Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 04, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Brandon Tolliver MINUTES OF THE TUESDAY, MAY 21, 2024 COMMITTEE OF THE WHOLE MEETING 24-0404 Approval of the Minutes of the Tuesday, May 21, 2024 , Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Clayton Muhammad presented a report on upcoming events in the City of Aurora including Pride Month and Juneteenth Events. PUBLIC COMMENT There were no members of the public present and wishing to present comments to the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 4, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On May 29, 2024 and Reviewed the Following Items: 24-0313 An Ordinance Amending Chapter 49 of the Code of Ordinances, City of Aurora, by Modifying the Zoning Map Attached thereto to Rezone the Property Located at 1218 North Lake Street, from R-1, One Family Dwelling District and B-3, Business and Wholesale, to B-3, Business and Wholesale Ed Sieben, Director of Zoning & Planning - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: O24-034 24-0314 A Resolution Approving the Final Plat for Delgadillo Subdivision, located at 1218 North Lake Street. (PLACED ON CONSENT AGENDA) Enactment No: R24-196 24-0367 An Ordinance Granting a Conditional Use Permit for a Telecommunication Facility Use and the establishment of modified standards on Lot 1 of Cyrusone Subdivision - Phase 2 located at 2905 Diehl Road Attorney Russ Whitaker presented and responded to questions on behalf of the Petitioners, CyrusOne. (PLACED ON CONSENT AGENDA) Enactment No: O24-035 24-0384 An Ordinance Approving an Amendment to the Plan Description for the Butterfield Planned Development District on 32.08 Acres for the property located at 2725 Bilter Road being south of Bilter Road, west of Eola Road, and north of Interstate 88 (PLACED ON CONSENT AGENDA) Enactment No: O24-036 24-0385 An Ordinance Granting a Conditional Use Permit for a Telecommunications Facility (4211) Use and the establishment of modified standards on the Property located at 2725 Bilter Road being south of Bilter Road, west of Eola Road, and north of Interstate 88 Attorney Russ Whitaker presented and responded to questions on behalf of the City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 4, 2024 Petitioners, CyrusOne. (PLACED ON CONSENT AGENDA) Enactment No: O24-037 24-0386 A Resolution Approving a Preliminary Plan and Plat for Butterfield Phase II Unit 5B, on vacant land located at 2725 Bilter Road being south of Bilter Road, west of Eola Road, and north of Interstate 88 (PLACED ON CONSENT AGENDA) Enactment No: R24-200 Building, Zoning and Economic Development Committee Planning & Development Resolutions 24-0403 A Resolution Approving a Final Plan on Lot 1 of Meadowlakes Unit 26, Phase One Resubdivision located at 758 Shoreline Drive for a Day Care (6310) Use This P&D Resolution was finalized (appealable). PDFNL 24-011 Enactment No: PDFNL24-011 24-0407 A Resolution Approving a Revision to the Final Plan on Lot 1 of PDA Resubdivision, located at 3055 East New York Street, for an Offices, business and professional, including medical clinics Use This P&D Resolution was finalized (appealable). PDFNL 24-012 Enactment No: PDFNL24-012 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On May 30, 2024 and Reviewed the Following Items: 24-0169 A Resolution authorizing F.H. Paschen, S.N. Nielsen & Associates, LLC, using the City of Aurora Job Order Contracting program, to remodel the City Hall 5th Floor Storage Area for $94,604.22, and a ten percent (10%) contingency of $9,460.42 . (PLACED ON CONSENT AGENDA) Enactment No: R24-195 24-0362 A Resolution authorizing the Director of Purchasing to enter into an agreement with LDV Custom Specialty Vehicles (LDV, Inc.) in the City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 4, 2024 amount not to exceed $268,800 for the construction of a rapid deployment and surveillance vehicle for the APD Special Operations Group. Lt. Bill Rowley, Aurora Police Department spoke briefly regarding this item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-208 24-0411 A Resolution to approve proposals to use existing funds for Lumenaura Festival, the City's first annual interactive light and sound experience . (PLACED ON CONSENT AGENDA) Enactment No: R24-205 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On May 28, 2024 and Reviewed the Following Items: 24-0393 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Hills Banquet Hall, LLC at 649 Hill Ave., Aurora). [Ward 3] (PLACED ON CONSENT AGENDA) Enactment No: R24-202 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On May 28, 2024 and Reviewed the Following Items: 24-0350 A Resolution authorizing F.H. Paschen, S.N. Nielsen & Associates, LLC, using the City of Aurora Job Order Contracting program, to perform restorative repairs to the GAR Memorial Museum, in the amount of $113,314.77, and a ten percent (10%) contingency of $11,331.48 . (PLACED ON CONSENT AGENDA) Enactment No: R24-197 24-0373 A Resolution approving the acceptance of proposals from contractors for Snow and Ice Control Services of Various Parking Lots, for a two-year term with the option of two additional one -year extensions. (PLACED ON CONSENT AGENDA) Enactment No: R24-199 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 4, 2024 24-0392 A Resolution to award the State Street Water Main Replacement project, located in Ward 3, to Brandt Excavating, Inc., in the bid amount of three hundred forty-seven thousand four hundred sixty-five dollars and zero cents ($347,465.00). (PLACED ON CONSENT AGENDA) Enactment No: R24-201 24-0394 A Resolution authorizing the Director of Purchasing to award a contract to Geneva Construction Company in the amount of $3,157,899.95 for the remaining site work associated with the new Public Works Combined Maintenance Facility . (PLACED ON CONSENT AGENDA) Enactment No: R24-203 24-0395 A Resolution authorizing the Director of Purchasing to enter into an agreement with McGinty Bros., Inc. for Native Plantings Landscaping Maintenance in the amount of $88,036.00 . (PLACED ON CONSENT AGENDA) Enactment No: R24-204 24-0398 A Resolution authorizing the Director of Purchasing to execute various contracts and make additional purchases related to improvements to the Stolp Island Parking Deck including painting and installing new lights, window tinting and signage. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-209 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On May 21, 2024 and Reviewed the Following Items: 24-0372 A Resolution approving the appointment of Mayte Acosta, Lincoln Majersky, and Harshitha Chanda to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) Enactment No: R24-190 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 4, 2024 24-0374 A Resolution approving appointment of Gerald Paulson to the Aurora Veteran's Advisory Council (AVAC) . (PLACED ON CONSENT AGENDA) Enactment No: R24-191 24-0380 A Resolution approving the appointment of Jean Hess, Emily Hinton, and Gabriela Gaytan to the city's Advisory Commission for Disabilities. (PLACED ON CONSENT AGENDA) Enactment No: R24-192 24-0388 A Resolution authorizing appointment of Jazmine Garcia to the FoxWalk Overlay District Design Review Committee . (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-193 Item 24-0400 was also "walked on" for the R.A.P. Committee to discuss; item is listed under the "New Business" section of this agenda. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 4, 2024 NEW BUSINESS 24-0400 A Resolution authorizing appointment of Michael Handzic to the Bicycle, Pedestrian and Transit Advisory Board as a student member representative. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: R24-194 24-0421 A Resolution approving the appointment of Iliana Rivera Nunez as Community Engagement Manager . (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-198 STAFF REPORT 24-0425 Open Data Portal Overview Andrew Feuerborn, Director of Data & Analytics and Diar Talabani, Data Analyst - City of Aurora, presented and responded to questions regarding the Open Data Portal. (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:55 p.m. Submitted by: ________________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final June 4, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 8