Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 06, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 16, 2022 COMMITTEE OF THE WHOLE MEETING 22-0673 Approval of the Minutes of the Tuesday, August 16, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Matthew Orr addressed the Committee of the Whole and expressed opposition to item 22-0584. NEW BUSINESS A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to allow the New Business item to be moved immediately following the Public Comment section of the agenda. The item was moved without objection. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 6, 2022 22-0703 A Resolution accepting results of the Availability and Disparity Study performed by Griffin and Strong, P.C. as well the recommendations contained therein for the consideration of policy and implementation changes. Alex Voigt, Deputy Chief of Staff - City of Aurora, introduced this item and responded to questions. David Maher of Griffin & Strong, P.C. presented an overview of the Availability and Disparity Study via Zoom and responded to questions regarding this item. Jolene Coulter, Director of Purchasing - City of Aurora, presented and responded to questions regarding this item. Attorney Rita MacNeal Danish of the Law Firm of Taft, Stettinius & Hollister, LLP spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On August 24, 2022 and Reviewed the Following Items: 22-0244 A Resolution authorizing the execution of an encroachment and maintenance agreement with DAC 100 Broadway, LLC related to the DAC Conditional Use Planned Development Alderman Mesiacos indicated that he will not participate in the discussion or vote on this item. (PLACED ON UNFINISHED BUSINESS) 22-0667 A Resolution Authorizing Support and Permission for Inclusion of the Aurora West Access Site in the Fabulous Fox! Water Trail. (PLACED ON CONSENT AGENDA) 22-0676 A Resolution Authorizing the Execution of a License Agreement with Lazaro Rs Corp., Inc., for the use of 40 Fox Valley Trail. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 22-0508 A Resolution Approving a Revision to the Final Plat for Lot 2 of Liberty Street Business Park Subdivision, on vacant land located at the southern end of Wolverine Drive, and establishing Lots 1-21 of Liberty Meadows Subdivision This P&D Resolution was finalized (appealable). PDFNL 22-024 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 6, 2022 22-0509 A Resolution Approving a Final Plan on Lots 1-21 of Liberty Meadows Subdivision, located at the southern end of Wolverine Drive for a Row Dwelling (Party Wall) (1130) Use This P&D Resolution was finalized (appealable). PDFNL 22-025 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On August 25, 2022 and Reviewed the Following Items: 22-0568 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Stanley Consultants, Inc. in the not to exceed amount of $392,257.00, and the appropriation of $400,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Signal - Edgelawn to Highland Project. (PLACED ON CONSENT AGENDA) 22-0569 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $570,513.00, and the appropriation of $600,000.00 of REBUILD Illinois Bond Funds for the New York Street Bridge Project. (PLACED ON CONSENT AGENDA) 22-0584 A Resolution authorizing the execution of a Sales Tax Revenue Sharing Agreement with Napleton Aurora Imports, Inc. for a new Genesis car dealership. Trevor Dick - Director of Development Strategy - City of Aurora, presented regarding this item. Chris Minick - Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) 22-0586 A Resolution to execute a Sales Tax Revenue Sharing Agreement with Napleton Aurora Imports, Inc. to update their current Hyundai dealership. Trevor Dick - Director of Development Strategy - City of Aurora, presented regarding this item. Chris Minick - Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 6, 2022 22-0634 A Resolution to authorize the renovation of existing office space at the Aurora Police Department, and for the purchase and installation of the equipment necessary to accommodate the Critical Incident Intelligence Center. (PLACED ON CONSENT AGENDA) 22-0656 A Resolution authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2023 through December 31, 2023. Elizabeth Coronado, Director of Human Resources - City of Aurora, presented regarding this item. Mike Baker, President of AssuredPartners, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0657 A Resolution establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2023 to December 31, 2023. (PLACED ON CONSENT AGENDA) 22-0659 A Resolution establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2023 through December 31, 2023. (PLACED ON CONSENT AGENDA) 22-0660 A Resolution establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2023 through December 31, 2023. (PLACED ON UNFINISHED BUSINESS) 22-0665 A Resolution authorizing Sun Life Insurance to provide life insurance services for January 1, 2023 through December 31, 2023. (PLACED ON CONSENT AGENDA) 22-0666 A Resolution authorizing an Agreement with Humana to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2023 through December 31, 2023. (PLACED ON CONSENT AGENDA) 22-0674 Presentation on the Availability and Disparity Study performed by Griffin and Strong, PC. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 6, 2022 22-0681 Acceptance of the 2021 Annual Financial Reports for the City, TIF funds, and Single Audit and GATA Reports. Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. (INFORMATION ONLY) 22-0680 Video Gaming Fees (INFORMATION ONLY) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On August 23, 2022 and Reviewed the Following Items: 22-0580 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, the City of Elgin, and Kane County; the participation in the 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) program. (PLACED ON CONSENT AGENDA) 22-0600 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050 N Lombard Rd, Lombard, Illinois for a three-year vehicle rental agreement for the Aurora Police Department. (PLACED ON CONSENT AGENDA) 22-0675 Charitable Solicitation Application for Scouts BSA Troop 81 selling tickets for the annual pancake breakfast fundraiser on September 10, 2022 - October 21, 2022. (INFORMATION ONLY) 22-0677 Charitable Solicitation Application for St. Joseph Knights of Columbus annual Tootsie Roll Drive on September 9, 2022 - September 11, 2022 and September 16, 2022 - September 17, 2022. (INFORMATION ONLY) 22-0678 Charitable Solicitation Application for Knights of Columbus Council 736 Tootsie Roll Drive on September 16, 2022 - September 17, 2022. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 6, 2022 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 22, 2022 and Reviewed the Following Items: 22-0669 A Resolution authorizing the Director of Purchasing to enter into an agreement with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL, 60545 in the amount of $473,775.00 for the 2 S. Broadway Vault Infill project. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 16, 2022 and Reviewed the Following Items: 22-0633 A Resolution approving the appointment of Anu Krishnamurthy, Srivani Vokkarane, Ghousiak Wajid, and Nitin Fuldeore to the Indian American Community Outreach Advisory Board. (PLACED ON CONSENT AGENDA) 22-0645 A Resolution approving the re-appointment of Dr. Timothy Brown and Lily Rocha to the Civilian Review Board. (PLACED ON CONSENT AGENDA) 22-0646 A Resolution approving the appointment of Alicia Mathew to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) 22-0647 A Resolution approving the appointment of Spiro Koliopoulos to the Grand Army of the Republic Memorial Commission (GAR). (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report at this meeting. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 6, 2022 STAFF REPORT 22-0618 An informational report regarding the learning experience of Aurora representatives in Italy through the European Union’s International Urban & Regional Cooperation program. Alex Minnella, Senior Planner - City of Aurora, presented regarding this item. (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn. The motion carried and the meeting adjourned at 6:26 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7