Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 01, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Ted Mesiacos MINUTES OF THE TUESDAY, SEPTEMBER 17, 2024 COMMITTEE OF THE WHOLE MEETING 24-0717 Approval of the Minutes of the Tuesday, September 17, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 1, 2024 MAYOR’S REPORT Clayton Muhammad reported on October events as well as two successful events that occurred last weekend, the City of Aurora Fall Food Truck Festival and the City of Aurora House Music Festival. Mayor Irvin presented the Mayor Richard C. Irvin MVP Award to City of Aurora Employees Mike Nelson, Karla Thomas, Felicia Freitag, and Kalith Price for their excellent work with the Fall Food Truck Festival on Friday, September 27, 2024. Mayor Irvin thanked everyone involved with the City of Aurora House Music Festival on Saturday, September 28, 2024 and recognized Kickin' Kenny Cahill for his participation in the event. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people made comments to the Committee of the Whole: 1. Peter Andrews spoke regarding the proposed sound barrier on Orchard Rd. and accompanying SSA. 2. Adam Pauley spoke regarding mental health and harm reduction as well as Kane County public meetings regarding the opioid crisis. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On September 25, 2024 and Reviewed the Following Items: 24-0519 An Ordinance Establishing a Conditional Use Planned Development and Approving the Wheatland Athletic Association Plan Description for the Property Located at 2323 Liberty Street (PLACED ON CONSENT AGENDA) 24-0520 A Resolution Approving a Final Plan for the Property Located at 2323 Liberty Street for a Special Purpose Recreational Institution (5200) Use. (PLACED ON CONSENT AGENDA) 24-0521 An Ordinance Vacating a Detention Easement on the Property Located at 2323 Liberty Street, in DuPage County, Aurora, Illinois, 60502. Ed Sieben, Zoning & Planning Director - City of Aurora, presented and responded to questions. Petitioners responded to questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 1, 2024 24-0566 An Ordinance Annexing Property, being Vacant Land Located at the Southeast Corner of Bilter Road and Nan Street, to the City of Aurora, Illinois, 60502. (PLACED ON CONSENT AGENDA) 24-0567 An Ordinance Establishing a Conditional Use Planned Development and Approving the Aurora Fire Station #13 Plan Description for the Property Located at the Southeast Corner of Bilter Road and Nan Street. (PLACED ON CONSENT AGENDA) 24-0568 A Resolution Approving a Final Plan for the Property Located at the Southeast Corner of Bilter Road and Nan Street for a Public Facilities and Services (6200) Use. (PLACED ON CONSENT AGENDA) 24-0569 A Resolution Approving the Final Plat for Aurora Fire Station #9 Subdivision, Located at 7S300 Eola Road. This P&D Resolution was finalized (appealable). PDFNL 24-018 24-0570 A Resolution Approving a Final Plan on Lot 1 of Aurora Fire Station #9 Subdivision, Located at 7S300 Eola Road, for a Public Facilities and Services (6200) Use. This P&D Resolution was finalized (appealable). PDFNL 24-019 24-0679 A Resolution authorizing the purchase two Case 921 GXR Wheel Loaders with Attachments from McCann Industries in the amount of $945,400 and the execution of related agreements with the State. Chris Minick, Chief Financial Officer and Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) BUILDING, ZONING AND ECONOMIC DEVELOPMENT ORDINANCES [NO ACTION NEEDED AT C.O.W.] 24-0675 An Ordinance approving a Revision to the Special Sign District for Chicago Premium Outlets located at 1650 Premium Outlets Boulevard INFORMATION ONLY Enactment Number: BZE 24-001 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 1, 2024 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On September 26, 2024 and Reviewed the Following Items: 24-0599 A Resolution authorizing payment to Kane County Division of Transportation in the amount of $94,445.88 for the City's 50% cost share of recent major roadway repairs to Orchard Road and the execution of an Intergovernmental Agreement between the City of Aurora and the County of Kane for Orchard Road Fence Replacement. (PLACED ON UNFINISHED BUSINESS) 24-0684 A Resolution authorizing the Director of Purchasing to purchase a 60-month subscription for telephony services and equipment from Avaya LLC, Morristown, NJ for $775,748.40 plus a 3% contingency. (PLACED ON CONSENT AGENDA) 24-0718 A Resolution authorizing the City to accept a grant of $600,000 from the Illinois Department of Natural Resources FY' 24 Open Space Lands Acquisition and Development (OSLAD) grant program for improvements to Garfield Park. (PLACED ON CONSENT AGENDA) 24-0719 Acceptance of the 2023 Annual Financial Reports for the City, TIF funds, Single Audit and GATA Reports. (PLACED ON CONSENT AGENDA) The Finance Committee also discussed item 24-0606, listed under "Items Returned to C.O.W." section of this agenda. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On September 24, 2024 and Reviewed the Following Items: 24-0712: A Resolution establishing the maximum number of Class A: Beer & Wine Only liquor licenses (unofficially related to the application from El Paso Mas Grande Inc. at 2134 W Galena Blvd., Aurora). [Ward 5] City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 1, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On September 23, 2024 and Reviewed the Following Items: 24-0711 A Resolution authorizing the director of purchasing to order equipment from Graybar, Itasca, IL in the amount of $140,000 for RiverEdge Park in Ward 1. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On September 17, 2024 and Reviewed the Following Items: 24-0656 A Resolution approving the appointment of Scott Hellinger to the Aurora Veteran's Advisory Council (AVAC). (PLACED ON CONSENT AGENDA) 24-0657 A Resolution approving the appointment of Juan Liz, Caleb Brown, and Sai Ganbote to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) 24-0705 A Resolution approving the appointments of Peeyush Khandelwal, Adithya Subramanian, Vinod Pandey, and Swati Singh to the Indian American Community Outreach Advisory Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 1, 2024 ITEMS RETURNED TO C.O.W. 24-0606 An Ordinance setting the compensation of the alderpersons for the terms commencing in and after May of 2025 in accordance with the Illinois Municipal Code and the Local Government Officer Compensation Act. (PLACED ON UNFINISHED BUSINESS) Motion to Amend #1: A motion was made by Alderman Bugg and seconded by Alderman Franco to amend the proposed ordinance to set compensation for the period of two to two and one-half years (initially June1, 2027 to June 1, 2028). The motion carried by the following vote and the proposed ordinance will be amended: Aye: 11 - Alderman Barriero, Alderwoman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman Motion to Amend #2: A motion was made by Alderman Bugg and seconded by Alderman Laesch to amend the proposed ordinance to set compensation initially beginning June 1, 2027 at $32,500 which is a 27.1% increase over the 2026 compensation and an increase of 5% on June 1, 2028. The motion carried by the following vote and the proposed ordinance will be amended: Aye: 8 - Alderwoman Garza, Alderman Donnell, Alderman Franco, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid Alderman Laesch Nay: 3 - Alderman Barreiro, Alderman Saville, Alderman Woerman NEW BUSINESS 24-0729 An Ordinance authorizing the Director of Special Events to issue a permit allowing one additional carnival upon the premises of Chicago Premium Outlets in calendar year 2024. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Ward 8 Alderwoman Patty Smith presented an updated on events and happenings in her ward. CLOSED SESSION There was no need for a closed session. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 1, 2024 ADJOURN A motion to adjourn was made by Alderman Franco and seconded by Alderwoman Smith. The motion carried by voice vote and the meeting adjourned at 6:25 p.m. Submitted by: _________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7