Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 06, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Pro Tem Saville called the meeting to order at 5:04 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, and Alderman Ron Woerman Absent 1 - Mayor Richard Irvin MINUTES OF THE TUESDAY, MAY 16, 2023 COMMITTEE OF THE WHOLE MEETING 23-0406 Approval of the Minutes of the Tuesday, May 16, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve this item. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules for Public Comment and the following individuals commented to the Committee of the Whole: Adam Pauley spoke regarding Pride Month. Mercy Galicia spoke regarding the Illinois Tejano Organization. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 6, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On May 24, 2023 and Reviewed the Following Items: 23-0307 A Resolution Approving the Final Plat for Associated Bank Subdivision, Located at 301 West Galena Boulevard. (PLACED ON CONSENT AGENDA) 23-0309 An Ordinance Vacating a Portion of Dedicated Public Right-of-Way for an Alley, on the Property Located at 301 West Galena Boulevard, in Kane County, Aurora, Illinois 60506. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0379 A Resolution Approving a Final Plan Revision on Lot 108 of Butterfield, Phase II, Unit 1-C, for a Business and Professional, Office (2400) Use and a Warehouse, Distribution and Storage Services (3300) Use. This P&D Resolution was finalized. PDFNL23-013 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On May 25, 2023 and Reviewed the Following Items: 23-0048 A Resolution authorizing a five-year renewal of software products from CentralSquare Technologies, LLC, for a total award of $2,038,298.52. (PLACED ON CONSENT AGENDA) 23-0176 A Resolution authorizing the Director of Purchasing to enter into a 38-month agreement with 5 optional 1-year renewals for golf course management software from GolfNow, LLC of Orlando, FL for a maximum exchange of three tee times per day. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 6, 2023 23-0358 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Crawford, Murphy & Tilly, Inc. in the not to exceed amount of $412,745.00, and the appropriation of $430,000.00 of REBUILD Illinois Bond Funds for the Sullivan Road - Edgelawn Dr to Golden Oaks Pkwy Project. (PLACED ON CONSENT AGENDA) 23-0380 A Resolution approving the purchase of bulk rock salt in the amount of $78.31 per ton from Compass Minerals America Inc. Overland Park, KS, for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2023-2024 winter season. (PLACED ON CONSENT AGENDA) 23-0418 An Ordinance calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora Cross Street Tax Increment Financing District. (PLACED ON CONSENT AGENDA) A motion was made by Alderman Laesch to move the Joint Review Board Meeting from 9:00 a.m. to 5:00 p.m. on Friday, July 7th. The motion failed for lack of a second. 23-0424 An Ordinance amending ordinance No. 023-017 calling for a public hearing and a Joint Review Board meeting to consider the designation of a redevelopment project area and the approval of a Redevelopment Plan and Project for the City of Aurora River Vine Tax Increment Financing District to reschedule the public hearing date. Trevor Dick, Director of Development Strategy - City of Aurora, responded to questions regarding this item. David Dibo, Director of Economic Development - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) Alderman Llamas raised a Point of Order during questioning of staff indicating that the questioning was outside of the agenda topic. Alderwoman Smith subsequently renewed Alderman Llamas' Point of Order and asked that the discussion be limited to the topic of the public hearing. Mayor Pro Tem ruled on the Point of Order that the meeting should proceed and the line of questioning stopped. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 6, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On May 23, 2023 and Reviewed the Following Items: 23-0384 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Taqueria Muniz & Restaurant, LLC d/b/a Taqueria Muniz & Restaurant at 518 S Lake St.). [Ward 4] (PLACED ON CONSENT AGENDA) 23-0395 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Paulie's Pub & Grille, LLC at 444 N Eola Rd.). [Ward 7] (PLACED ON CONSENT AGENDA) 23-0398 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from J&C Tutti Frutti, Inc. d/b/a Sushi Plus at 4302 E New York St #124). [Ward 10] (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On May 22, 2023 and Reviewed the Following Items: 23-0391 A Resolution authorizing the Director of Purchasing to execute a contract with Duke's Root Control, Inc., Elgin, IL in the amount of $96,000.00 for sanitary sewer smoke testing in Wards 2, 3 and 4. (PLACED ON CONSENT AGENDA) 23-0394 A Resolution authorizing the Director of Purchasing to execute a contract with MBE Fence, Warrenville, IL in the amount of $257,700 to install new fencing at RiverEdge Park in Ward 1. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 6, 2023 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On May 16, 2023 and Reviewed the Following Items: 23-0356 A Resolution approving the appointment of Denise Zartmann to the city's Advisory Commission for Disabilities. (PLACED ON CONSENT AGENDA) 23-0387 Overview of upcoming proposed license-based ordinance amendments. (INFORMATION ONLY) NEW BUSINESS 23-0446 A Resolution approving the appointment of Michael Nelson as Director of Community Events. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report at this meeting. ALDERMAN'S CORNER Alderman Donnell presented a report on Ward 4. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn. The motion carried by voice vote and the meeting adjourned at 5:39 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 6, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6