Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 06, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 864 2077 5835 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON APRIL 6, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Judd Lofchie City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 6, 2021 MINUTES OF THE TUESDAY, MARCH 16, 2021 COMMITTEE OF THE WHOLE MEETING 21-0195 Approval of the Minutes of the Tuesday, March 16, 2021 Committee of the Whole Meeting. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT There were no members of the public wishing to address City Council at this meeting. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On March 24, 2021 and Reviewed the Following Items: 21-0201 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with John Karm for 14 S. May Street Jill Morgan, Planner - City of Aurora, was present to answer questions regarding items 21-0201 through 21-0209. (PLACED ON CONSENT AGENDA) 21-0202 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Ilda Valdez for 112 S. 4th Street (PLACED ON CONSENT AGENDA) 21-0203 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Jason Redelman for 351 Lawndale Avenue (PLACED ON CONSENT AGENDA) 21-0204 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Chad McDaniel for 448 Wilder Street (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 6, 2021 21-0205 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Jeff and Karen Houghtaling for 450 Oak Avenue (PLACED ON CONSENT AGENDA) 21-0206 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Guadalupe Zavala for 517 S. 4th Street (PLACED ON CONSENT AGENDA) 21-0208 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Donna L. Rubar for 702 Palace Street (PLACED ON CONSENT AGENDA) 21-0209 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Douglas A. and Jacqueline C. Clasen for 736 Grand Avenue (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 20-0883 A Resolution Approving the Final Plat for Melody Town Center Subdivision located east of the intersection of Ogden Avenue and 75th Street Tracey Vacek, Senior Planner - City of Aurora, was present to answer questions regarding items 20-0883 and 20-0884. This P&D Resolution was finalized (appealable). 20-0884 A Resolution Approving a Final Plan on Lots 1, 2, 3, and 4 of Melody Town Center Subdivision located east of the intersection of Ogden Avenue and 75th Street This P&D Resolution was finalized (appealable). City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 6, 2021 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On March 25, 2021 and Reviewed the Following Items: 21-0214 A Resolution Authorizing Execution of a Rollover Agreement Between the City of Aurora and Aurora Supervisors Association. Alisia Lewis, Human Resources Director - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0220 A Resolution selecting Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543 as the City's Service Provider for Com Ed's Streetlights in Distressed Communities Program. (PLACED ON CONSENT AGENDA) 21-0192 A Resolution to enter into a three-year Enterprise Agreement for the purchase of Microsoft software from the State of Illinois Department of Innovation and Technology Joint Purchasing Contract CMT #1176800 with Dell Marketing L.P. in an amount of $1,237,190.52. Jeff Anderson, Deputy CIO - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On March 23, 2021 and Reviewed the Following Items: 21-0180 A Resolution establishing the maximum number of Class C: Specialty On-Site Consumption (Recreational Facility) Liquor Licenses (unofficially related to the application from PLM Entertainment, LLC d/b/a Mega Fun Park at 1971 W. Galena Blvd, Aurora, IL 60506) - Ward 5. (PLACED ON CONSENT AGENDA) 21-0184 A Resolution authorizing the Chief of Police to sign an updated Memorandum of Understanding between the Kane County Child Advocacy Center (CAC), and the Aurora Police Department (APD). (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 6, 2021 21-0193 A Resolution establishing the maximum number of Class A: Package Sales (Beer & Wine Only/Gas Station) liquor licenses, (unofficially related to the application from 407 Gas & Food, Inc., d/b/a Ultra Mart Shell at 407 S. Lake Street, Aurora, IL 60506) - Ward 4. (PLACED ON CONSENT AGENDA) 21-0194 A Resolution establishing the maximum number of Class A: Package Sales (Beer & Wine Only/Gas Station) liquor licenses, (unofficially related to the application from BP Gas and Food, Inc., d/b/a BP at 2200 W. Galena Blvd. Aurora, IL 60506) - Ward 5. (PLACED ON CONSENT AGENDA) 21-0213 A Resolution to approve the purchase of five Toshiba es4518A multi-function copiers and quarterly maintenance from KKC Imagining of Aurora, Illinois through the TIPS Cooperative Contract, Region 8 Education Service Center, Pittsburg, Texas, recommended to the Public Health, Safety and Transportation Committee. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On March 22, 2021 and Reviewed the Following Items: 21-0183 A Resolution Awarding the bid to Service Sanitation located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions (PLACED ON CONSENT AGENDA) 21-0187 A Resolution to Award the contract for the Eastview Estates CMP 18"-30" Storm Sewer CIPP Lining to Hoerr Construction, Inc. of Goodfield, IL in the amount of one hundred eighty-three thousand, nine hundred thirty dollars and zero cents. ($183,930.00). (PLACED ON CONSENT AGENDA) 21-0196 A Resolution to reject all bids for the furnish and installation of the Downtown Greenhouse in Ward #4. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 6, 2021 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 16, 2021 and Reviewed the Following Items: 21-0129 An Ordinance amending Chapter 13.5 of the Code of Ordinances, City of Aurora, pertaining to the hiring of experienced police officers. Alisia Lewis, Human Resources Director - City of Aurora, presented briefly regarding this item. Commander Rick Robertson - Aurora Police Department, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0189 A Resolution Appointing Lisa McClellan to "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board). (PLACED ON CONSENT AGENDA) 21-0190 A Resolution Reappointing Dan Miller to the Aurora Preservation Commission. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin spoke briefly regarding Election Day today. Mayor Irvin thanked everyone for voting and expressed his appreciation to the candidates running for office. STAFF REPORT 21-0238 Financial Empowerment Center (FEC) Update Bea Rodriguez-Fransen, Program Manager of Innovation - City of Aurora, presented regarding the City of Aurora Financial Empowerment Center. (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session at this meeting. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 6, 2021 ADJOURN A motion was made by Alderman Franco and seconded by Alderman Jenkins and Alderman Hart-Burns to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 5:49 p.m.: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Jenkins, Alderman O'Connor Submitted by: _______________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7