items: A Special Rules, Administration and Procedure Committee Meeting was Held On January 20, 2021. Chairperson Franco reported that the Committee's discussion regarding the regulation of the sale of pets at retail locations within the City of Aurora is ongoing. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 2, 2021 21-0025 An Ordinance Amending Chapter 37, entitled "Preservation”, of the Aurora Code of Ordinances to modify certain portions being Article II, Sec. 37-21 - Creation; members (PLACED ON CONSENT AGENDA) 21-0033 A Resolution Appointing Matthew Hanson to the Aurora Preservation Commission. (PLACED ON CONSENT AGENDA) 21-0062 An Ordinance amending Article VII of Chapter 44 of the Code of Ordinances, City of Aurora, to authorize the periodic rebate of the city Food and Beverage Tax in certain circumstances. Martin Lyons, Chief Financial Officer - City of Aurora - presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin presented his Mayor's Report and discussed recent ribbon cutting ceremonies in the City of Aurora. Mayor Irvin also recognized February as Black History Month. Mayor Irvin discussed candidate interviews that have been held in the search for CRB members. STAFF REPORT There was no Staff Report for this meeting. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Jenkins and seconded by Alderman Franco to adjourn this meeting. The motion carried by the following vote and the meeting adjourned at 7:21 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: ________________________________________ Jennifer Stallings - City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final February 2, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8