Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 05, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Alderman Tolliver was not present at roll call, however, he arrived to the meeting at 5:08 p.m. and was, therefore, marked present for the meeting. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, OCTOBER 15, 2024 COMMITTEE OF THE WHOLE MEETING 24-0777 Approval of the Minutes of the Tuesday, October 15, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented the Mayor's Award of Excellence to Shom Joshi, Executive Director of Project TEAL, a national student-led, non-partisan organization that provides young people with the knowledge and tools to become engaged citizens in the democratic process. Shom is a 17 year old senior at Waubonsie Valley High School. PUBLIC COMMENT The City Clerk read the Rules of Public Comment, however, the individual registered to speak wished to postpone her comments until the next meeting. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 5, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Meeting Scheduled for October 23, 2024 was Cancelled. REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On October 24, 2024 and Reviewed the Following Items: 24-0694 A Resolution amending the agreement between the City and Aurora Downtown for the provision of special services and the payment of the proceeds of special service area taxes collected in the area constituting Special Service Area One. Alex Voigt, Deputy Chief of Staff - City of Aurora, responded to questions. Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-361 24-0725 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2024. (PLACED ON CONSENT AGENDA) Enactment No: R24-353 24-0741 A Resolution authorizing Consulting Statement of Work: Generative Artificial Intelligence (GenAI) Policy, Strategy, and Roadmap from International Data Corporation (IDC) Research, Inc., Needham, MA, for a one-year term not to exceed $136,570.00 . Mike Pegues, Chief Information Officer - City of Aurora, presented. Kevin Brimberry, IDC - presented. (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-364 24-0774 A Resolution approving the purchase of bulk rock salt in the amounts of $68.02 & $68.54. per ton from Morton Salt Inc. Chicago, IL. And Compass Minerals America Inc., Oakland Park, KS for the Division of Street Maintenance under the State of Illinois Joint Purchasing Agreement Bid for the 2024-2025 winter season .). (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 5, 2024 Enactment No: R24-355 24-0797 A Resolution authorizing the expenditures to Gametime in excess of $50,000 for renovations of Bishop Bonner Park . Gio Santana, Superintendent of Parks and Recreation - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) Enactment No: R24-358 The Finance Committee Also Met On October 17th,18th, 21st, 23rd, 25th, 29th, 30th and November 4th, 2024, to Review the Proposed 2025 Budget. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On October 22, 2024 and Reviewed the Following Items: 24-0756 A Resolution establishing the maximum number of Class B: On-Site Consumption Banquet Hall liquor licenses (unofficially related to the application from MCV Holdings LLC d/b/a The Vault 106 at 106 W Indian Trail). [Ward 6] (PLACED ON CONSENT AGENDA) Enactment No: R24-354 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On October 21, 2024 and Reviewed the Following Items: 24-0730 A Resolution authorizing the execution of a Phase 3 Construction Engineering Services contract with HR Green, Inc. in the not to exceed amount of $1,924,344.00 for the Farnsworth- Bilter-Church Roadway Widening, Resurfacing, and Intersection Improvements. (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-362 24-0739 A Resolution to award a contract to R.W. Dunteman Co. in the bid amount of $19,523,900.00 for the Farnsworth, Bilter & Church Roadway Improvements Project. (PLACED ON UNFINISHED BUSINESS) Enactment No: R24-363 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 5, 2024 24-0775 A Resolution authorizing the Director of Purchasing to provide funding to Leopardo Construction of Hoffman Estates, IL in the amount of $11,488,361 for the complete Guaranteed Maximum Price (GMP) scope, not including soft costs, with a 5% contingency for construction of new Fire Station #9. (PLACED ON CONSENT AGENDA) Enactment No: R24-356 24-0776 A Resolution authorizing the Director of Purchasing to provide funding to Leopardo Construction of Hoffman Estates, IL in the amount of $12,813,326 for the complete Guaranteed Maximum Price (GMP) scope, not including soft costs, with a 5% contingency for construction of new Fire Station #13. (PLACED ON CONSENT AGENDA) Enactment No: R24-357 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for October 15, 2024 was Cancelled. The Rules, Administration and Procedure Committee Met On November 5, 2024 and Reviewed the Following Items: 24-0834 A Resolution authorizing the Department Heads of the City to enter into agreements with public agencies for access to certain data thereof. Rick Veenstra, Corporation Counsel - City of Aurora, presented. (PLACED ON CONSENT AGENDA) Enactment No: R24-359 NEW BUSINESS 24-0854 A Resolution authorizing the execution of a partnership agreement with The Conservation Foundation as a necessary component of the proposed application to the United States Environmental Protection Agency (USEPA) Community Change Grant Program. (PLACED ON CONSENT AGENDA) Enactment No: R24-360 STAFF REPORT City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 5, 2024 24-0852 Business Equity (BE Aurora) Update Jessica Price, MBWE Purchasing Coordinator - City of Aurora, presented. Michele Clark, Director of Equity, Diversity & Inclusion - City of Aurora, presented. (INFORMATION ONLY) CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and this meeting adjourned at 6:09 p.m. Submitted by: _________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 5, 2024 City of Aurora Page 6