Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 16, 2021 4:00 PM MEETING TIME IS CHANGED TO 4:00 P.M. FOR THIS MEETING ONLY. THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 818 4408 8500 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 2:00 PM ON MARCH 16, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 4:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 16, 2021 MINUTES OF THE TUESDAY, MARCH 2, 2021 COMMITTEE OF THE WHOLE MEETING 21-0173 Approval of the Minutes of the Tuesday, March 2, 2021 Committee of the Whole Meeting. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor PUBLIC COMMENT Clerk Stallings read the rules of public comment and the following members of the public offered public comment in opposition to agenda item 21-0064: Rachel Wrigglesworth Sarah Thompson Pat Weiler Jennifer Fearday Richard Leonard Jackie Descoto Fred Descoto Cynthia Martinez Eddie Rios William "Bill" Catching Matthew Brengman Dr. Monica Silva Marisol Montes The following members of the public registered for public comment and were present on the meeting, however, Council was unable to hear them when they were called upon to speak: Lisa Mack (Council was unable to hear Ms. Mack) Tom Adams (Council was unable to hear Mr. Adams) The Committee Reports were taken out of order for this meeting. The Rules, Administration and Procedure (RAP) Committee Report was presented first by Alderman Franco. The remaining Committee Reports were presented in order as listed on the Agenda. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 16, 2021 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On March 10, 2021 and Reviewed the Following Items: 21-0064 A Resolution Approving a Preliminary Plan and Plat for vacant land located at 1340 Molitor Road being at the northwest corner of Farnsworth Avenue and Molitor Road Ed Sieben - City of Aurora, presented regarding this item. Mark Phipps - City of Aurora, presented and responded to questions regarding this item. Bob Green - City of Aurora, presented regarding this item. Mr. Ryan Swanson was present on the meeting and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 21-0110 An Ordinance Approving a Revision to the Estate of Adeline Diehl and Chicago Land Trust Plan Description on 3.4 Acres for Property located at 1340 Molitor Road being at the northwest corner of Farnsworth Avenue and Molitor Road (PLACED ON UNFINISHED BUSINESS) 21-0160 An Ordinance Vacating a storm easement, sanitary easement, and a watermain easement on the Property located on the east side of Fox Valley Mall, west Route 59, south of New York Street in DuPage County, Aurora, Illinois (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On March 11, 2021 and Reviewed the Following Items: 21-0085 A Resolution Authorizing Well Maintenance Services for Well No. 23 for the Water Production Division. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 16, 2021 21-0092 A Resolution Authorizing a Professional Services Agreement with Crawford, Murphy & Tilly, Inc., for the development of a Source Water Protection Plan for the Water Production Division (PLACED ON CONSENT AGENDA) 21-0108 A Resolution approving the installation of Plymovent systems by Hastings Air Energy Control, Inc. at Aurora Fire Station 4 and Station 5 for reserve vehicles. (PLACED ON CONSENT AGENDA) 21-0112 A Resolution Authorizing the Replacement of Obsolete Programmable Logic Controllers for the Water Production Division (PLACED ON CONSENT AGENDA) 21-0164 A Resolution Authorizing various laboratory water analyses from Eurofins Eaton Analytical, LLC for budget year 2021 for the Water Production Division (PLACED ON CONSENT AGENDA) 21-0166 A Resolution Authorizing the Acceptance of the Donation of Frames from Feltes Photography to Public Art. (PLACED ON NEW BUSINESS) 21-0175 A Resolution Authorizing the Execution of a First Amendment to the Redevelopment Agreement Previously Entered into Between the City of Aurora and Bernie Laskowski/Craft Urban. David Dibo - City of Aurora, presented and responded to questions regarding this item. Jeremy Jensen and Bernie Laskowski presented briefly regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 21-0179 A Resolution Authorizing the Execution of a Revised Second Amendment to the Y'All LLC (F/K/A Windy City Distribution, Inc.) Redevelopment Agreement. David Dibo - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON NEW BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 16, 2021 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On March 9, 2021 and Reviewed the Following Items: 21-0131 A Resolution allowing the Aurora Police Department to enter into intergovernmental agreements with other local public safety agencies for radio interoperability for mutual aid purposes. (PLACED ON CONSENT AGENDA) 21-0134 A Resolution establishing the maximum number of Class A: Package Sales liquor licenses (unofficially related to the application from Aurora Mart, LLC d/b/a Galena Liquors, 133 W. Galena Blvd., Aurora IL 60506) - Ward 6. (PLACED ON CONSENT AGENDA) 21-0149 A Resolution to purchase an Eagle Air Talon II self-contained breathing air (SCBA) compressor and fill station, in the amount of $45,030.00 from SCBAS Inc., of Washington, IL. (PLACED ON CONSENT AGENDA) 21-0153 A Resolution authorizing the Director of Purchasing to enter into an agreement with Abbey Paving & Sealcoating Company, Inc., Aurora, IL in the amount of $143,344.15 for the replacement of concrete at Aurora Fire Department Station 5. (PLACED ON CONSENT AGENDA) 21-0163 A Resolution Approving of Third-Party Administrative Services for Cities in Schools to administer the 2021 Summer & After-school Programs in the amount not to exceed $163,000.00 for the Community Services Division. Simon Rodriguez, Jr., Youth Services Manager - City of Aurora, responded to questions regarding this item. Theresa Shoemaker - Executive Director - Communities in Schools of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0171 A Resolution to allow the Aurora Financial Empowerment Center to apply for a Kane County Grand Victoria Riverboat Grant, to help with staffing of the new financial counseling program. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 16, 2021 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On March 8, 2021 and Reviewed the Following Items: 21-0139 Resolution authorizing the City of Aurora's Division of Communications in the Office of the Mayor and the Division of Information Technology in the Office of Innovation & Core Services to enter into an agreement with Duke Energy Corporation (Duke Energy), for the purpose of permitting Duke Energy to publish a digital kiosk case study and related promotional releases. (PLACED ON CONSENT AGENDA) 21-0140 A Resolution authorizing the Director of Purchasing to enter into an agreement with Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley, IL 60142 in the amount of $894,040.00 for the 2021 Citywide Pavement Patching for Water and Sewer Maintenance. (PLACED ON CONSENT AGENDA) 21-0161 A Resolution to award a three year contract to Cox Landscaping, LLC in the amount of $83,300.00 per year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project. (PLACED ON CONSENT AGENDA) 21-0170 A Resolution to Enter into a Memorandum of Understanding with the Fox Valley Music Foundation for the Calendar Year of 2021. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 2, 2021 and Reviewed the Following Items: 21-0116 A Resolution authorizing the 2021 Ward Neighborhood Cleanup Program and Shred Events in all Wards in the City of Aurora. (PLACED ON CONSENT AGENDA) 21-0138 An Ordinance Amending Chapter 27, Sections 27-171 and Sec. 27-183 of the Code of Ordinances, City of Aurora. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 16, 2021 21-0148 A Resolution Appointing three inaugural members for a three-year term to the Aurora Civilian Review Board. Clayton Muhammad - City of Aurora, presented briefly regarding this item and reviewed the Mayor's recommendations for members of the Civilian Review Board. (PLACED ON CONSENT AGENDA) 21-0151 A Resolution Appointing the three inaugural members for a two-year term to the Aurora Civilian Review Board. Clayton Muhammad - City of Aurora, presented briefly regarding this item and reviewed the Mayor's recommendations for members of the Civilian Review Board. (PLACED ON CONSENT AGENDA) 21-0152 A Resolution Appointing the three inaugural members for a one-year term to the Aurora Civilian Review Board. Clayton Muhammad - City of Aurora, presented briefly regarding this item and reviewed the Mayor's recommendations for members of the Civilian Review Board. (PLACED ON CONSENT AGENDA) Alderman Franco further reported that the Rules, Administration and Procedures Committee's consideration of Resolution 20-281 regarding the need for the regulation of the sale of pets at retail locations within the City of Aurora is still in progress. MAYOR’S REPORT Mayor Irvin reported that a special remembrance event, "COVID-19: One Year Later in Aurora," will be held beginning at 6:30 p.m. tonight, March 16, 2021. STAFF REPORT 21-0191 A staff report regarding outdoor dining throughout the City of Aurora for the 2021 season including a newly streamlined temporary outdoor dining application and approval process, as well as a new pilot program for parklets to better accommodate restaurants. Trevor Dick, Director of Development, Strategy & Facilitation - City of Aurora, presented briefly regarding the status of outdoor dining in the City of Aurora for 2021. This report was presented for informational purposes only. CLOSED SESSION There was no need for a closed session. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final March 16, 2021 ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 6:16 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: __________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8