Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 18, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JULY 11, 2023 COMMITTEE OF THE WHOLE MEETING 23-0540 Approval of the Minutes of the Tuesday, July 11, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comment to the Committee of the Whole: 1. Nate Pichler spoke regarding HelloFresh/Factor 75. 2. Maria Manzo spoke in support of La Quinta de Los Reyes and item 23-0533. 3. Oscar Fragoso spoke in support of La Quinta de Los Reyes and item 23-0533. 4. Sandra Orozco spoke regarding HelloFresh/Factor 75. 5. Brian Pool spoke in support of La Quinta de Los Reyes and item 23-0533. 6. David Cannon spoke regarding HelloFresh/Factor 75. 7. Bob Meeker spoke regarding HelloFresh/Factor 75. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 18, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Meeting Scheduled for July 12, 2023 was cancelled. REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on July 13, 2023 and Reviewed the Following Items: 23-0486 A Resolution Authorizing Execution of a First Amended Agreement for Provision of Services at the City of Aurora’s Financial Empowerment Center with The Neighbor Project (TNP). (PLACED ON CONSENT AGENDA) 23-0519 A Resolution authorizing the city to accept a grant award of $192,779 from the State of Illinois Department of Commerce and Economic Opportunity with the city to contribute $192,779 in matching funds to host "Luminosity," a month-long celebration of light to be held from September 6, 2024, through October 5, 2024. Jennifer Byrne, Director of Public Art - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0529 A Resolution authorizing the renewal of the Line of Credit (LOC) in the amount of $10 million with Old Second National Bank for a one-year term expiring on June 30, 2024. Chris Minick, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0533 A Resolution authorizing the execution of a redevelopment agreement providing for a forgivable and a non-forgivable loan to Lazaro Rs Corp, Inc., operating under the assumed business name of La Quinta De Los Reyes. Dave Dibo, Director of Economic Development - City of Aurora, presented regarding this item. Claudia Urrutia, Owner of La Quinta de Los Reyes, spoke in support of this item. John Curley, Chief Development Services Officer, presented regarding this item. Lane Allen, Architect from Allen + Pepa Architects Aurora Studio, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 18, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On July 11, 2023 and Reviewed the Following Items: 23-0507 A Resolution approve the purchase of 12 United Shield Brand Ballistic Shields and accessories from MES/Lawmen Supply of Deer Creek, Illinois in the amount of $73,606.15. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On July 10, 2023 and Reviewed the Following Items: 23-0510 A Resolution to award the Root Street Water Main Replacement project located in Ward 1 to Stokes Excavating Inc. in the bid amount of four hundred fifty-five thousand five hundred sixty Dollars and zero Cents ($455,560.00). (PLACED ON CONSENT AGENDA) 23-0513 A Resolution to award the Mountain St, McClure Rd, and Austin Av Water Main Replacement project located in Ward 1 to Gerardi Sewer & Water Co. in the bid amount of nine hundred seventy-eight thousand one hundred seventy three Dollars and zero Cents ($978,173.00). (PLACED ON CONSENT AGENDA) 23-0514 A Resolution to award the Lake Street Crossing Water Main Replacement project located in Ward 4 to Stokes Excavating Inc. in the bid amount of one hundred eleven thousand five hundred ninety one Dollars and zero Cents ($111,591.00). (PLACED ON CONSENT AGENDA) 23-0522 A Resolution requesting ratification for emergency replacement of a video management server from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, in the amount of $75,304.82. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 18, 2023 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for July 11, 2023 was cancelled. NEW BUSINESS 23-0544 An Ordinance ratifying all actions taken by the Committee of the Whole and the City Council during their meetings of July 11, 2023. Deb Lang, Assistant Corporation Counsel - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0548 A Resolution Granting the Advice and Consent of the City Council to the Mayor's Designation of Chairperson of the Public Health, Safety and Transportation Committee. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report at this meeting. ALDERMAN'S CORNER Alderman Franco presented an update regarding Ward 6. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 6:22 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 18, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5