Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 04, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Present 11 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 2 - Alderman Ted Mesiacos, and Alderwoman Scheketa Hart-Burns MINUTES OF THE TUESDAY, MARCH 21, 2023 COMMITTEE OF THE WHOLE MEETING 23-0253 Approval of the Minutes of the Tuesday, March 21, 2023 Committee of the Whole Meeting. A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Adam Pauley presented comments regarding the current election. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On March 29, 2023 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 4, 2023 23-0238 An Ordinance Establishing a Conditional Use Planned Development, Approving the Aurora Metal Recycling Plan Description and Amending Chapter 49 of the Code of Ordinances, City of Aurora, by Modifying the Zoning Map Attached Hereto to an Underlying Zoning of M-1, Manufacturing District - Limited, for the Property Located West of Highland Avenue, and South of West New York Street. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On March 30, 2023 and Reviewed the Following Items: 23-0106 A Resolution authorizing the disbursement of American Rescue Plan Act funds in a combined amount not to exceed $500,000 to the APS Training Institute, Inc. and TinkrWorks, Inc. for the provision of science, technology, engineering, arts, and mathematics educational programming to Aurora children. Alderman Jenkins recused himself and left the room during the discussion of this item. Chris Minick, Chief Financial Officer - City of Aurora, responded to a question regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0188 A Resolution Authorizing the Execution of a Contract with SiteMed for Providing On-Site Firefighter Medical Examinations and Other Services through December 31, 2024. Alderman Jenkins returned to Council Chambers for this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On March 28, 2023 and Reviewed the Following Items: 23-0223 An Ordinance authorizing an intergovernmental agreement for participation in the Mutual Aid Box Alarm System. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 4, 2023 23-0231 A Resolution awarding Total Property Management of Monee, IL as the 2023 contractor with a possible two 1-year extensions for Grass and Weeds abatement services within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 27, 2023 and Reviewed the Following Items: 23-0151 A Resolution authorizing the Director of Purchasing to sign the agreement with A. Epstein and Sons International, Inc. (Epstein) for updating City of Aurora's Bicycle and Pedestrian Plan. Jason Bauer, Assistant Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0172 A Resolution authorizing approval to purchase 4 Carryall 502 Turf Utility Vehicles in the amount not to exceed $51,280 for Phillips Park Golf Course. (PLACED ON CONSENT AGENDA) 23-0243 A Resolution authorizing the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in an amount not to exceed $115,000 for additional design services related to the new Public Works Combined Maintenance Facility. (PLACED ON CONSENT AGENDA) 23-0244 A Resolution authorizing the Director of Purchasing to increase the purchase order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 in the amount of $17,714,867.00 for fourteen individually bid construction trade packages as part of the Public Works Combined Maintenance Facility Project. Jason Bauer, Assistant Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 4, 2023 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 21, 2023 and Reviewed the Following Items: 23-0179 A Resolution approving the reappointment of Kader Sakkaria to the Innovation and Technology Advisory Commission. (PLACED ON CONSENT AGENDA) 23-0183 A Resolution authorizing the reappointment of Rene Craig to the Bicycle, Pedestrian and Transit Advisory Board. (PLACED ON CONSENT AGENDA) 23-0184 A Resolution approving the reappointments of Adam Marshall and Mike Kluber to the Electrical Commission. (PLACED ON CONSENT AGENDA) 23-0185 A Resolution approving the reappointment of Steve Vervive and Mike Kluber to the Building Code Board of Appeals; as well as the reappointment of Lori Chandler, Kelly Schomer, and Terry Bohr to the Fire Code Board of Appeals. (PLACED ON CONSENT AGENDA) 23-0187 A Resolution approving the reappointment of Timothy Oelker to the Civil Service Commission. (PLACED ON CONSENT AGENDA) 23-0235 A Resolution approving the re-appointment of Darrin Johnson to the Aurora Education Commission. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report at this meeting. STAFF REPORT 22-1074 Aurora STEAM Academy Impact & Outcomes | Staff Report 2022. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 4, 2023 CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:27 p.m. Submitted by: ____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5