Committee of the Whole

City Hall - 5th Floor City of Aurora 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 15, 2021 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:07 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman-At-Large Ron Woerman, Alderman-At-Large Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Bill Donnell MINUTES OF THE TUESDAY, JUNE 1, 2021 COMMITTEE OF THE WHOLE MEETING 21-0424 Approval of the Minutes of the Tuesday, June 1, 2021 Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present wishing to address the Council. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On June 9, 2021 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 15, 2021 Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0341 A Resolution Approving a Revision to the Final Plan on Lot 6 for Fox Valley East Region I Merchants Park Resubdivision, located at 4435 Fox Valley Center Drive for an addition to an existing Restaurant with a drive-through facility (2530) use This P&D Resolution was finalized (appealable). REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On June 10, 2021 and Reviewed the Following Items: 21-0251 A Resolution to purchase (20) Dell Latitude 5420 Rugged Laptops from Dell Technologies in the amount of $37,258.20. (PLACED ON CONSENT AGENDA) 21-0334 A Resolution Consenting to an Operator Contract between Eclipse Aerospace, Inc. and the City of Aurora. (PLACED ON CONSENT AGENDA) 21-0379 A Resolution Authorizing the Execution of a Memorandum of Understanding with the Aurora Housing Authority and the Northern Lights Development Corporation for the Use of an Illinois Department of Commerce and Economic Opportunity Grant for the Renovation of the of the Northern Lights and Aurora Housing Authority Youth and Community Center located at 551 Fourth Avenue in Aurora, Illinois. Ralph Jordan, Executive Director of the Aurora Housing Authority, spoke regarding this item. Dan Barriero - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 21-0407 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 1 Engineering Agreement with Baxter & Woodman, Inc., maximum amount of $38,609.00, and the appropriation of $38,609.00 of Motor Fuel Tax (MFT) Funds for the South Edgelawn Drive at BNSF Railway Tracks Crossing Project, MFT # 20-00335-00-FL). (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 15, 2021 21-0422 An Ordinance amending Section 48-57 of the Code of Ordinances, City of Aurora, effective July 1, 2021, and establishing the utility rates for water and sewer services provided within the City thereafter. Martin Lyons, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 21-0426 A Resolution approving the Third Amendment to the Intergovernmental Agreement between the City of Aurora, the City of Naperville, and the Naperville Township Road District to widen North Aurora Road in the vicinity of the CN Railway Crossing and to appropriate $750,000.00 of MFT Funds for the project. Ken Schroth, Director of Public Works - City of Aurora, was present to respond to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0431 An Ordinance Authorizing the Issuance of Not to Exceed $15,000,000 Principal Amount City of Aurora, Kane, DuPage, Will and Kendall Counties, Illinois Revenue Bond Series 2021 (VNA Health Care); Authorizing the Execution and Delivery of a Bond and Loan Agreement, a Tax Exemption Certificate and Agreement and Related Documents; and Approving Related Items. Martin Lyons, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 21-0435 A Resolution to approve the renewal of the $10.0 million Line of Credit (LOC) with Old Second Bank for one year. (PLACED ON CONSENT AGENDA) 21-0437 A Resolution authorizing a Redevelopment Agreement (RDA) with Kishore Kumar for improvements to the property at 133 W Galena. David Dibo, Director of Economic Development - City of Aurora, presented and responded to questions regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. John Curley, Chief Development Services Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 15, 2021 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On June 8, 2021 and Reviewed the Following Items: 21-0275 A Resolution establishing the maximum number of Class A: Package Sales liquor licenses, (unofficially related to the application from Shree Balchandra, LLC d/b/a AJ's Liquorland at 2150 W. Galena Blvd., Aurora, due to partial ownership change) - Ward 5. (PLACED ON CONSENT AGENDA) 21-0411 A Resolution establishing the maximum number of Class D: Downtown Core Entertainment District (Arts Facility) liquor licenses (unofficially related to the application from The Studio Gallery, Inc. d/b/a French 75 at 56 E. Galena Blvd., Aurora) - Ward 2. The applicants, Hope Ashworth and Braden Smith, were present. Hope Ashworth presented a brief overview of the business. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On June 7, 2021 and Reviewed the Following Items: 21-0049 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary fiber vendor and Adesta LLC of Willowbrook IL as the secondary vendor for 2021 City fiber optic projects for $379,648.00 plus a 5% contingency. (PLACED ON CONSENT AGENDA) 21-0282 A Resolution to approve the purchase of a mobile application and associated implementation fees from Tyler Technologies of Plano, TX and CentralSquare Technologies, Lake Mary, FL for an amount not to exceed $25,140.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 15, 2021 21-0320 A Resolution to award a contract to D'Land Construction, L.L.C. in the bid amount of $1,298,556.60 for the 2021 Contract #2 - City Wide Sidewalk, Patching, Striping, Bike Path Overlay & Ward Projects. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0329 A Resolution authorizing payment to Environmental Systems Research Institute, Inc. (ESRI) of Redlands, CA in the amount of $21,486.00, and to GIS, Inc. of Birmingham, AL, in the amount of $12,500.00 for the purchase, maintenance and implementation of GeoEvent Server for Arc Geographic Information System (ArcGIS). (PLACED ON CONSENT AGENDA) 21-0360 A Resolution to Award the contract for the Wilder Park Site Improvements project located in Ward 6 to Copenhaver Construction Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of five hundred forty-three thousand, seven hundred eight dollars and fifty cents ($543,708.50). (PLACED ON CONSENT AGENDA) 21-0421 A Resolution authorizing the Director of Purchasing to enter into an agreement with Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the annual amount of $79,789.00 (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On June 1, 2021 and Reviewed the Following Items: 21-0401 An Ordinance amending Chapter 2, Article 2-VI-1 of the Code of Ordinances and establishing rules and procedures generally applicable to advisory boards and commissions and changing the terms of their membership. (PLACED ON CONSENT AGENDA) 21-0404 A Resolution Reappointing Alderwoman Scheketa Hart-Burns and Appointing Alderman Sherman Jenkins and Robert J. O’Connor to the Aquatics Administrative Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 15, 2021 21-0406 An Ordinance Amending Sec. 13-14 of Chapter 13 Code of Ordinances, City of Aurora entitled Tobacco, Alternative Nicotine Product or Vapor Product Use, Prohibitions and Compliance Monitoring. (PLACED ON UNFINISHED BUSINESS) NEW BUSINESS 21-0398 A Resolution increasing the authority conferred to the Chief Financial Officer by R20-249 to purchase body-worn cameras and related software and equipment to a total aggregate amount not to exceed $2,901,373.00. Commander Matt Thomas - Aurora Police Department, presented and responded to questions regarding this item. Sgt. Ken Thurman - Aurora Police Department, responded to questions regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0444 A Resolution Authorizing the Execution of an Agreement between the City and the Fox Valley Park District Concerning the Staging of Fireworks on Park District Property on July 2, 2021. Gina Moga and Mike Nelson, Special Events - City of Aurora, presented regarding this item. There were last minute changes to the document that Gina Moga explained to the Committee of the Whole. Members of the Committee placed this item on the Consent Agenda, with the modifications as explained by Ms. Moga. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin thanked Aurora Police Chief Kristen Ziman for her service to the City of Aurora as she recently announced her retirement from the Aurora Police Department effective August 6, 2021. Mayor Irvin recognized Dan Barreiro for his 35 years of service to the City of Aurora and presented a Proclamation to Mr. Barreiro in honor of his upcoming retirement. Mr. Barreiro accepted the recognition and expressed his appreciation to the City. ALDERMAN'S CORNER There was no Alderman's Corner report at this meeting. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 15, 2021 CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:42 p.m. Submitted by: _____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7