Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 21, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Alderman Mesiacos was not present for the roll call, however, Alderman Mesiacos arrived to the meeting at 5:40 p.m. Present 11 - Alderwoman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Ted Mesiacos MINUTES OF THE TUESDAY, MAY 7, 2024 COMMITTEE OF THE WHOLE MEETING 24-0369 Approval of the Minutes of the Tuesday, May 7, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Appreciation was expressed for City staff member Brian Moreno for his life-saving efforts on two occasions this year. Congratulations and appreciation were expressed to Laura Waegner - a teacher for 54 years at Holy Angels School. Mayor Irvin presented a Proclamation to Richard 'Dick' Miller, proclaiming June 26th as Richard 'Dick' Miller Day in the City of Aurora from 2024 forward. Mr. Miller will serve as the Grand Marshall of the 2024 Memorial Day Parade. Mr. Miller sang a wonderful rendition of God Bless America after accepting his Proclamation. Mayor Irvin presented an update regarding the U.S. Census Bureau and the City of Aurora's Special Census Recount. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 21, 2024 STAFF REPORT 24-0352 Aurora Youth Council Presentation Members of the Aurora Youth Council introduced themselves and presented an overview of the Youth Council's accomplishments for the year. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On May 15, 2024 and Reviewed the Following Items: 24-0305 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed agreement for Construction Phase Engineering Services in the amount of $152,000 with Crawford, Murphy and Tilly, Inc. for the Rehabilitate Auto Parking Lots and Entrance Road Project (ARR 4544) located at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 24-0361 A Resolution authorizing and directing the filing of a written protest to Kane County with respect to the Special Use Petition filed by RPIL Solar 10, LLC for a Community Solar Facility along the west side of Barnes Road, north of the BNSF RR in Sugar Grove Township. Ed Sieben, Zoning & Planning Director - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) Building, Zoning and Economic Development Committee Planning & Development Resolutions 24-0333 A Resolution Approving the Final Plat for Prairie Meadows Subdivision located at North side of Prairie Street, west of N. Kingsway Drive This P&D Resolution was finalized (appealable). PDFNL 24-009 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 21, 2024 24-0334 A Resolution Approving a Final Plan for Prairie Meadows Subdivision located at North side of Prairie Street, west of N. Kingsway Drive This P&D Resolution was finalized (appealable). PDFNL 24-010 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on May 16, 2024 and Reviewed the Following Items: 23-0870 A Resolution authorizing payment to F.H. Paschen, S.N. Nielson & Associates LLC for repairs to the structure at 35 N Broadway, Aurora, IL 60505, in the amount of $759,445.78. (PLACED ON CONSENT AGENDA) 24-0076 A Resolution authorizing the City of Aurora to enter into a crossing surface installation agreement with BNSF Railway Company for improvements of the crossing of Indian Trail and the BNSF Railroad. (PLACED ON CONSENT AGENDA) 24-0221 A Resolution authorizing the sale of obsolete and surplus property using JJ Kane Auctioneers. (PLACED ON CONSENT AGENDA) 24-0308 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 2 Engineering Agreement with Baxter & Woodman, Inc. in the not to exceed amount of $70,476.00, and the appropriation of $70,476.00 of MFT Funds for the South Edgelawn Drive at BNSF Railway Tracks Crossing Project. (PLACED ON CONSENT AGENDA) 24-0341 A Resolution Awarding the McCoy Drive and Cheshire Drive Traffic Signal Installation project construction to H & H Electric Company of Franklin Park, IL, for the amount of $520,195.62 and the appropriation of Motor Fuel Tax (MFT) funds. (PLACED ON CONSENT AGENDA) 24-0342 A Resolution Authorizing the mayor to execute phase 3 construction engineering agreement with HR Green, Inc. and appropriation of Motor Fuel Tax Funds for McCoy Drive and Cheshire Drive Traffic Signal Installation project. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 21, 2024 24-0343 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Stanley Consultants, Inc. in the not to exceed amount of $189,555.00, and the appropriation of $189,555.00 of MFT Funds for the E New York Street N Farnsworth Avenue Intersection Improvement Project. (PLACED ON CONSENT AGENDA) 24-0347 A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Wheatland Township Road District for the resurfacing of Wolf's Crossing Road. (PLACED ON CONSENT AGENDA) 24-0348 A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Sugar Grove Township Road District for the resurfacing of Prairie Street. (PLACED ON CONSENT AGENDA) 24-0358 A Resolution Authorizing the Execution of an Intergovernmental Agreement between the Forest Preserve District of Will County, City of Aurora, and Wheatland Township Road District for the Phase I Engineering Services for the construction of multi-use path along Wolf’s Crossing Road located in the City of Aurora and Wheatland Township, Will County, Illinois Jason Bauer, Assistant Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0363 A Resolution Authorizing the Renewal of the Line of Credit (LOC) in the amount of $10 million with Old Second National Bank for a one-year term expiring on June 30, 2025. (PLACED ON UNFINISHED BUSINESS) 24-0364 A Resolution authorizing the execution of a Local Public Agency Amendment #1 with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Supplement with Baxter & Woodman, Inc. in the not to exceed amount of $24,301.00, and the appropriation of $21,391.00 of MFT Funds for the South Edgelawn Drive at BNSF Railway Tracks Crossing Project. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 21, 2024 24-0365 A Resolution authorizing the execution of a Phase 2 Design Engineering Supplement with Stanley Consultants, Inc. in the not to exceed amount of $37,646.00 and the appropriation of $80,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Signal - Edgelawn to Highland Project. (PLACED ON CONSENT AGENDA) 24-0366 A Resolution authorizing the future execution of Phase 3 Construction Engineering Services Supplement with HR Green, Inc. in the not to exceed amount of $100,000.00 and the appropriation of $1,540,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction and High Street Intersection Project. (PLACED ON CONSENT AGENDA) 24-0371 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 (Amendment #2 For The 2023 Fiscal Year). (PLACED ON UNFINISHED BUSINESS) 24-0376 A Resolution Transferring the Finish Line Grant Program (FLG) and Allocated Funds to Invest Aurora to Provide Incentives for the Recruitment, Expansion, and Upgraded Building Stock to Businesses Throughout the City of Aurora. David Dibo, Director of Economic Development - City of Aurora, presented briefly regarding this item. Loretta Daly, Acting President and CEO of Invest Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) The Finance Committee also discussed item #24-0339, which is under the "New Business" section of this agenda. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On May 14, 2024 and Reviewed the Following Items: 24-0266 A Resolution establishing the maximum number of licenses for tattoo and body art establishments in the City of Aurora in accordance with Chapter 25, Article XI "Tattoo and Body Art Establishments". Alex Voigt, Deputy Chief of Staff - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 21, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On May 13, 2024 and Reviewed the Following Items: 23-1002 A Resolution Authorizing the remediation of asbestos for City-owned properties located at 22 W. Park Place & 817 Forest Avenue. (PLACED ON CONSENT AGENDA) 24-0292 A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with Ardmore Roderick in the not to exceed amount of $181,368.00 for the 2024 City Wide Resurfacing Projects. (PLACED ON CONSENT AGENDA) 24-0310 A Resolution authorizing the acceptance of bid pricing from various contractors for landscape & mowing Maintenance for multiple park locations for a One Year Contract with Two Optional One Year Extensions upon mutual consent. (PLACED ON UNFINISHED BUSINESS) 24-0312 A Resolution authorizing repair services for River Intake Pump #4 for the Water Production Division in an amount not to exceed of $55,203.00 to Layne Christensen Company, Aurora, IL. (PLACED ON CONSENT AGENDA) 24-0338 A Resolution Authorizing a Contract with Fehr Graham Engineering & Environmental to provide construction engineering services for various underground utility improvement projects during the 2024 construction season, in an amount not to exceed $177,000.00. (PLACED ON CONSENT AGENDA) 24-0340 A Resolution to award the Lebanon Street and Pearl Street Sewer Separation project located in Wards 3 and 4 to Benchmark Construction Co Inc. in the bid amount of $988,000.00. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedures Committee Meeting Scheduled for May 7, 2024 was cancelled. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 21, 2024 NEW BUSINESS 24-0339 A Resolution Authorizing the Execution of a Redevelopment Agreement (RDA) Providing for the Conveyance of City Owned Property Located at 7 South Broadway, a City Grant in the Amount of $413,547 and a Forgivable Loan in the Amount of $413,547 to Frontier Development, LLC Owned by Conrad and Curt Hurst, in Partnership with the Restaurateurs Chris and Mehgan Curren, Proprietors of Graceful Ordinary in St Charles. Dave Dibo, Director of Economic Development - City of Aurora, presented briefly regarding this item. Alex Minnella, Senior Planner - City of Aurora, presented regarding this item. Conrad Hurst, Curt Hurst as well as Chris and Megan Curren introduced their vision for this project. (PLACED ON UNFINISHED BUSINESS) 24-0381 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Worker's Compensation Claim #186510671. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderman Mesiacos presented an update on Ward 3. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 7:10 p.m. Submitted by: ________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final May 21, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 8