Committee of the Whole

City Hall City of Aurora 2nd Floor Council 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 03, 2021 4:00 PM **Note Time Change To 4:00 PM For This Meeting Only** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the City Clerk's Office at (630) 256-3070 with any questions. ROLL CALL Mayor Irvin called the meeting to order at 4:01 p.m. and the roll was called. Present 12 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman-At-Large Ron Woerman, Alderman-At-Large Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Emmanuel Llamas MINUTES OF THE TUESDAY, JULY 20, 2021 COMMITTEE OF THE WHOLE MEETING 21-0574 Approval of the Minutes of the Tuesday, July 20, 2021, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the rules of public comment and the following members of the public presented comments to the Committee of the Whole: 1. Nicole Mullens regarding MOUs granting use of public property for private use. 2. Todd Von Ohlen regarding the upcoming Aurora Ukulele Festival on August 22, 2021 from 11 am to 6 pm on the Water Street Mall. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 3, 2021 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On July 28, 2021 and Reviewed the Following Items: 21-0582 An Ordinance Vacating a Temporary Easements on the Property generally located at the southeast corner of Wolf’s Crossing and Eola Road, in Will County, Aurora, Illinois 60503 (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0414 A Resolution Approving the Final Plat for Lincoln Crossing Subdivision on vacant land, generally located at the southeast corner of Wolf’s Crossing and Eola Road This P&D Resolution was finalized (appealable). [PDFNL 21-011] 21-0415 A Resolution Approving a Final Plan for Lincoln Crossing Subdivision generally located at the southeast corner of Wolf’s Crossing and Eola Road This P&D Resolution was finalized (appealable). [PDFNL 21-012] 21-0447 A Resolution Approving a Final Plat Revision for Lot 2 of Meijer Subdivision, and Establishing Lot 2-2 of Meijer Subdivision This P&D Resolution was finalized (appealable). [PDFNL 21-013] 21-0455 A Resolution Approving a Revision to the Final Plan on Lots 295, 296, 301, 305 and 309-316 of Deerbrook Place Unit 5 located at the southeast corner of Hafenrichter Road and S. Farnsworth Avenue for a ROW Dwelling (Party Wall) (1130) Use This P&D Resolution was finalized (appealable). [PDFNL 21-014] 21-0510 A Resolution Approving a Final Plat for Pacifica Square Subdivision located at 4300-4404 E. New York Street and 4424-4462 E. New York Street John Curley, Chief Development Services Officer - City of Aurora, responded to questions regarding this item. This P&D Resolution was finalized (appealable). [PDFNL 21-015] City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 3, 2021 21-0526 A Resolution Approving the Final Plat for Habitat Acres Subdivision, Located South of Spruce Street and East of North Russell Avenue This P&D Resolution was finalized (appealable). [PDFNL 21-016] REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On July 29, 2021 and Reviewed the Following Items: 21-0493 A Resolution authorizing the purchase and installation of the Stolp Island Parking Garage Surveillance System from Scientel Solutions, LLC 2021 N. Eola Rd Aurora, IL 60502, NTI National Technologies, 5101 Thatcher Rd, Downers Grove, IL 60515, and supporting software licensing from Genetec Software. (PLACED ON CONSENT AGENDA) 21-0502 A Resolution authorizing the execution of a Phase 1 Engineering Agreement with Stanley Consultants, Inc. in the not to exceed amount of $268,347.00, and the appropriation of $280,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Signal - Edgelawn to Highland Project. (PLACED ON CONSENT AGENDA) 21-0503 A Resolution authorizing the execution of a Phase 1 Engineering Agreement with HR Green, Inc. in the not to exceed amount of $616,687.00, and the appropriation of $650,000.00 of MFT Funds for the Galena Boulevard Signal - Constitution to Locust Project. (PLACED ON CONSENT AGENDA) 21-0504 A Resolution authorizing the execution of a Phase 1 Engineering Agreement with Crawford, Murphy & Tilly, Inc. in the not to exceed amount of $347,547.00, and the appropriation of $365,000.00 of MFT Funds for the Sullivan Road - Edgelawn Dr to Golden Oaks Pkwy Project. (PLACED ON CONSENT AGENDA) 21-0567 A Resolution authorizing Annual Action Plan Substantial Amendment 2021-#1 to reallocate prior year resources and current year resources and updates to the Citizen Participation Plan. Chris Ragona, Neighborhood Redevelopment Manager - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 3, 2021 21-0568 A Resolution authorizing approval of Development Agreement HOME-2020-03 between the City of Aurora and The Neighbor Project to provide HOME Investment Partnerships funding to acquire 673 S. Lake St. for the purpose of providing affordable housing in the amount of $292,179.45. (PLACED ON UNFINISHED BUSINESS) 21-0577 A Resolution authorizing an agreement with Kane McKenna and Associates for the analysis and review of the East River Bank Area and the Cross Street area for the creation of two Tax Increment Finance Districts. Trevor Dick, Director of Development Strategy - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On July 27, 2021 and Reviewed the Following Items: 21-0517 A Resolution to purchase new self-contained breathing apparatus (SCBA) from Municipal Emergency Services of Deer Creek, IL, at a cost of $1,046,835.00. (PLACED ON CONSENT AGENDA) 21-0572 Charitable Solicitation Application for Knights of Columbus (St. Joseph) Tootsie Roll fundraiser for local charities on September 3, 2021 thru September 4, 2021 and September 10, 2021 thru September 11, 2021. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On July 26, 2021 and Reviewed the Following Items: City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 3, 2021 21-0515 A Resolution authorizing the Director of Purchasing to execute a contract for the Water Street Mall Extension project located in Ward 2 with Semper Fi Landscaping, Inc., Yorkville, IL in the bid amount of two hundred sixty-one thousand, thirty-two dollars and twenty-eight cents ($261,032.28), and also to purchase equipment and execute future contracts for artwork for the park. (PLACED ON CONSENT AGENDA) 21-0555 A Resolution authorizing the Director of Purchasing to execute a change order to the existing contract with HR Green, Aurora, IL for supplemental construction administration services related to paving and sidewalk replacement throughout the City in an amount not to exceed $71,112.12. (PLACED ON CONSENT AGENDA) 21-0558 A Resolution Awarding the 2021 Sanitary Sewer CIPP Lining contract to Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455 in the amount of nine hundred twenty-four thousand, two hundred and ten dollars and five cents ($924,210.05). (PLACED ON CONSENT AGENDA) 21-0562 A Resolution authorizing the Director of Purchasing to enter into an agreement with KR Tech Group LLC, 1371 Industrial Drive, Unit O, Itasca, IL 60143 for Downtown Riverwalk Tuck Pointing in the amount of $32,000.00. Jason Bauer, Assistant Director of Public Works - City of Aurora, responded to questions regarding this item and indicated there will be a correction made to the item prior to the next City Council meeting when this item will be voted upon. (PLACED ON CONSENT AGENDA) 21-0570 A Resolution Authorizing a Contract with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 in the amount of nine hundred eighty-seven thousand, nine hundred eighty-one dollars and zero cents ($987,981.00) for the Kensington Place and Marseillaise Place Sewer Separation project located in Ward 4. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 3, 2021 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On July 20, 2021 and Reviewed the Following Items: 21-0527 An Ordinance amending Chapter 6, Sec. 6-2 of the Aurora Liquor Control Ordinance pertaining to Complimentary Beer or Wine Service. (PLACED ON CONSENT AGENDA) 21-0537 An Ordinance Amending Chapter 2, Article 2-VI-4 of the Code of Ordinances to add sections 2-520, 2-525, 2-530, and 2-535 (Codifying the Indian American, African American, and Hispanic Heritage Boards, and the updating the GAR Memorial Commission) (PLACED ON CONSENT AGENDA) 21-0556 A Resolution approving the appointments of the members of the Planning and Zoning Commission. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin briefly discussed National Night Out being held that evening. CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderman Jenkins and seconded by Alderwoman Hart-Burns to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 4:27 p.m. Submitted by: ________________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 3, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7