Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 16, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 2, 2022 COMMITTEE OF THE WHOLE MEETING 22-0619 Approval of the Minutes of the Tuesday, August 2, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following individuals presented comments to the Committee of the Whole: 1. Ms. Arlisia Dockery, representing the Echo Development Center, presented an award of appreciation to Alderman Saville and to Alderman Franco for their support of their organization. 2. Mr. Todd Vonohlen and group, representing the City of Lights Ukulele Festival, played a song and announced the 5th Annual Aurora Uke Fest is happening on Sunday, August 21st. 3. Mr. Greg Jones spoke regarding ward redistricting. 4. Mr. Casildo Casey Cuevas spoke regarding ward redistricting. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 16, 2022 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On August 10, 2022 and Reviewed the Following Items: 22-0513 An Ordinance Abrogating a Drainage and Conservation Easement on the Property located at the southern end of Wolverine Drive, in DuPage County, Aurora, Illinois 60502 (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On August 11, 2022 and Reviewed the Following Items: 22-0587 A Resolution authorizing an agreement with TinkRworks LLC, 501 W Lake St Ste 106, Elmhurst, IL 60126 for the provision of Science, Technology, Engineering, Arts, Mathematics (STEAM) project kits & curriculum to serve an additional 400 underserved youth in an amount not to exceed $75,000.00. Mike Pegues, Chief Information Officer - City of Aurora, spoke regarding this item. Harish Ananthapadmanabhan, APS Training Institute, spoke regarding this item. (PLACED ON CONSENT AGENDA) 22-0616 A Resolution to approve the replacement of the Central Fire Station boilers from F.H. Paschen S.N. Nielsen & Associates, LLC, in the amount of $220,957.87. (PLACED ON CONSENT AGENDA) 22-0617 A Resolution authorizing the Director of Purchasing to enter into an agreement with Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in an amount not to exceed $375,820.00 for the purchase of lighting materials for various locations throughout the City. (PLACED ON CONSENT AGENDA) 22-0529 A Resolution authorizing an agreement with Burwood Group, Inc. for a SharePoint Discovery Assessment in a total contract amount not to exceed $25,000. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 16, 2022 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On August 9, 2022 and Reviewed the Following Items: 22-0621 Charitable Solicitation Application for Knights of Columbus 12005 Annual Tootsie Roll Drive from September 16, 2022-September 18,2022. (INFORMATION ONLY) 22-0622 Charitable Solicitation Application for Knights of Columbus Council 14825 Annual Tootsie Roll Drive from September 3, 2022-October 2, 2022. (INFORMATION ONLY) 22-0623 Charitable Solicitation Application for Knights of Columbus Council 4849 Annual Tootsie Roll Drive on September 9, 2022-September 10, 2022. (INFORMATION ONLY) The Public Health, Safety and Transportation Committee also heard a walk-on presentation done by the Community Events Manager regarding upcoming Special Events. (FOR INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 8, 2022 and Reviewed the Following Items: 22-0615 A Resolution to award the City of Aurora Emergency Management Agency Storage Yard Expansion & Mitchell Road Drainage project located in Ward 1 to Fox Excavating, Inc., 1305 S. River St., Batavia, Illinois 60510 in the bid amount of three hundred fifty-seven thousand eight hundred forty-five dollars and zero cents ($357,845.00). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 16, 2022 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 2, 2022 and Reviewed the Following Items: 22-0595 An Ordinance Establishing the Aurora Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) Advisory Board Under Chapter 2, Article VI of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 22-0596 An Ordinance amending Chapter 2 of the Code of Ordinances, City of Aurora, pertaining to the duties of the City Engineer. (PLACED ON CONSENT AGENDA) 22-0559 An Ordinance amending Sec. 2-16 of the Code of Ordinances and providing for the redistricting of the City. Rick Veenstra, Corporation Counsel - City of Aurora, presented regarding this item. Frank Calabrese presented and responded to questions regarding this item. Ross Secler of Odelson, Sterk, Murphey, Frazier, McGrath, Ltd., Special Counsel for the City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) The Rules, Administration and Procedure Committee also held a Special Committee Meeting on August 4, 2022 and Reviewed item 22-0559. MAYOR’S REPORT Mayor Irvin discussed grants recently received by the City of Aurora and extended his appreciation to City staff involved in the process. ALDERMAN'S CORNER There was no Alderman's Corner at this meeting. CLOSED SESSION There was no need for a closed session at this meeting. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 16, 2022 ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:45 p.m. Submitted by: __________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5