Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 07, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:06 p.m. and the roll was called. Present 12 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Emmanuel Llamas MINUTES OF THE TUESDAY, APRIL 16, 2024 COMMITTEE OF THE WHOLE MEETING 24-0302 Approval of the Minutes of the Tuesday, April 16, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 7, 2024 MAYOR’S REPORT Local educators were recognized for Teacher Appreciation Day, specifically: Dr. Jeff Craig - West Aurora District 129 Superintendent Annette McMahon - Kane County Administrator of the Year, Oak Park Elementary School Principal Cynthia Martinez - Kane County Teacher of the Year, Fred Rodgers Magnet Academy Dr. Rachael Mahmood - Illinois State Board of Education Teacher of the Year, Georgetown Elementary School City of Aurora staff, representatives from local businesses, and community members were presented the Mayor's Award of Excellence and a Mayoral Proclamation in recognition of Asian American Native Hawaiian and Pacific Islander Heritage Month (AANHPI). The Mayor's Award of Excellence and a Mayoral Proclamation were presented to members of local NAMI (National Alliance on Mental Illness) organizations and a representative from Ellie Mental Health of Aurora in honor of Mental Health Awareness Month. The Mayor's Award of Excellence was presented to City of Aurora staff member Brian Moreno for his actions in performing CPR on a person in medical crisis and saving that person's life while at a local community meeting. Clayton Muhammad explained the functions performed by the Community Engagement Division of the Mayor's Office of Community Affairs. Lutheran Family Services Bright Families Initiative was recognized for their partnership with the City of Aurora. The Memorial Day Parade will be held on Monday, May 27, 2024 and WWII Navy Veteran Dick Miller was announced as the Grand Marshall of the 2024 Memorial Day Parade. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following individuals presented comments to the Committee of the Whole: 1. Manmeet Singh Ahluwalia. 2. Adam Pauley 3. Joshua Feinberg City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 7, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 24, 2024 and Reviewed the Following Items: 24-0095 An Ordinance Establishing a Conditional Use Planned Development and Approving the Fazal Plan Description for the Property Located at 1125 Aurora Avenue. Ed Sieben, Zoning and Planning Director- City of Aurora responded to questions. Applicants were present to respond to questions regarding this and related items. (PLACED ON CONSENT AGENDA) 24-0096 A Resolution Approving the Final Plat for Fazal Subdivision, Located at 1125 Aurora Avenue. (PLACED ON CONSENT AGENDA) 24-0097 A Resolution Approving a Final Plan for the Fazal Subdivision, Located at 1125 Aurora Avenue for a Retail Sales or Service (2100) Use, Restaurant with a Drive-through Facility (2530) Use, and a Gasoline Station (2831) Use (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolutions 24-0219 A Resolution Approving the Final Plat for Lincoln Crossing South Subdivision, Phase 1A on vacant land located at southeast corner of Eola Road and Del Webb Boulevard This P&D Resolution was presented for information only. PDFNL24-004 24-0220 A Resolution Approving the Final Plat for Lincoln Crossing South Subdivision, Phase 1B on vacant land located at southeast corner of Eola Road and Del Webb Boulevard This P&D Resolution was presented for information only. PDFNL24-005 24-0224 A Resolution Approving a Final Plan for Lincoln Crossing South Subdivision located at southeast corner of Eola Road and Del Webb Boulevard This P&D Resolution was presented for information only. PDFNL24-006 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 7, 2024 24-0279 A Resolution Approving the Final Plat for Wheatland Crossing Subdivision Phase I, on vacant land located at the southeast corner of Ogden Avenue and Farnsworth This P&D Resolution was presented for information only. PDFNL24-007 24-0280 A Resolution Approving a Final Plan on Wheatland Crossing Subdivision Phase I, located at the southeast corner of Ogden Avenue and Farnsworth Avenue, for a One Family Dwelling (1110), ROW Dwelling (Party Wall) (1130) Use, and future commercial use This P&D Resolution was presented for information only. PDFNL24-008 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 25, 2024 and Reviewed the Following Items: 23-0959 A Resolution authorizing the City to accept a grant award of $258,461.25 from the Illinois State Police for reimbursement of Next Generation 911 (NG911) improvements completed. (PLACED ON CONSENT AGENDA) 24-0278 A Resolution authorizing the increase of $23,421 to the purchase price for the 2024 E-ONE cyclone Custom HR 100 Aerial Truck for a total of $1,323,686. (PLACED ON CONSENT AGENDA) 24-0306 A Resolution authorizing a change order to the contract awarded to Ultimate Kronos Group (UKG) for a combined Scheduling, Time and Attendance solution in the amount of $48,600. (PLACED ON CONSENT AGENDA) 24-0307 A Resolution to award $243,686.00 to NTI National Technologies (NTI), Downers Grove, IL, to provide an alternate fiber infrastructure route to the Fox Valley Habitat for Humanity Habitat Green Freedom Subdivision. Mike Pegues, Chief Information Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) The Finance Committee also discussed items 24-0318, 24-0319, 24-0320 and 24-0228 (Walked On item), all of which are under the "New Business" section of this agenda. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 7, 2024 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 23, 2024 and Reviewed the Following Items: 24-0248 A Resolution establishing the maximum number of Class A: Package Sales/Gas Station Beer & Wine Only liquor licenses (unofficially related to the application from DAMJ TEAM, Inc. d/b/a 7-Eleven #32202G at 1202 N Eola Rd, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 24-0258 A Resolution approving estimated payments in the amount of $122,000.00 to Macon County Law Enforcement in partnership with Richland Community College for police recruit training, lodging, and meals in 2024. (PLACED ON CONSENT AGENDA) 24-0273 A Resolution awarding West Hauling Landscaping, and Tavarez and Sons Lawn Care, IL as the 2024 contractors with a possible 2-year extension for Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 22, 2024 and Reviewed the Following Items: 24-0197 A Resolution authorizing the Director of Purchasing to enter into an agreement with Crowne Industries, LTD, 651 S. Sutton Rd., Suite #214, Streamwood, IL 60107 in the amount of $1,383,869.00 for construction of a new fueling station at the new Public Works Facility. (PLACED ON UNFINISHED BUSINESS) 24-0259 A Resolution authorizing the Director of Purchasing to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 by the amount of $153,825.00 for bid package 4 (shelving), which is part of the Public Works Combined Maintenance Facility Project. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 7, 2024 24-0260 A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for remote desktop connectivity software to Optiv Security, Inc., of Denver, CO, for $134,109.12. (PLACED ON CONSENT AGENDA) 24-0281 A Resolution to award the Marion Ave., Lafayette St., and Seminary Ave. Sewer Separation project located in Wards 3 and 4 to Performance Construction & Engineering, LCC of Plano, IL in the bid amount of $1,027,780.00. (PLACED ON CONSENT AGENDA) 24-0286 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two one year extensions for the Division of Street Maintenance. Tim Forbes, Superintendent of Streets - City of Aurora, responded to questions regarding this item. Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0288 A Resolution to award the Heathercrest Subdivision Water Main Improvements project located in Ward 5 to Brandt Excavating, Inc of Morris, IL in the bid amount of $2,908,475.00. (PLACED ON CONSENT AGENDA) 24-0303 A Resolution requesting approval to continue with Bentek Benefits Technology of Palm Beach Gardens, FL as the City's Benefits Enrollment and Administration Software provider one additional year for an amount not to exceed $65,500. (PLACED ON CONSENT AGENDA) 24-0304 A Resolution authorizing the Director of Purchasing to purchase CCTV devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $15,247.38. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 7, 2024 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On April 16, 2024 and Reviewed the Following Items: 24-0077 A Resolution authorizing reappointment of Mavis Bates and the appointment of Tim Pollowy, Mariza Martinez, Cornelius Mack to the Mayor's Sustainable Aurora Advisory Board. (PLACED ON CONSENT AGENDA) 24-0265 Discussion item to create a policy for implementing parking restrictions in public right of way. (INFORMATION ONLY) 24-0285 A Resolution authorizing the appointment of L.Dawn D'Orazio to the Civilian Review Board. (PLACED ON CONSENT AGENDA) NEW BUSINESS 24-0228 A Resolution authorizing the City to accept a grant from Petco Love in the amount of $2,500. Kameron Deboer, Director of Aurora Animal Care & Control - City of Aurora, presented briefly and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0318 A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for License Plate Reader (LPR) Hosting Services for $15,000 and a 3-year subscription for LPR integration services for $72,000 from Motorola Solutions, Inc., 500 W. Monroe Street, Chicago, IL 60661, for a total purchase of $87,000. Patrick Collins, Assistant Corporation Counsel - City of Aurora, spoke briefly regarding this item. Jeff Anderson, Deputy CIO - City of Aurora, presented regarding this item. Lieutenant Wolcott - Aurora Police Department, spoke and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0319 A Resolution authorizing the Mayor or the Aurora Police Department Chief of Police to enter into an agreement between the City of Aurora, Illinois and Chicago Premium Outlets, LLC (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final May 7, 2024 24-0320 A Resolution authorizing the Director of Purchasing to purchase License Plate Readers from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $61,520.00. (PLACED ON UNFINISHED BUSINESS) STAFF REPORT 24-0337 Sister Cities Presentation. Martha Paschke, Director of Innovation and Strategy, presented regarding the Sister Cities International Program. (INFORMATION ONLY) CLOSED SESSION A motion was made by Alderwoman Smith and seconded by Alderman Franco to enter into a Closed Session and thereafter adjourn this Committee of the Whole meeting with no further final action or public business to take place pursuant to: 1. Sec. 2(c)(5) to discuss the purchase or lease of real property for the use of the public body; and 2. Sec. 2(c)(8) to discuss security procedures, building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, staff, the public, or public property. The motion carried by roll call vote: Aye: (11) - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman The open session of the Committee of the Whole meeting adjourned at 6:41 p.m. and the Closed Session was called to order at 6:48 p.m. ADJOURN The Closed Session meeting was held and adjourned at 7:29 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final May 7, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 9