Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 16, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation. ROLL CALL Mayor Pro Tem Saville called the meeting to order at 5:03 p.m. and the roll was called. Alderman Franco left the meeting at 6:28 p.m. at the beginning of the Aldermen's Corner presentation. Present 11 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, and Alderman Ron Woerman Absent 1 - Mayor Richard Irvin MINUTES OF THE TUESDAY, JULY 2, 2024 COMMITTEE OF THE WHOLE MEETING 24-0523 Approval of the Minutes of the Tuesday, July 2, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT There was no Mayor's Report at this meeting. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 16, 2024 PUBLIC COMMENT The City Clerk read the Rules for Public Comment and the following people presented comments to the Committee of the Whole: 1. Cynthia Martinez spoke in support of El Paso Grande. 2. Vanessa Aguirre spoke in support of El Paso Grande. 3. Ken Darby spoke regarding the Aurora East Education Foundation Annual Golf Outing. 4. Adam Pauley spoke in support of a Kane County Pride resolution. 5. Daniel Dolan spoke in support of El Paso Grande. 6. Juan Galvez spoke regarding the S.A.N. Antonio Foundation in Aurora. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On July 10, 2024 and Reviewed the Following Items: 24-0516 An Ordinance Annexing a portion of railroad property located east of Gordon Road and West of Orchard Road, in Sugar Grove Township, Kane County, Illinois to the City of Aurora pursuant to 65 ILCS 5/7-1-8 Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0517 An Ordinance Annexing property generally bounded by the Kane County Forest Preserve to the east, ComEd utility right-of-way to the west, Progressive Baptist Church to the north, and the BNSF Railway to the south, in Sugar Grove Township, Kane County, Illinois, to the City of Aurora pursuant to 65 ILCS 5/7-1-13 (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 16, 2024 Building, Zoning and Economic Development Committee Planning & Development Resolutions 24-0478 A Resolution Approving the Final Plat for Lots 1-5 of Butterfield Phase II Subdivision, Unit 5B, on vacant land, located at 2725 Bilter Road being south of Bilter Road, west of Eola Road, and north of Interstate 88 Tracey Vacek, Senior Planner - City of Aurora, responded to questions regarding this item. This P&D Resolution was finalized (appealable). PDFNL24-014 24-0479 A Resolution Approving a Final Plan for Lots 1-5 of Butterfield Phase II Subdivision, Unit 5B located at 2725 Bilter Road being south of Bilter Road, west of Eola Road, and north of Interstate 88 for a Warehouse, Distribution and storage services (3300) in the form of a data center only and a Telecommunications Facility (4211) Use This P&D Resolution was finalized (appealable). PDFNL24-015 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On July 11, 2024 and Reviewed the Following Items: 24-0528 A Resolution Approving a forgivable loan to Carniceria El Paso Grande Corp and the Rodriguez Family, to assist in the opening their facility at 2134 West Galena Boulevard. David Dibo, Director of Economic Development - City of Aurora, presented regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, presented regarding this item. John Curley, Chief Development Services Officer - City of Aurora, responded to questions regarding the status of the build-out of the business. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 16, 2024 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On July 9, 2024 and Reviewed the Following Items: 24-0471 A Resolution establishing the maximum number of Class D: Downtown Core On-Site Consumption liquor licenses (unofficially related to the application from River Street Italian, Inc. d/b/a Giardino Pizzeria and Trattoria at 12 N River St, Aurora). [Ward 2] Kelsey Cozens was present on behalf of the applicants. (PLACED ON CONSENT AGENDA) 24-0472 A Resolution establishing the maximum number of Class D: Downtown Core On-Site Consumption liquor licenses (unofficially related to the application from River Street Bistro, Inc. d/b/a Touche French Creole at 6 N River St, Aurora). [Ward 2] Kelsey Cozens was present on behalf of the applicants. (PLACED ON CONSENT AGENDA) 24-0511 A Resolution establishing the maximum number of Class D: Fox Valley Mall Entertainment District liquor licenses (unofficially related to the application from Bit Enterprises, Inc. d/b/a Bit Theater at 4034 Fox Valley Center Drive, Aurora). [Ward 10] Patrick Stinson was present on behalf of the applicants. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On July 8, 2024 and Reviewed the Following Items: 24-0080 A Resolution authorizing the use of Cipher Technology Solutions as the City's primary low-voltage cabling vendor in total aggregate amount not to exceed $100,000. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 16, 2024 24-0501 A Resolution authorizing Aurora Sign Company to fabricate and install a new 4-side projection sign on to the City Hall facility for $121,825.65, with a ten percent (10%) Contingency of $12,182.56. Guadalupe Gonzalez, Superintendent of Facilities Maintenance - City of Aurora, presented regarding this item. Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions regarding the process used to choose Aurora Sign for this project. (PLACED ON UNFINISHED BUSINESS) 24-0508 A Resolution to award the Keating Drive Water Main Improvements project located in Ward 9 to Performance Construction & Engineering LLC in the bid amount of $647,770. (PLACED ON CONSENT AGENDA) 24-0513 A Resolution to Award the Contract for the Benton Street and Water Street Intersection Improvements to Landmark Contractors, Inc., 11916 W. Main St., Huntley, IL 60142 in the amount of $492,293.00. (PLACED ON CONSENT AGENDA) 24-0515 A Resolution authorizing the Director of Purchasing to execute an agreement with R.C. Wegman in an amount not to exceed $4,148,794 for construction management services and the first bid package for the RiverEdge Park Phase II Expansion. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On July 2, 2024 and Reviewed the Following Items: 24-0483 A Resolution authorizing the reappointments of Brian Failing, Fernando Castrejon, and Clara Diaz to the FoxWalk Overlay District Design Review Committee. (PLACED ON CONSENT AGENDA) 24-0487 A Resolution approving the reappointments of Megan Paul and Rafael Blanco to the Aurora Public Art Commission. (PLACED ON CONSENT AGENDA) 24-0489 Recommendation to approve an Aldermanic Aide for the Office of Aldermen. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 16, 2024 24-0491 A Resolution approving the appointment of Daniel Olvera to the Aurora Veteran's Advisory Council (AVAC). (PLACED ON CONSENT AGENDA) 24-0495 A Resolution approving the reappointment of Ald. Bill Donnell to the Aurora Area Convention and Visitors Bureau Board (AACVB). (PLACED ON UNFINISHED BUSINESS) 24-0496 A Resolution approving the reappointment of Brennen Roberts, Ivan Chambers, and Donald Pilmer to the Aurora Planning and Zoning Commission. (PLACED ON CONSENT AGENDA) 24-0505 An Ordinance establishing the Asian American, Native Hawaiian, and Pacific Islander Advisory Board (AANPI) Under Chapter 2, Article VI of the Code of Ordinances. (PLACED ON CONSENT AGENDA) NEW BUSINESS 24-0527 A Resolution approving the appointment of Kevin Nickel as Deputy Fire Chief. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderman Michael Saville presented an update on events in the Fifth Ward. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:34 p.m. Submitted by: ____________________________________ Jennifer Stallings, City Clerk City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final July 16, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7