Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 20, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderwoman Scheketa Hart-Burns MINUTES OF THE TUESDAY, SEPTEMBER 06, 2022 COMMITTEE OF THE WHOLE MEETING 22-0722 Approval of the Minutes of the Tuesday, September 6, 2022, Committee of the Whole Meeting. A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following individuals presented comments to the Committee of the Whole: 1. Gil Rios spoke regarding the Hispanic Advisory Board. 2. Matthew Orr spoke regarding the Hispanic Advisory Board. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 20, 2022 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On September 14, 2022 and Reviewed the Following Items: 22-0105 A Resolution authorizing the execution of a pedestrian bridge ownership, operation, and management agreement with Lincoln Prairie Aurora, LLC and Pulte Home Company, LLC related to the Lincoln Prairie Planned Development District (PLACED ON CONSENT AGENDA) 22-0585 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Jericho Circle, in Kane County, Aurora, Illinois (PLACED ON CONSENT AGENDA) 22-0687 An Ordinance Authorizing an Intergovernmental Agreement with the Fox Valley Park District Regarding Land Conveyance (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 22-0217 A Resolution Approving a Final Plan on Lot 4A1 of The Third Resubdivision of Fox Valley East Region I Unit No. 1, located on the north side of the Fox Valley Mall, south of New York Street and west of Route 59 This P&D Resolution was finalized (appealable). PDFNL 22-026 22-0582 A Resolution Approving the Final Plat for Fourteen Forty Nine Senior Estates Subdivision located at 1449 Jericho Circle This P&D Resolution was finalized (appealable). PDFNL 22-027 22-0583 A Resolution Approving a Final Plan for Fourteen Forty Nine Senior Estates Subdivision located at 1449 Jericho Circle This P&D Resolution was finalized (appealable). PDFNL 22-028 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 20, 2022 22-0736 A Resolution approving a Final Plan for the property located at 2655 Orchard-Gateway Rd for a Warehouse, Distribution, and Storage Services (3300) Use This P&D Resolution was finalized (appealable). PDFNL 22-029 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On September 15, 2022 and Reviewed the Following Items: 22-0232 A Resolution Authorizing the Sale of Obsolete and Surplus Property. (PLACED ON CONSENT AGENDA) 22-0567 A Resolution authorizing the execution of labor agreement between the City of Aurora and Local 1514, Council 31, American Federation of State, County, and Municipal Employees, AFL/CIO (AFSCME) from January 1, 2021 to December 31, 2024. (PLACED ON CONSENT AGENDA) 22-0579 A Resolution approval to purchase computer equipment from Dell, Inc., Round Rock, TX in the amount of $200,000 for 2022. (PLACED ON CONSENT AGENDA) 22-0658 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2023 through December 31, 2023. (PLACED ON CONSENT AGENDA) 22-0702 A Resolution Authorizing the Purchase of Replacement Vehicles for the City of Aurora Fleet from National Auto Fleet Group and Rush Truck Center in the amount of $1,665,830.18. (PLACED ON CONSENT AGENDA) 22-0718 A Resolution authorizing the execution of an Inter-Governmental Agreement with the Illinois Department of Transportation to provide traffic signal maintenance and electrical energy responsibilities for the signal at US 30 and Eola Road. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 20, 2022 22-0721 A Resolution authorizing a contract with National Technologies NTI, LLC. (“NTI”) in a total contract amount not to exceed $1,082,114.00, for engineering and installation services related to fiber optic infrastructure at RiverEdge Park and the adjacent pedestrian bridge. Jeff Anderson, Deputy Chief Information Officer - City of Aurora, spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0727 A Resolution authorizing the Mayor to permit city staff to apply for an ITEP grant to extend the Commons Drive Multi-Use Path from Liberty Street to Raintree Road and the New York Street Multi-Use Path from Commons Drive to Station Boulevard, and to reserve local funding share to engineering and construction, if grant is awarded to the City. (PLACED ON CONSENT AGENDA) 22-0728 A Resolution to award a contract to Berger Excavating Contractors in the amount of $9,201,733.50 and to appropriate $5,000,000.00 of MFT Funds for the Public Works Combined Maintenance Facility Mass Grading, Site Development and Salt Storage Dome Project. (PLACED ON CONSENT AGENDA) 22-0749 A Resolution authorizing a contract with Scientel Solutions, LLC. (“Scientel”) in a total contract amount not to exceed $494,227.80, for engineering and installation services related to WiFi and Situational Awareness at RiverEdge Park and the adjacent pedestrian bridge. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On September 13, 2022 and Reviewed the Following Items: 22-0421 A Resolution establishing the maximum number of Class B: Onsite Consumption liquor licenses, (unofficially related to the application from Lady T, Corp. at 1760 N Farnsworth). [Ward 1] (PLACED ON CONSENT AGENDA) 22-0708 A Resolution Authorizing Intergovernmental Agreements with Aurora School Districts for Road Closure. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 20, 2022 22-0734 Charitable Solicitation Application for Kiwanis Club of Aurora P O Box 1551 Aurora, IL 60507 for collections for youth programs on September 6th, 8th, 16th and 17th, 2022. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On September 12, 2022 and Reviewed the Following Items: 22-0671 A Resolution authorizing the Director of Purchasing to enter into an agreement with RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 in an amount not to exceed $2,636,825 to provide Construction Management as Constructor (CMc) services for the Public Works Combined Maintenance Facility Project. (PLACED ON CONSENT AGENDA) 22-0690 A Resolution to award the Mason Avenue, Oliver Avenue, and Sard Avenue Water Main Replacement project located in Ward 4 to Gerardi Sewer & Water Co., 1785 West Armitage Ct., Addison, Illinois 60101 in the bid amount of eight-hundred seventeen thousand twenty-four Dollars and forty Cents ($817,024.40). (PLACED ON CONSENT AGENDA) 22-0691 A Resolution Authorizing the Purchase of Replacement Vehicles for the City of Aurora Fleet from National Auto Fleet Group and Coffman Truck Sales Inc. for $293,547.12. (PLACED ON CONSENT AGENDA) 22-0707 A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $124,332.00 for the Galena Bridge (West Branch Fox River) Repair Project located in Ward 6. (PLACED ON CONSENT AGENDA) 22-0711 A Resolution to award the E. Downer Place Storm Sewer Extension project located in Ward 2 to Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of one hundred sixty-three thousand one hundred twenty dollars and zero cents ($163,120.00). (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 20, 2022 22-0716 A Resolution to award the 2022 Manhole Rehabilitation - Contract A project located within all 10 wards to Archon Construction, 563 S. Route 53, Addison, Illinois 60101 in the bid amount of one hundred thirty-three thousand eight hundred forty-eight dollars and zero cents ($133,848.00). (PLACED ON CONSENT AGENDA) 22-0717 A Resolution to award the Root Street Water Main Replacement project located in Ward 2 to Performance Construction & Engineering, LLC, 217 W. John Street, Plano, Illinois 60545 in the bid amount of four hundred fourteen thousand three hundred fifty-six dollars and zero cents ($414,356.00). (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On September 6, 2022 and Reviewed the Following Items: 22-0688 A Resolution approving the appointment of Ayo Dahunsi to the Innovation and Technology Advisory Commission. (PLACED ON CONSENT AGENDA) 22-0697 A Resolution approving the re-appointment of a Pairlee Hunter and Deborah Gross-Johnson to the African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 22-0698 An Ordinance Amending "Chapter 25, Article XI, Section 265, Definitions" of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 22-0699 A Resolution approving the re-appointment of Jacqueline Gibson to the Aurora Housing Authority Board. (PLACED ON CONSENT AGENDA) 22-0700 A Resolution approving the re-appointment of Sukanya Rangarajan to the Indian American Community Outreach Advisory Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 20, 2022 22-0701 A Resolution approving the re-appointment of Carolina Ocampo, Zayra Chavez, and Laura Ayala to the Hispanic Heritage Advisory Board. Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0704 Discussion of potential changes to Chapter 25, Article XI "Tattoo Establishments" of the Code of Ordinances. Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke and responded to questions regarding this item. (INFORMATION ONLY) MAYOR’S REPORT There was no Mayor's Report at this meeting. ALDERMAN'S CORNER Alderwoman Patty Smith gave a report regarding Ward 8. At the conclusion of Alderwoman Smith's presentation, Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding items discussed in Alderwoman Smith's presentation. CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to adjourn. The motion carried by voice vote and the meeting adjourned at 6:04 p.m. Submitted by: _________________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 20, 2022 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8