Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 19, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Pro Tem Saville called the meeting to order at 5:01 p.m. and the roll was called. Alderman Mesiacos was not present at the time the roll was called, however he arrived at the meeting at 5:21 p.m. and was marked present at the meeting. Present 11 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, and Alderman Ron Woerman Absent 2 - Alderman Carl Franco, and Mayor Richard Irvin MINUTES OF THE TUESDAY, NOVEMBER 5, 2024 COMMITTEE OF THE WHOLE MEETING 24-0788 Review of the Minutes of the Tuesday, November 5, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 19, 2024 MAYOR’S REPORT 24-0861 Recognition of the 2024 Downtown Holiday Window Contest Winners. Clayton Muhammad, Chief Communications Officer - City of Aurora, presented an update of happenings in the last couple of weeks in the City of Aurora and showed clips of recent news coverage. Mayor Pro Tem Saville presented the 2024 Aurora Downtown Winter Window Decorating Contest Award to Mr. Phil Cullen from Ballydoyle. The City of Aurora Festival of Lights will run from November 29-December 29, 2024 at Phillips Park. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented the City of Aurora Special Census Timeline. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Mr. Keith Larson spoke regarding item 24-0858. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On November 13, 2024 and Reviewed the Following Items: 24-0771 An Ordinance Establishing a Conditional Use Planned Development and Approving the Gayles Memorial Baptist Church Parking Lot Plan Description, for the Property Located at 714 Gillette Avenue. (PLACED ON CONSENT AGENDA) 24-0839 An Ordinance approving a revision to the Savannah Crossing Plan Description on 1.15 Acres for Property located at 1390 Butterfield Road (PLACED ON CONSENT AGENDA) 24-0841 A Resolution approving a Final Plan on Lot 8 of Savannah Crossing Subdivision, located at 1390 Butterfield Road for a Drive-Through Facility Use Ed Sieben, Zoning & Planning Director - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 19, 2024 24-0872 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Middle Avenue, near the Property located at 600 South Lake Street, in Kane County, Aurora, Illinois, 60506 (PLACED ON CONSENT AGENDA) 24-0873 An Ordinance Annexing Property located at 1457 Indian Avenue to the City of Aurora, pursuant to a Water Service Agreement (PLACED ON CONSENT AGENDA) 24-0874 An Ordinance Vacating a City Easement on the property located at 1002 North Farnsworth Avenue, in Kane County, Aurora, Illinois 60505 (PLACED ON CONSENT AGENDA) 24-0875 An Ordinance Annexing Property located at 676 Austin Avenue to the City of Aurora, pursuant to a Water Service Agreement (PLACED ON CONSENT AGENDA) 24-0876 An Ordinance Annexing Property located at 361 Eastern Avenue to the City of Aurora, pursuant to a Water Service Agreement (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolutions 24-0824 A Resolution Approving a Revision to the Final Plan on Lot 2 of Life Storage Center Subdivision, located at 1650 North Randall Road for a Mini-Storage, Common Corridor Units (3342) use. This P&D Resolution was finalized (appealable). PDFNL 24-021 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On November 14, 2024 and Reviewed the Following Items: 24-0723 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group, LLC in the not to exceed amount of $133,128.00, and the appropriation of $785,000.00 of MFT Funds for the Indian Trail (County Line to Eola Rd) Resurfacing Project. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 19, 2024 24-0755 A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2025 in an amount up to $1,359,600.00. (PLACED ON CONSENT AGENDA) 24-0764 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Supplement with Stanley Consultants, Inc. in the not to exceed amount of $82,127.00 and the appropriation of $85,000.00 of MFT Funds for the Farnsworth Ave Traffic Signal Modernization Project. (PLACED ON CONSENT AGENDA) 24-0812 A Resolution requesting approval to lease computer equipment and purchase traffic cameras for the Aurora Public Safety Departments using funds received from the Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program and Emergency Telephone System Board (ETSB) funds. Jeff Anderson, Deputy CIO - City of Aurora, requested that this item be placed on Unfinished Business. (PLACED ON UNFINISHED BUSINESS) 24-0817 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Kimley-Horn & Associates, Inc. in the not to exceed amount of $289,541.00, and the appropriation of $290,000.00 of MFT Funds for the Indian Trail Signal Modernization (Ohio St to Pennsbury Ln) project. (PLACED ON CONSENT AGENDA) 24-0849 A Resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Interiors for Business, Inc. in the amount of $88,572.25 for replacement workspace tops at the Aurora Police Department. (PLACED ON CONSENT AGENDA) 24-0858 A Resolution approval for a one-year amendment to the existing agreement with Zencity Technologies US Inc. for the Zencity Pulse Survey platform in the amount of $45,000. Jeff Anderson, Deputy CIO - City of Aurora, presented and responded to questions. Maurice Clausen - Zencity Technologies, presented and responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 19, 2024 24-0860 A Resolution Establishing Procedures For Setting Ambulance User Fees For Emergency Medical Services (EMS). Nathan Costner, Chief of EMS - City of Aurora Fire Department, responded to questions. (PLACED ON CONSENT AGENDA) 24-0888 A Resolution to execute a contract with Vertosoft for the purchase of OpenGov E-Procurement and Contract Management Systems to modernize and standardize procurement functions across the City in the amount of $127,679.50 through 2025 and annual software costs through 2028. (PLACED ON CONSENT AGENDA) 24-0887 A discussion of the annual Aldermanic Initiative funds for Alderman-at-Large and Ward Aldermen. (INFORMATION ONLY) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Meeting Scheduled for November 12, 2024 was Cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On November 12, 2024 and Reviewed the Following Items: 24-0585 A Resolution authorizing the Director of Purchasing to process a change order in the amount of $801,000.00 to the agreement with FGM Architects of Oakbrook, IL for architectural, design, engineering and construction services for Fire Stations #9 and #13. Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0750 A Resolution authorizing the acceptance of vendor proposals and the execution of contracts for janitorial services at various City buildings, for a term of two (2) years, with two (2) optional one-year extensions. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 19, 2024 24-0763 A Resolution authorizing the award of contracts to supply process chemicals for the Water Production Division. (PLACED ON CONSENT AGENDA) 24-0850 A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services for the new Public Works Facility from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $255,027.72. (PLACED ON UNFINISHED BUSINESS) 24-0856 A Resolution to execute a five-year contract with OpenGov, Inc. in the amount of $1,166,386 for the implementation and use of their Cartegraph Enterprise Asset Management System. (PLACED ON CONSENT AGENDA) 24-0857 A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Emergency Repair Program. (PLACED ON CONSENT AGENDA) 24-0866 A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Plumbing Service. (PLACED ON CONSENT AGENDA) 24-0867 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2025 calendar year. (PLACED ON CONSENT AGENDA) 24-0868 A Resolution adopting unit price bids for the on-call full replacement of disturbed lead water service lines in 2025 within the City. (PLACED ON CONSENT AGENDA) 24-0869 A Resolution authorizing the Director of Purchasing to execute a change order to the existing contract with WBK Engineering in the amount of $45,950.00 for stormwater modeling associated with the RiverEdge Park Phase II Expansion. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 19, 2024 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 5, 2024 and Reviewed the Following Items: 24-0765 A Resolution approving the appointment of Kevin Muhammad and the reappointment of Frank Johnson and Joseph L. Grisson III to the Aurora Housing Authority Board. (PLACED ON CONSENT AGENDA) 24-0769 A Resolution approving the reappointments of William Whitfield, Cynthia Latimer, Marc Dale Jr. to the African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 24-0770 An Ordinance Amending Chapter 6 - Section 6-2 of the Code of Ordinances Regarding "Complimentary" Licenses. (PLACED ON CONSENT AGENDA) 24-0828 A Resolution authorizing the reappointments of Albert Signorelli, Michael Sawdey, Spiros Koliopoulos, and Janice Lindley to the Grand Army of the Republic Memorial Commission. (PLACED ON CONSENT AGENDA) 24-0838 An Ordinance Amending Chapter 6 - Sections 6-5, 6-7 and 6-20 of the Code of Ordinances. Jennifer Stallings, City Clerk - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0840 A Resolution appointing six members to the "Aging-in-Community Advisory Board" (AICB). (PLACED ON CONSENT AGENDA) 24-0845 An Ordinance amending Chapter 29 of the City of Aurora Code of Ordinances. (PLACED ON CONSENT AGENDA) 24-0847 An Ordinance amending Chapter 22-Harassment and Discrimination by specifically adding Article 22-IV Reasonable Accommodation Process. Nydia Molina, Assistant Corporation Counsel - City of Aurora, presented. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final November 19, 2024 NEW BUSINESS 24-0632 An Ordinance approving an option agreement for the purchase of two properties located at 201 N Lake Street and 213 N Lake Street, and authorizing the City's officers and employees to complete the transactions contemplated by said agreement. Alex Minnella, Senior Planner - City of Aurora, presented. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. David Dibo, Director of Economic Development - City of Aurora, presented. (PLACED ON UNFINISHED BUSINESS) ALDERMAN'S CORNER Alderwoman Shweta Baid presented an update on 10th Ward happenings. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Bugg to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:58 p.m. Submitted by: ___________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final November 19, 2024 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 9