Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 02, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 847 0022 7017 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON MARCH 2, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 2, 2021 MINUTES OF THE TUESDAY, FEBRUARY 16, 2021 COMMITTEE OF THE WHOLE MEETING 21-0114 Approval of the Tuesday, February 16, 2021 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor PUBLIC COMMENT There were no members of the public registered to provide public comment. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On February 24, 2021 and Reviewed the Following Items: 21-0024 An Ordinance Approving a Text Amendment to the Historic Districts and Landmarks Guidelines to modify certain portions being B.2.6 Existing Garages, Carriage Houses and Outbuildings; B. 2.7 Gutters and Downspouts; B.2.14 Satellite Dishes, Antennas, and Solar Panels; B.2.18 Windows; B.2.19 Wood Siding; B.3.3 New Garages and Outbuildings; B.4.1 Fences and Walls; and B.4.5 Parking Jill Morgan - City of Aurora, presented briefly regarding this item and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0109 A Resolution Approving A Revision to the Final Plan for the Swami Temple Located at 1145 West Sullivan Road for Two Building Additions and a Patio. This P&D Resolution was finalized (appealable). City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 2, 2021 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On February 25, 2021 and Reviewed the Following Items: 21-0081 A Resolution to authorize the renovation of existing office space at the Aurora Police Department, and for the purchase and installation of the equipment necessary to accommodate the Critical Incident Intelligence Center. Commander Fichtel - Aurora Police Department, presented briefly regarding this item. Sgt. Wolcott - Aurora Police Department, presented briefly regarding this item. Jim Birchall - City of Aurora, presented briefly regarding this item. Michael Pegues - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0082 An Ordinance Reserving 2021 Volume Cap in connection with Private Activity Bond Issues, and Related Matters. (PLACED ON CONSENT AGENDA) 21-0104 A Resolution to award a contract to Geneva Construction Company in the bid amount of $5,520,347.25, and to appropriate $2,800,000.00 of MFT Funds for the 2021 City Wide Street Resurfacing Project. (PLACED ON CONSENT AGENDA) 21-0128 A Resolution Authorizing Execution of a Rollover Agreement Between the City of Aurora and Aurora Fire Officers Association. Alisia Lewis - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On February 23, 2021 and Reviewed the Following Items: 21-0103 A Resolution approving the bid from F.H. Paschen, S.N. Nielsen & Associates, LLC to replace the windows at Aurora Fire Station 5 in the amount of $35,453.83. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 2, 2021 21-0111 A Resolution establishing the maximum number of Class D: Fox Valley Entertainment District licenses, with Self-Service, Strolling and Package Sales Endorsements, (unofficially related to the application from Final Stretch Events, LLC d/b/a Tapville Social - Fox Valley, at the Fox Valley Mall, 195 Fox Valley Center, Aurora, IL 60504) - Ward 10. Trevor Dick - City of Aurora, presented briefly regarding this item. Joseph Tota - Tapville Social, responded to questions regarding this item. Sgt. Whitfield - Aurora Police Department, presented briefly regarding this item. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented briefly regarding this item. Jennifer Stallings, City Clerk - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On February 22, 2021 and Reviewed the Following Items: 21-0107 A Resolution to Award the contract for the Lakewood Place Water Main Replacement project located in Ward 4 to Mauro Sewer Construction, Inc., 1251 Redeker Rd., Des Plaines, IL 60016 in the amount of three hundred twenty-nine thousand, nine hundred eighty-eight dollars and zero cents ($329,988.00). (PLACED ON CONSENT AGENDA) 21-0115 An Ordinance accepting the deposit of $80,000 in lieu of the immediate construction of certain required public improvements for Butterfield Phase II, Unit 4B - Lot 401 - 2350 Frieder Ln and authorizing the acceptance of other above ground improvements thereupon. Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 2, 2021 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The February 16, 2021 Meeting of the Rules, Administration, and Procedure Committee was Cancelled. The Rules, Administration, and Procedure Committee Held a Special Meeting on February 17, 2021 and Continued their Discussion of the Regulation of the Sale of Pets at Retail Locations within the City of Aurora. MAYOR’S REPORT Mayor Irvin presented the Mayor's Report. Mayor Irvin discussed vaccination opportunities for the citizens of Aurora, including today's opening of a vaccination clinic in Aurora. Mayor Irvin discussed ribbon cuttings that occurred in the City of Aurora in February, 2021 as well as Women's History Month in March, honoring Alderwomen Smith, Garza and Hart-Burns. STAFF REPORT 21-0150 Update on the Coronavirus Emergency Relief Fund (CERF) Trevor Dick, City of Aurora - presented an overview of the CERF Program in the City of Aurora. (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 6:22 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: ____________________________________ Jennifer Stallings - City Clerk City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 2, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6