Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 01, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. A motion was made by Alderman Saville and seconded by Alderman Franco to allow Alderwoman Smith, Alderman Bugg and Alderwoman Baid to participate in this meeting remotely per section 2-80. The motion carried by voice vote and Alderwoman Smith, Alderman Bugg and Alderwoman Baid were allowed to participate in this meeting remotely via Zoom. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JANUARY 18, 2022 COMMITTEE OF THE WHOLE MEETING 22-0032 Approval of the Minutes of the Tuesday, January 18, 2022 Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 1, 2022 The Building, Zoning and Economic Development Committee Met On January 26, 2022 and Reviewed the Following Items: Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0846 A Resolution Approving a Final Plat for Lincoln Prairie by Del Webb Subdivision, Phase 1 on vacant land generally located south of Wolf's Crossing and east of Eola Road This P&D Resolution was finalized (appealable). PDFNL22-005 21-0847 A Resolution Approving a Final Plan for Lincoln Prairie by Del Webb Subdivision, Phase 1 generally located south of Wolf's Crossing and east of Eola Road This P&D Resolution was finalized (appealable). PDFNL22-006 21-1024 A Resolution Approving a Final Plan located on both sides of S. Eola Road, just north of Del Webb Boulevard for a pedestrian bridge This P&D Resolution was finalized (appealable). PDFNL22-007 21-1035 A Resolution approving the Final Plat for the property located at 1427 N. Farnsworth Avenue. This P&D Resolution was finalized (appealable). PDFNL22-008 21-1036 A Resolution approving a revision to the Final Plan to relocate and expand the car wash drive aisle on the property located at 1427 N. Farnsworth. This P&D Resolution was finalized (appealable). PDFNL22-009 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Held a Special Meeting On January 24, 2022 and Reviewed the Following Items: City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 1, 2022 21-0952 A Resolution Authorizing the Execution of a Redevelopment Agreement with Windfall Group LLC David Dibo, Director of Economic Development - City of Aurora, spoke and responded to questions regarding this item. Trevor Dick, Assistant Director of Economic Development - City of Aurora, spoke and responded to questions regarding this item. Marty Lyons - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) The Finance Committee Met On January 27, 2022 and Reviewed the Following Items: 22-0019 A Resolution authorizing the purchase of two LiveScan biometric capture devices from Idemia Identity & Security USA LLC, Anaheim, CA for $45,671.00, purchasing 2 years of support of those devices at $18,352.00 and purchasing a 6-month support agreement on the currently-owned LiveScan devices for $7,065.50, for a total award of $71,088.50. Jeff Anderson, Deputy Chief Information Officer - City of Aurora, spoke regarding this item. Lt. Bryan Handell - Aurora Police Department spoke regarding this item. (PLACED ON CONSENT AGENDA) 22-0066 A Resolution authorizing the Mayor to execute a Local Public Agency Amendment #1 for Federal Participation with the State of Illinois and for the appropriation of $203,000.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project. (PLACED ON CONSENT AGENDA) 22-0067 A Resolution authorizing the Mayor to execute a Local Public Agency Amendment #1 for Federal Participation with the State of Illinois and to allocate $103,361.50 of additional funds for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 1, 2022 The Public Health, Safety and Transportation Committee Met On January 25, 202 and Reviewed the Following Items: 22-0009 A Resolution Approving the Contract with NCIC Inmate Communications for inmate phone service in the Aurora City Jail. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On January 24, 2022 and Reviewed the Following Items: 22-0011 A Resolution authorizing the purchase of replacement vehicles and equipment for the City of Aurora fleet from the Suburban Purchasing Cooperative, Sourcewell, and BidBuy for $1,877,955.00. (PLACED ON CONSENT AGENDA) 22-0024 A Resolution ratifying the purchase of Microsoft Enterprise Security licenses from Dell Marketing LP, Round Rock, TX for $28,600.00 for the last 3 months of 2021 and approving the additional licenses to be added to the City's existing Microsoft Enterprise Agreement at an annual cost of $118,536.00 for years 2022 & 2023. (PLACED ON CONSENT AGENDA) 22-0033 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary fiber vendor and Adesta LLC of Willowbrook IL as the secondary vendor for 2022 City fiber optic projects for $2,663,165.00 plus a 5% contingency. (PLACED ON CONSENT AGENDA) The Infrastructure & Technology Committee also discussed a presentation on keeping Aurora's waterways clean. REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On January 18, 2022 and Reviewed the Following Items: 22-0003 An Ordinance Amending Sections 6-2, 6-4, 6-10, 6-13 and 6-28 of Chapter 6 - Alcoholic Liquor, of the Code of Ordinances. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 1, 2022 22-0021 A Resolution approving the appointment of members to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) 22-0022 A Resolution approving the appointment of members representing Aurora to the Aurora Area Convention and Visitors Bureau Board (AACVB). (PLACED ON CONSENT AGENDA) 22-0023 A Resolution Approving the Appointments of the Members of the city's Administrative Boards including the Building Code Board of Appeals; Fire Code Board of Appeals; and the Permanent Building & Fire Code Committee. (PLACED ON CONSENT AGENDA) The Rules, Administration and Procedures Committee also discussed a Resolution authorizing the 2022 Ward Neighborhood Clean-Up and Shred Event in all Wards in the City of Aurora. This was a "walk on" item and thus, no recommendation could be made. NEW BUSINESS 22-0017 A Resolution authorizing the 2022 Ward Neighborhood Clean-Up and Shred Events in all Wards in the City of Aurora. (PLACED ON CONSENT AGENDA) 22-0084 A Resolution designating Juneteenth as a paid holiday for City of Aurora employees. Clayton Muhammad, Chief Communications Officer and Chief Equity Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin discussed that February 1, 2022 is the first day of the Lunar New Year - the Year of the Tiger. Mayor Irvin wished all a Happy New Year. Clayton Muhammad recognized the Ni Family/Windfall Group and the Chinese American Association of Greater Chicago as partners with the City for the Lunar New Year event held at City Hall earlier in the day. Mayor Irvin discussed that February 1, 2022 is the first day of Black History Month. Clayton Muhammad reviewed upcoming events in the City of Aurora entitled, "Aurora in Black: Black History Month 2022." City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 1, 2022 STAFF UPDATE 22-0082 Update on the Open Data Portal project. Susannah Heitger of Crowe, LLC, presented an update on the current status of the City of Aurora Open Data Strategy Project. CLOSED SESSION There was a need for a closed session at this meeting pursuant to: Section 2(c)(5) - the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Section 2(c)(6) - the setting of a price for sale or lease of property owned by the public body. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to convene in closed session immediately prior to the adjournment of this meeting. The motion carried by the following vote: Aye: (12) - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to adjourn this meeting upon the conclusion of the closed session. The motion carried by the following vote: Aye: (12) - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn the open session of this meeting. The motion carried by voice vote and the meeting adjourned to closed session at 6:08 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 1, 2022 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7