Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 01, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 891 1500 3798 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON TUESDAY, JUNE 1, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman-At-Large Ron Woerman, Alderman-At-Large Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, MAY 18, 2021 COMMITTEE OF THE WHOLE MEETING 21-0392 Approval of the Minutes of the Tuesday, May 18, 2021 Committee of the Whole Meeting. A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 1, 2021 Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman-At-Large Woerman and Alderman-At-Large Jenkins PUBLIC COMMENT There were no members of the public present wishing to address City Council. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met on May 26, 2021 and Reviewed the Following Items: 21-0287 An Ordinance granting a Conditional Use Permit for a restaurant with a drive-through facility (2530) use on the property located at 1504 Mesa Lane (PLACED ON CONSENT AGENDA) 21-0288 A Resolution approving the Final Plat for vacant land located at the Northeast corner of Kirk Road and Mesa Lane (PLACED ON CONSENT AGENDA) 21-0289 A Resolution approving a Final Plan located at 1504 Mesa Lane for a restaurant with a drive-through facility (PLACED ON CONSENT AGENDA) 21-0343 A Resolution Authorizing a Modification to the Deferred Preservation Loan with James P. Doherty, Owner, and Glenn and Alissa Doherty, Contract Purchaser, for the Property located at 247 West Park Avenue (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolutions 21-0350 A Resolution approving a Final Plan located at 986 N State Route 59 for a Standalone Restaurant with a Bar Enactment No: PDFNL21-008 This P&D Resolution was finalized (appealable). City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 1, 2021 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On May 27, 2021 and Reviewed the Following Items: 21-0339 An Ordinance Authorizing the Sale of approx. the northernly 67 feet of City Real Estate Lot 4 (except the approx. south 50 feet thereof) located at Aurora, Illinois Permanent Index No.: Part of 15-18-454-036. (PLACED ON CONSENT AGENDA) 21-0311 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2021. (PLACED ON CONSENT AGENDA) 21-0313 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2021. (PLACED ON CONSENT AGENDA) 21-0373 A Resolution Authorizing Execution of a Rollover Agreement Between the City of Aurora and Management/Supervisory Personnel of the Aurora Police Department. (PLACED ON CONSENT AGENDA) 21-0389 A Resolution authorizing the extension of the Master Power agreement with Eligo Energy, IL, LLC. to provide electrical aggregation services. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 1, 2021 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On May 25, 2021 and Reviewed the Following Items: 21-0385 A Resolution establishing the maximum number of Class D: Fox Valley Entertainment District (Auditorium/Theatrical) liquor licenses (unofficially related to the application from Bit Theater, Inc. d/b/a Bit Theater at 4034 Fox Valley Center Drive, Aurora) - Ward 10. Applicants Michael Bradt and Kelsey Redington spoke briefly to Council regarding their application. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On May 24, 2021 and Reviewed the Following Items: 21-0093 A Resolution to award a three-year contract with a three-year option to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide security/CCTV cameras for a total amount not to exceed $1,395,828.95. Michael Pegues, Chief Information Officer - City of Aurora, presented briefly regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0094 A Resolution to award a three-year contract with a two-year option to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure for a total amount not to exceed $1,858,197.53. Michael Pegues, Chief Information Officer - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0346 A Resolution authorizing F.H. Paschen, S.N. Nielsen LLC to renovate the cooling tower at the Aurora Police Department Headquarters using the City of Aurora Job Order Contracting Program for $110,119.16. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 1, 2021 21-0348 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy and Tilly, Aurora, IL, in the amount of $90,400 for water main flushing. (PLACED ON CONSENT AGENDA) 21-0361 A Resolution to Award the contract for the Liberty Street & Sartor Lane Water Main Extension project located in Ward 7 to Brandt Excavating, Inc., 385 E. Hoover Street, Morris, IL 60450 in the amount of seven hundred twenty-six thousand, two hundred thirteen dollars and zero cents ($726,213.00). (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On May 18, 2021 and Reviewed the Following Items: 21-0276 An Ordinance Amending Chapter 2 and Chapter 9 of the City of Aurora Code of Ordinances Pertaining to the Sale of Pets within the City. Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions regarding this item. A motion was made by Alderman Mesiacos and seconded by Alderman Jenkins to hold this item at the Committee of the Whole until the July 20, 2021 meeting pending the status of State legislation. The motion carried by the following vote: Aye: 8- Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderwoman Hart-Burns, Alderman Bugg, Alderwoman Baid, Alderman-At-Large Woerman and Alderman-At-Large Jenkins Nay: 4- Alderman Llamas, Alderman Franco, Alderman Saville and Alderwoman Smith 21-0321 An Ordinance amending the Aurora Liquor Control Ordinance pertaining to procedural requirements involved in the liquor licensing process. Jennifer Stallings, City Clerk - City of Aurora, presented regarding this item. This Ordinance was placed on the Consent Agenda with the following modification: Exhibit A, p. 6 line 10 should read, "A Sole Proprietor who is not a resident of the city or county in which the premises covered by the license is located." City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 1, 2021 21-0358 A Resolution authorizing a two-year grant in the amount of $27,500 per year in partnership with Rebuilding Together Aurora (RTA) and The Neighbor Project to assist qualified residents with projects in the Third Ward. (PLACED ON CONSENT AGENDA) 21-0384 Recommendation to approve an Aldermanic Aide to the Aldermen's Office. Per Sec. 2-123(f)(1)(c), the Rules, Administration and Procedures Committee has the authority to appoint administrative personnel within the office of the aldermen. The item was before COW as an informational item. MAYOR’S REPORT Mayor Irvin presented the Mayor's Report and discussed new businesses that have opened in the City of Aurora. Mayor Irvin reported on the City of Aurora's Memorial Day ceremony honoring the City of Aurora's fallen military heroes and their families. CLOSED SESSION There was no need for a closed session during this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by the following vote and the meeting adjourned at 6:08 p.m.: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman-at-Large Woerman, Alderman-at-Large Jenkins Submitted by: _________________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 1, 2021 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7