Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 20, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called: Present 13 - Alderwoman Juany Garza, Alderman Daniel Barreiro, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 6, 2024 COMMITTEE OF THE WHOLE MEETING 24-0591 Approval of the Minutes of the Tuesday, August 6, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT There was no Mayor's Report at this meeting. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 20, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On August 14, 2024 and Reviewed the Following Items: 24-0589 An Ordinance Changing the Name of Adelwood Drive to Adelwood Circle located south of Del Webb Boulevard, east of Bellwhether Drive in Will County, Aurora, Illinois (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 24-0485 A Resolution Approving the Final Plat for Lincoln Prairie by Del Webb Subdivision, Phase 3 located at South of Wolf's Crossing Road and East of Eola Road This P&D Resolution was finalized (appealable). PDFNL 24-016 24-0486 A Resolution Approving a Final Plan for Lincoln Prairie by Del Webb Subdivision, Phase 3 located south of Wolf's Crossing Road and east of Eola Road Tracey Vacek, Senior Planner - City of Aurora, presented regarding this item. Ken Schroth, Director of Public Works and City Engineer - City of Aurora, presented regarding this item. This P&D Resolution was finalized (appealable). PDFNL 24-017 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on August 15, 2024 and Reviewed the Following Items: 24-0555 A Resolution authorizing the City to accept a grant award of $52,592.89 from the FY25 Violent Crime Intelligence Task Force FOID Grant. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 20, 2024 24-0559 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group, LLC in the not to exceed amount of $201,635.00, and the appropriation of $530,000.00 of MFT Funds for the Indian Trail Resurfacing Project. Ken Schroth, Director of Public Works and City Engineer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0560 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $166,718.00, and the appropriation of $460,000.00 of MFT Funds for the Ashland Avenue Resurfacing Project. (PLACED ON CONSENT AGENDA) 24-0561 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Strand Associates, Inc. in the not to exceed amount of $98,910.00, and the appropriation of $280,000.00 of MFT Funds for the Liberty Street Resurfacing Project. (PLACED ON CONSENT AGENDA) 24-0562 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $138,503.00, and the appropriation of $480,000.00 of MFT Funds for the Prairie Street Resurfacing Project. (PLACED ON CONSENT AGENDA) 24-0565 A Resolution authorizing the procurement of an additional fleet vehicle, for the Aurora Police Department, in amount not to exceed $60,000.00. (PLACED ON UNFINISHED BUSINESS) 24-0578 A Resolution authorizing the City to accept a grant award of $101,790 under a grant agreement between the Illinois Environmental Protection Agency Office of Energy and the City of Aurora. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 20, 2024 24-0597 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $30,000 from the Huntington Foundation for the Financial Empowerment Center. (PLACED ON CONSENT AGENDA) 24-0598 A Resolution authorizing the City to accept an Energy Efficiency Incentive in the amount of up to $19,849.00 from ComEd for energy conservation measures incorporated into the design and construction of the new Public Works Facility Ken Schroth, Director of Public Works and City Engineer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0601 A Resolution authorizing revisions to the Finish Line Grant Program administered by Invest Aurora. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Meeting Scheduled for August 13, 2024 was Cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 12, 2024 and Reviewed the Following Items: 24-0423 A Resolution authorizing the renewal of an upgraded Executive Programs Membership Basic and Leadership Team Service for IT Research and Advisory Services from Gartner, Inc. for a three-year term. (PLACED ON UNFINISHED BUSINESS) 24-0503 A Resolution authorizing acceptance of the low bid from Lite Construction, Inc. to perform building renovations to the structure located at 745 Aurora Avenue, for $662,700.00, with a ten percent (10%) contingency of $66,270.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 20, 2024 24-0583 A Resolution authorizing the Mayor to sign and execute the License for Underground Pipelines, Cables, and Conduits with Wisconsin Central Ltd. (WCL) as part of the Keating Drive Water Main Improvements (R24-250). (PLACED ON CONSENT AGENDA) 24-0584 A Resolution authorizing the Director of Purchasing to execute an agreement with Leopardo Construction, Inc. of Hoffman Estates, IL in the amount of $3,923,750 with a 10% contingency for the construction of three new Fire Stations Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for August 6, 2024 was Cancelled. NEW BUSINESS 24-0614 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Workers Compensation Claim 22Q05I559023 (PLACED ON CONSENT AGENDA) 24-0619 A Resolution Granting the Advice and Consent of the City Council to the Mayor's Appointment of Alderpersons to its Standing Committees and Designation of the Chairpersons and Vice-Chairpersons thereof. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderman Tolliver presented an update on Ward 7 events. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 20, 2024 CLOSED SESSION A motion was made by Alderwoman Smith and seconded by Alderman Franco to enter into Closed Session and thereafter adjourn this Committee of the Whole meeting with no further final action or public business to take place. The motion carried by the following vote and the Closed Session meeting was held pursuant to 5 ILCS 120/2(c)(11) and 5 ILCS 120/2(c)(5) to discuss actual, probable or imminent litigation and the purchase or lease of real property for the use of the public body. Aye: 12 - Alderwoman Garza, Alderman Barreiro, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman ADJOURN The Open Session of this Committee of the Whole meeting adjourned to Closed Session at 5:50 p.m. The Closed Session meeting was called to order at 5:55 p.m. and adjourned at 6:42 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 20, 2024 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7