Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 04, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Pro Tem Franco called the meeting to order at 5:01 p.m. and the roll was called. A motion was made by Alderman Saville and seconded by Alderwoman Hart-Burns to allow Alderman Jenkins to participate remotely per section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, and Alderman Sherman Jenkins Absent 1 - Mayor Richard Irvin MINUTES OF THE TUESDAY, DECEMBER 21, 2021 COMMITTEE OF THE WHOLE MEETING 21-1066 Approval of the Minutes of the Tuesday, December 21, 2021, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 4, 2022 The December 29, 2021 meeting of the Building, Zoning, and Economic Development Committee was cancelled. REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The December 30, 2021 meeting of the Finance Committee was cancelled. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The December 28, 2021 meeting of the Public Health, Safety, and Transportation Committee was cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The December 27, 2021 meeting of the Infrastructure and Technology Committee was cancelled. REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On December 21, 2021 and Reviewed the Following Items: 21-1041 A Resolution approving the appointment of members to the Mayor's Sustainable Aurora Advisory Board. (PLACED ON CONSENT AGENDA) 21-1046 An Ordinance Establishing the Aurora Innovation and Technology Advisory Commission Under Chapter 2, Article VI of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 21-1047 A Resolution approving the appointment of Arthur Cox to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 4, 2022 21-1049 A Resolution approving the appointment of Philip M. Pogue to the Grand Army of the Republic Memorial Commission (GAR). (PLACED ON CONSENT AGENDA) 21-1050 A Resolution approving the appointment of members representing Aurora to the Aurora Area Convention and Visitors Bureau Board (AACVB). (PLACED ON CONSENT AGENDA) NEW BUSINESS 21-1065 A Resolution Approving the Appointment of Management Personnel within the Mayor's Office of Community Affairs Department. Clayton Muhammad, Chief Communications Officer and Chief Equity Officer - City of Aurora, reintroduced Mike Nelson to the Committee of the Whole. (PLACED ON CONSENT AGENDA) 21-1069 A Resolution authorizing the execution of a lease agreement with Carver Aero, LLC for the former leasehold of Lumanair, Inc. at Aurora Municipal Airport. Rick Veenstra, Corporation Counsel - City of Aurora, spoke briefly regarding this item. Attorney Carmen Forte of Klein, Thorpe & Jenkins, Special Counsel for the City of Aurora, spoke briefly and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-1071 A Resolution authorizing the Director of Purchasing to enter into a four-year lease agreement at an annual cost of $28,548 with Club Car, LLC for GPS equipment for the golf carts at the Phillips Park Golf Course located in Ward 3. Jeff Schmidt, Golf Operations Manager - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Pro Tem Franco welcomed everyone back after the holidays. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 4, 2022 STAFF REPORT Mike Nelson, Mayor's Office of Community Affairs - City of Aurora, presented a report on upcoming events in the City of Aurora. Karla Thomas, Mayor's Office of Community Affairs - City of Aurora, presented an update regarding the Aurora Farmers Market. CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:31 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4