Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 05, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to allow Alderman Llamas to participate remotely in this meeting in anticipation of an extended illness. The motion carried by voice vote and Alderman Llamas participated in this meeting via Zoom. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, MARCH 15, 2022 COMMITTEE OF THE WHOLE MEETING 22-0221 Approval of the Minutes of the Tuesday, March 15, 2022 Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules for Public Comment and the following presented comment to the Committee of the Whole: 1. Mr. Dan Richardson spoke regarding the Gift of Hope Organ & Tissue Donor Network and urged participation by the City of Aurora in the National Donate Life Month (April) "Light it up PURPLE!" campaign asking everyone to install a purple light bulb wherever possible to show support. 2. Mr. Adam Pauley spoke regarding the City of Aurora LGBTQ Advisory Board. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 5, 2022 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee meeting scheduled for March 23, 2022 was cancelled. REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On March 24, 2022 and Reviewed the Following Items: 22-0077 A Resolution to append approved resolution R21-111, dated 4/26/2021 from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for $336,697.20. Leela Karumuri, Director of Cyber and Technology Risk - City of Aurora, presented and responded to questions regarding this item. Jeff Anderson, Deputy CIO - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 22-0190 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers, AFL/CIO. (PLACED ON CONSENT AGENDA) 22-0197 A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the amount of $326,903.00, as well as vehicle setup and medical equipment and supplies for a total cost of $405,253.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 22-0205 A Resolution Approving of Third-Party Administrative Services for Cities in Schools to administer the 2022 Summer Programs in the amount not to exceed $194,000.00 for the Community Services Division. Simon Rodriguez, Youth Services Director - City of Aurora, responded to questions regarding this item. Theresa Shoemaker of Cities in Schools, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0219 A Resolution authorizing the purchase of a replacement brush chipper. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 5, 2022 22-0227 A Resolution to enter into a Donation Agreement with the Aurora Rotary Club Foundation (the Foundation Arm of the Rotary Club of Aurora) for their inventory of lights displays. Marissa Spencer, Assistant Corporation Counsel - City of Aurora, responded to questions regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0233 A Resolution to award a contract to Builders Paving, LLC in the bid amount of $8,354,588.00, and to appropriate $3,300,000.00 of MFT Funds for the 2022 City Wide Street Resurfacing Project. (PLACED ON CONSENT AGENDA) 22-0234 A Resolution Authorizing the Third Intergovernmental Agreement between the City of Aurora and the Aurora Civic Center Authority Regarding the Management of RiverEdge Park and John C. Dunham Pavilion. (PLACED ON CONSENT AGENDA) 22-0235 A Resolution ratifying payments in the amount of $12,952.40 and approving estimated payments in the amount of $52,952 to Richland Community College for police recruit training, lodging, and meals in 2022. (PLACED ON CONSENT AGENDA) 22-0237 Introduce announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed East River Bend TIF District. (PLACED ON CONSENT AGENDA) 22-0242 A Resolution Authorizing Amita Health Saint Joseph Hospital-Elgin Employee Assistance Program(EAP) from January 1, 2022 through December 31, 2024. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 5, 2022 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On March 22, 2022 and Reviewed the Following Items: 22-0172 A Resolution to allow the Aurora Financial Empowerment Center to apply for a Kane County Grand Victoria Riverboat Grant, to help with staffing and implementation costs to support a Child Savings Account and Family Financial Literacy Initiative. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 21, 2022 and Reviewed the Following Items: 22-0176 A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program. (PLACED ON CONSENT AGENDA) 22-0183 A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for a combined Scheduling, Time and Attendance solution from Ultimate Kronos Group (UKG), Weston, FL and Vector Solutions, Tampa, FL, with 2 additional option years for a total award of $1,092,230.12 with a 10% contingency. (PLACED ON CONSENT AGENDA) 22-0184 A Resolution to purchase a 3-year subscription for a combined, comprehensive Fire Records Management System (RMS) from ESO Solutions, Austin, TX and Vector Solutions, Tampa, FL, with 2 additional option years for a total award of $299,202.72. (PLACED ON CONSENT AGENDA) 22-0200 A Resolution authorizing the purchase of one replacement and one additional aerial forestry truck for the City of Aurora fleet from Altec Industries Inc. for $345,929.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 5, 2022 22-0210 A Resolution to award the New Haven Ave Water Main Replacement & Storm Sewer Extension project located in Ward 6 to Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of seven hundred fifty thousand dollars and zero cents ($750,000.00). (PLACED ON CONSENT AGENDA) 22-0213 A Resolution Awarding the bid to Service Sanitation located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0214 A Resolution for the Acceptance of Bid Pricing from Beary Landscape for Mowing & Landscape Maintenance for City Owned Park parcels (PLACED ON CONSENT AGENDA) 22-0216 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $105,600 for water main flushing. (PLACED ON CONSENT AGENDA) 22-0225 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments (Bid 22-06) for a One Year Contract with Two Optional One Year Extensions upon mutual consent. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 15, 2022 and Reviewed the Following Items: 22-0132 A Resolution Approving the 2022 Ward 9 Block Party Assistance Program. (PLACED ON CONSENT AGENDA) 22-0208 A Resolution approving the appointment of members to the Innovation and Technology Advisory Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 5, 2022 MAYOR’S REPORT Mayor Irvin congratulated the City of Aurora Water Production Division on being awarded the Best Water in the State of Illinois. ALDERMAN'S CORNER Alderman Donnell presented a PowerPoint presentation update on Ward 4. CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn. The motion carried by voice vote and the meeting adjourned at 5:56 p.m. Submitted by: _______________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6