Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 05, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 15, 2023 COMMITTEE OF THE WHOLE MEETING 23-0680 Approval of the Minutes of the Tuesday, August 15, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The minutes were approved and filed as presented. MAYOR’S REPORT Mayor Irvin presented a Proclamation naming September 2023 National Suicide Prevention Awareness Month in Aurora. Mr. Martin Luna of Simply Destinee accepted the Proclamation. Faith Nyong, DNP, RN - Faith Community Nurse, Ascension Mercy, presented, "Addressing Declining Life Expectancy Among Africa Americans: What Can We Do About It?", specifically regarding the health of the African American population in Aurora. Mayor Irvin presented The Mayor's Award of Excellence to Faith Nyong. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 5, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On August 23, 2023 and Reviewed the Following Items: 23-0636 An Ordinance Establishing a Conditional Use Planned Development, Approving the 110 Cross Street Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of DF Downtown Fringe District for the property located at 110 Cross Street and 213 S. River Street Jill Morgan, Planner - City of Aurora, spoke regarding this item. Representatives of JH Real Estate Partners responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0637 A Resolution Approving a Final Plan for property located at 110 Cross Street for a Restaurant/Food and Beverage Services (2500) Use and Multi-Family Dwelling (1140) Use (PLACED ON UNFINISHED BUSINESS) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On August 24, 2023 and Reviewed the Following Items: 23-0605 A Resolution authorizing an Agreement with Humana to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2024 through December 31, 2025. Alisia Lewis, Chief Human Resources Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0606 A Resolution establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2024 through December 31, 2024. (PLACED ON CONSENT AGENDA) 23-0607 A Resolution establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2024 through December 31, 2024. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 5, 2023 23-0608 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2024 through December 31, 2024. (PLACED ON CONSENT AGENDA) 23-0616 A Resolution authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2024 through December 31, 2024. (PLACED ON CONSENT AGENDA) 23-0623 A Resolution establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2024 to December 31, 2024. (PLACED ON CONSENT AGENDA) 23-0630 An Ordinance authorizing the purchase of 3.16 ac property located at 7S330 Eola Road to facilitate the construction of a new Fire Station #9. Alex Minnella, Senior Planner - City of Aurora, spoke regarding this item. Deputy Fire Chief Dan Osman - City of Aurora, spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0635 A Resolution to approve Change Order #1 with Geneva Construction Co. in the amount of $160,000.00 for the Spruce Street Watermain Repair and additional City-Wide Resurfacing Project costs. (PLACED ON CONSENT AGENDA) 23-0647 A Resolution authorizing the Chief Financial Officer to enter into an amended contract not to exceed the amount of $6,246,715.00 with Axon Enterprises, Inc for the continued support of body-worn and in-squad cameras, TASERS, and an associated suite of related services provided by Axon Enterprises for the Aurora Police Department. Lieutenant Brian Handell - Aurora Police Department, responded to questions regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 5, 2023 23-0651 A Resolution authorizing the Director of Purchasing to execute a contract with Tatisco, Inc., Yorkville, IL in the amount of $219,179.90, for the installation of new River Railing near the west Benton Street Bridge and replacement of deteriorated railing near the Tivoli Plaza. (PLACED ON CONSENT AGENDA) 23-0655 A Resolution increasing the authorized amount due to the Illinois Department of Transportation for the City's share of the IL Route 34 Grade Crossing Structure over the CN RR project to $320,509.59. (PLACED ON CONSENT AGENDA) 23-0681 An Ordinance Designating the River Vine Tax Increment Financing District Redevelopment Project Area. (PLACED ON UNFINISHED BUSINESS) 23-0682 An Ordinance Approving the City of Aurora River Vine Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. (PLACED ON UNFINISHED BUSINESS) 23-0683 An Ordinance adopting Tax Increment Financing for the City of Aurora River Vine Tax Increment Financing District. (PLACED ON UNFINISHED BUSINESS) 23-0684 An Ordinance Designating the City of Aurora Cross Street Tax Increment Financing District Redevelopment Project Area. (PLACED ON UNFINISHED BUSINESS) 23-0685 An Ordinance Approving the City of Aurora Cross Street Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. (PLACED ON UNFINISHED BUSINESS) 23-0686 An Ordinance Adopting Tax Increment Financing For The City Of Aurora Cross Street Tax Increment Financing District. (PLACED ON UNFINISHED BUSINESS) 23-0687 A Resolution ratifying the Purchase of Upgraded SCADA System Software for the Water Production Division. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 5, 2023 23-0693 A Resolution authorizing Sun Life Insurance to provide life insurance services for January 1, 2024 through December 31, 2025. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On August 22, 2023 and Reviewed the Following Items: 23-0260 A Resolution authorizing the Director of Purchasing to enter into an agreement to replace the Central Fire Station, bay floor Heaters with Artlip and Sons, Inc in the amount of $79,819.00. (PLACED ON CONSENT AGENDA) 23-0584 A Resolution to purchase ten (10) Self Contained Breathing Apparatus from Municipal Emergency Services for $100,080.00. (PLACED ON CONSENT AGENDA) 23-0649 Charitable Solicitation Application for the Knights of Columbus Council 736 Tootsie Roll Drive on September 15 thru September 17, 2023. (INFORMATION ONLY) 23-0650 Charitable Solicitation Application for the Scouts BSA Troop 81 Annual Pancake Breakfast Fundraiser to be held at Metea Valley High School on October 28, 2023. (INFORMATION ONLY) 23-0674 Charitable Solicitation Application for the St. Joseph Knights of Columbus Tootsie Roll Drive on September 1 thru September 23, 2023. (INFORMATION ONLY) 23-0688 Charitable Solicitation Application for Girl Scouts of Northern IL Fall Product Program selling nuts, candies and magazines on September 21 thru October 22, 2023. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 5, 2023 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 21, 2023 and Reviewed the Following Items: 23-0639 A Resolution authorizing the Director of Purchasing to enter into a professional services agreement with Olea Networks, Inc. DBA Olea Edge Analytics, Bee Cave, TX for large water meter sensor and analytical services in the amount of $285,300. (PLACED ON CONSENT AGENDA) 23-0642 A Resolution Authorizing a Contract with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 in the amount of eight hundred fifty-eight thousand, eight hundred seventy-eight dollars and zero cents ($858,878.00) for the East Park Ave & South Ave Sewer Separation & Water Main Replacement project located in Wards 3 & 4. (PLACED ON CONSENT AGENDA) 23-0675 A Resolution authorizing the Director of Purchasing to accept per ton dump fees from Rochelle Landfill for the disposal of non-special and special excavated spoils. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 15, 2023 and Reviewed the Following Items: 23-0597 An Ordinance amending Sections 2-184 and 2-185 of the Code of Ordinances Pertaining to Outside Occupations and the Disclosure of Economic Interests and Campaign Contributions. (INFORMATION ONLY) 23-0618 A Resolution authorizing the Ward 1 Business Grant Program 50/50 match up to $5,000.00 per project per year for any qualifying businesses for the purpose of upgrading or improving the exterior of their property. (PLACED ON CONSENT AGENDA) 23-0634 An Ordinance Amending "Chapter 25, Article XI, Sec. 25-266" of the Code of Ordinances. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 5, 2023 23-0638 A Resolution approving the appointment of Sumera Galvez to the Human Relations Commission. (PLACED ON CONSENT AGENDA) 23-0640 A Resolution approving the appointment of David Pedersen to the Bicycle, Pedestrian, & Transit Advisory Board. (PLACED ON CONSENT AGENDA) 23-0641 A Resolution approving the appointments of Adwik Panda and Sai Sravya Yetukuri to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) STAFF REPORT 23-0714 Update from Development Services on the 2023 Sunset Deadline for Licensed Lodging Houses. John Curley, Chief Development Services Officer - City of Aurora, presented and responded to questions regarding this item. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Llamas to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:17 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk **Special City Council Meeting to be held immediately upon the adjournment of the 5:00 PM Committee of the Whole Meeting** City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 5, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8