Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 11, 2023 5:00 PM ** Please note: This meeting was rescheduled from July 4, 2023 to July 11, 2023. ** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JUNE 20, 2023 COMMITTEE OF THE WHOLE MEETING 23-0494 Approval of the Minutes of the Tuesday, June 20, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following presented comment to the Committee of the Whole: Sandi Schmitt spoke regarding items 23-0491 and 23-0465. Adam Pauley spoke regarding item 23-0465. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 11, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On June 28, 2023 and Reviewed the Following Items: 23-0171 An Ordinance Amending Chapter 49 of the Code of Ordinance, City of Aurora, by Modifying the Zoning Map Attached thereto to Rezone Property located near the Northeast Corner of North Farnsworth Avenue and Mountain Street from R-1, One Family Dwelling District, to M-1, Manufacturing District - Limited. Ed Sieben, Director of Zoning and Planning - City of Aurora, responded to questions regarding this item. Petitioner, Mr. Hernandez, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0491 A Resolution Authorizing the Execution of an Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District describing the cost sharing of the W. Illinois Ave to Orchard Ave water main improvements project and city water main easement required for the proposed location of the water main. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0465 A Resolution Approving a Revision to the Final Plat for Lot 1 of West Reimers Subdivision, Located at 55 South Constitution Drive, and Establishing Lindsay Window & Door Subdivision This P&D Resolution was finalized (appealable). PDFNL 23-014. REPORT OF THE FINANCE COMMITTEE The Finance Committee met on June 29, 2023 and did not have a quorum. Items scheduled for this meeting appear under "New Business" of this agenda. (Items #23-0467, 23-0469, 23-0471 & 23-0503) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 11, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On June 27, 2023 and Reviewed the Following Items: 23-0488 A Resolution Repealing R01-173, Authorizing the Execution of an Emergency Warning Siren Activation Agreement between the City and the Village of Montgomery. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On June 26, 2023 and Reviewed the Following Items: 23-0461 A Resolution accept a bid proposal from Interiors for Business, Inc. of Batavia, Illinois, through a Sourcewell Cooperative Agreement Contract #121919-STI in the amount of $87,675.23. (PLACED ON CONSENT AGENDA) 23-0462 A Resolution authorizing Crawford, Murphy & Tilly to provide professional engineering services to the Water Production Division for a new water well construction project, in an amount not-to-exceed of $283,000. (PLACED ON CONSENT AGENDA) 23-0484 A Resolution to award the Illinois Ave. to Orchard Ave. Water Main Improvements project located in Ward 6 to Stokes Excavating Inc. in the bid amount of four hundred two thousand eight hundred sixty-one Dollars and zero Cents ($402,861.00). (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for June 20, 2023 was cancelled. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 11, 2023 NEW BUSINESS 23-0467 A Resolution authorizing the extension of project completion for 514 Claim Street. Ruthy Harris, Property Standards Manager - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-0469 A Resolution amending the original contract with ESi Acquisition, Inc., of Atlanta, GA, for a three-year agreement for Emergency Management software services in the amount of $73,684.34. Natalie Wiza, EMA Coordinator - City of Aurora, presented regarding this item. Colin Pradel, EMA Specialist - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-0471 A Resolution Authorizing the Sale of Obsolete and Surplus Property. Derrick Winston, Director of Public Facilities - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-0503 A Resolution Authorizing a Redevelopment Agreement with a New Italian Restaurant at 31-33 West New York Street known as Amore Mio. The following people presented regarding this item: David Dibo, Director of Economic Development - City of Aurora. Trevor Dick, Director of Development Strategy - City of Aurora. Roberto Avila and Erika Villanueva of Amore Mio. Chris Minick, Chief Financial Officer - City of Aurora. John Curley, Chief Development Services Officer - City of Aurora. (PLACED ON UNFINISHED BUSINESS) 23-0502 A Resolution approving the appointment of Martha Paschke as Director of Innovation and Strategy. (PLACED ON CONSENT AGENDA) 23-0525 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Worker's Compensation Claim #188839814. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 11, 2023 23-0526 A Resolution approving the appointment of Joshua Ream as Director of Development Services. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin asked for a moment of silence in memory of long-time City of Aurora staff member, Chris DeBolt who passed on Monday, July 10, 2023. Chris worked for the City of Aurora for the last 24 years and served most recently as the Central Services Supervisor. Mayor Irvin announced that the application and interview process for the Ward 7 Alderperson will be announced soon. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Garza and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:37 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 11, 2023 **A City Council Meeting will be held immediately following upon the adjournment of this 5:00 PM Committee of the Whole Meeting** City of Aurora Page 6