Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 02, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to allow Alderwoman Hart-Burns and Alderman Llamas to participate in this meeting via Zoom teleconference pursuant to section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote and Alderwoman Hart-Burns and Alderman Llamas participated remotely in this meeting. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, APRIL 18, 2023 COMMITTEE OF THE WHOLE MEETING 23-0324 Approval of the Minutes of the Tuesday, April 18, 2023 Committee of the Whole Meeting. A motion was made by Alderman Jenkins and seconded by Alderman Franco to approve the minutes. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 2, 2023 MAYOR’S REPORT Mayor Irvin presented a Proclamation for Professional Municipal Clerk's Week 2023 to City of Aurora City Clerk Jennifer Stallings and Deputy City Clerk Socorro Flores. Mayor Irvin presented a Proclamation to the Rotary Club of Aurora for the 100th Anniversary of the Aurora Noon Rotary. Mayor Irvin presented the Mayor's Award of Excellence to Eric Schoeny and wished him well on his retirement. Mayor Irvin congratulated Mike Houston on his promotion to Supervisor of Water Production and congratulated City staff members, Mike Nelson and Viviana Ramirez, on their recent promotions. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Mr. Rich Knitter presented comments regarding the site on the south side of Wolf's Crossing. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 26, 2023 and Reviewed the Following Items: 23-0214 A Resolution Approving the Final Plat for Pacifica Riverview Subdivision on property located at 309 N. River Street and 201 N. River Street (PLACED ON CONSENT AGENDA) 23-0215 A Resolution Approving a Final Plan on Lot 1 of Pacifica Riverview Subdivision with certain modifications to building code amendments located at 309 N. River Street and 201 N. River Street (PLACED ON CONSENT AGENDA) 23-0248 An Ordinance Annexing Property located at 1299 Mitchell Road to the City of Aurora, Illinois 60505 (PLACED ON CONSENT AGENDA) 23-0249 An Ordinance Establishing a Conditional Use Planned Development, Approving the W.E. Mundy Landscaping Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, Illinois by modifying the zoning map attached thereto to an underlying zoning of B-3 Business and Wholesale District for the property located at 1299 Mitchell Road (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 2, 2023 23-0325 A Resolution Accepting the Dedication of Right-of-Way for Duke Parkway, Located at 2810 Duke Parkway. (PLACED ON CONSENT AGENDA) 23-0326 An Ordinance Vacating a Portion of Dedicated Public Right-of-Way for Duke Parkway, on the Property Located at 2810 Duke Parkway, in DuPage County, Aurora, Illinois, 60502. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0197 A Resolution Approving a Final Plan on Lot 2A, Butterfield East, Unit 1 Resubdivision, Located at 2810 Duke Parkway, for a Business and Professional, Office (2400) Use and a Warehouse, Distribution and Storage Services. This P&D Resolution was finalized (appealable). PDFNL23-012 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 27, 2023 and Reviewed the Following Items: 23-0329 An Ordinance providing for the issuance of not to exceed $35,000,000 General Obligation Bonds, Series 2023A, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, for the purpose of financing capital improvements in and for said City, providing for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds, and authorizing the proposed sale of said bonds to the purchaser thereof. Chris Minick, Chief Financial Officer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 23-0345 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 (Amendment #1 For The 2023 Fiscal Year). Stacey Peterson, Director of Financial Operations - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 2, 2023 23-0207 A Resolution Approving a Development Agreement By and Among the City of Aurora, Atlanta Land L.K.E. LLC, and US Foods, Inc. for the development of property located at 2810 Duke Parkway, Aurora, Illinois, 60502. (PLACED ON CONSENT AGENDA) 23-0279 A Resolution to purchase three (3) E-ONE 1500 gallon per minute fire engines from Fire Service Inc. of St John Indiana for $2,965,947.00. (PLACED ON CONSENT AGENDA) 23-0296 A Resolution to award $265,666.00 of funds approved through 2023 Fiber CIP resolution R23-069 to NTI National Technologies, Downers Grove, IL, to provide fiber infrastructure the Fox Valley Habitat for Humanity Habitat Green Freedom and 1449 Senior Estates Subdivisions. (PLACED ON CONSENT AGENDA) 23-0328 A Resolution to accept On-The-Go as the contractor for the City of Aurora Ride Solution for Seniors transportation program pilot which provides supplemental transportation services (in partnership with identified community organizations) for eligible seniors and individuals living with disabilities within the City of Aurora in the amount of $125,050.00. Katrina Boatright, Senior Services and Disability Coordinator - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-0330 A Resolution increasing the purchasing authority conferred to the Chief Financial Officer by resolution R20-249 to purchase an additional eighteen (18) body-worn cameras and related software and equipment for the Aurora Police Department by $151,372.52. (PLACED ON CONSENT AGENDA) 23-0343 A Resolution Approving a $1,500,000 Loan to Fox Valley Developers and Amending Certain Provisions of the Original Redevelopment Agreement (RDA) (R19-382, November 12, 2019) relating to the City’s share of TIF #14, (O20-071, October 13, 2020). Alderman Woerman and Alderman Mesiacos recused themselves from discussion and vote on this item and left City Council chambers. David Dibo, Director of Economic Development - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 2, 2023 23-0342 A Resolution Approving and Authorizing the Disbursement of the Finish Line and Re-start Grants. Elle Withall, Planner - City of Aurora, presented regarding this item. Alderman Woerman, Alderman Mesiacos, Alderman Jenkins and Mayor Irvin recused themselves from presentation, discussion and vote on this item and left City Council chambers during the presentation, discussion and vote on this item. Mayor Irvin excused himself from the remainder of the meeting and Alderman Franco served as Mayor Pro Tem in Mayor Irvin's absence. (PLACED ON UNFINISHED BUSINESS) 23-0331 Introduce Announcement of the Availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the Proposed Cross Street TIF District. (INFORMATION ONLY) 23-0333 Public hearing regarding the creation of the proposed River Vine TIF District. (INFORMATION ONLY) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 25, 2023 and Reviewed the Following items: 23-0067 A Resolution authorizing the Director of Purchasing to enter into an agreement with M/M Peters Construction, Inc., Aurora, IL in the amount of $73,032.31 for the replacement of concrete at Aurora Fire Department Station 8 apron. (PLACED ON CONSENT AGENDA) 23-0269 A Resolution authorizing the acceptance of the bid proposal from Beary Landscape Management for mowing and landscaping maintenance of various Aurora Fire Department stations with the option for two(2) one year extensions. (PLACED ON CONSENT AGENDA) 23-0323 A Resolution to approve an intergovernmental agreement with Waubonsee Community College for the City of Aurora's Youth Services Subdivision. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 2, 2023 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 24, 2023 and Reviewed the Following Items: 23-0287 A Resolution authorizing the purchase of valve actuators from Dorner Company Inc. for the Water Production Division in the not-to-exceed amount of $105,902. (PLACED ON CONSENT AGENDA) 23-0295 A Resolution authorizing the acceptance of the bid proposal from Beary Landscape Management, for mowing and landscaping maintenance of various City Parks and sites for a one(1) year term with the option of two(2), one (1) year extensions. (PLACED ON CONSENT AGENDA) 23-0300 A Resolution for the Acceptance of Bid Pricing from Contractors for Streets Center Island Landscape Maintenance for a One-Year Contract with Three (3) Optional One-Year Extensions upon mutual consent. (PLACED ON CONSENT AGENDA) 23-0305 A Resolution to award the Lincoln Ave and Center Ave Sewer Separation project located in Ward 4 to Stokes Excavating, Inc. in the bid amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00). (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On April 18, 2023 and Reviewed the Following Items: 23-0284 An Ordinance amending Chapter 2 of the Code of Ordinances pertaining to the City's Officers and Departments. (PLACED ON CONSENT AGENDA) 23-0301 A Resolution approving the appointment of Dr. Brian Knetl to the Aurora Education Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 2, 2023 NEW BUSINESS 23-0322 A Resolution authorizing and directing the filing of a written protest to Will County with respects to the Map Amendment Petition rezoning the property from R-1 Single Family Residential to I-1 Limited Industrial or any other similar zoning relief filed by Sergiu Tugutchi on vacant property along Wolf's Crossing Road, east of Soccer Drive, in Wheatland Township Ed Sieben, Zoning and Planning Director - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0334 A Resolution authorizing and directing the filing of a written protest to Will County with respect to the Special Use Petition filed by Cool Fox, LLC, for a Truck Terminal located at 10205 and 10155 Mandel Street in Wheatland Township Ed Sieben, Zoning and Planning Director - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0350 A Resolution adopting the Civility Pledge proposed by the Illinois Municipal League. (PLACED ON CONSENT AGENDA) 23-0352 A Resolution approving the appointment of Michael Houston as Superintendent of Water and Sewer Maintenance. (PLACED ON CONSENT AGENDA) 23-0353 A Resolution approving the appointment of Guadalupe Gonzalez III as Superintendent of Facilities Maintenance. (PLACED ON CONSENT AGENDA) CLOSED SESSION There was no need for a Closed Session during this meeting. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final May 2, 2023 ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 6:43 p.m. Submitted by: ____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8