Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 03, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, NOVEMBER 19, 2024 COMMITTEE OF THE WHOLE MEETING 24-0920 Approval of the Minutes of the Tuesday, November 19, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the Minutes as presented. The motion carried by voice vote. MAYOR’S REPORT The coach and members of the back-to-back State Championship Aurora Rosary Beads Swim Team were introduced and congratulated. Mayor Irvin presented the Mayor's Award of Excellence and Proclaimed December 16, 2024, as Beads Back-to-Back Day in the City of Aurora. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Mr. James Buzzard spoke to the Committee of the Whole regarding the condition of the fencing along Orchard Road. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 3, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On November 27, 2024 and Reviewed the Following Items: 24-0742 A Resolution Authorizing the Execution of an Encroachment Easement and Maintenance Agreement for 1125 Aurora Avenue, in Kane County. (PLACED ON CONSENT AGENDA) 24-0903 An Ordinance Annexing Property located at 1681 Jericho Road to the City of Aurora, pursuant to a Water Service Agreement Tracey Vacek, Senior Planner - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0919 An Ordinance Annexing Property located at 1691 Jericho Road to the City of Aurora, pursuant to a Water Service Agreement (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolutions 24-0889 A Resolution Approving a Final Plan on Lot 2 of Mitchell Road Industrial Park Subdivision, located at 938 Corporate Boulevard for a Business and Professional, Office (2400) Use and a Warehouse, Distribution and Storage Services (3300) Use. This P&D Resolution was finalized (appealable). PDFNL24-022 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On November 27, 2024 and Reviewed the Following Items: 24-0886 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2025 And Ending December 31, 2025 In Lieu Of Passage Of An Appropriation Ordinance. This item was heard on the December 3, 2024 Special City Council Agenda immediately following the adjournment of this meeting. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 3, 2024 24-0799 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2024 Through December 31, 2024 (Special Service Area Number One). (PLACED ON CONSENT AGENDA) 24-0800 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2024 through December 31, 2024. (Special Service Area Number Forty-Four) (PLACED ON CONSENT AGENDA) 24-0801 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2024 through December 31, 2024. (Special Service Area Number Sixty-Three). (PLACED ON CONSENT AGENDA) 24-0802 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2024 through December 31, 2024. (Special Service Area Number Sixty-Five) (PLACED ON CONSENT AGENDA) 24-0803 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2024 through December 31, 2024. (Special Service Area Number Sixty-Six A) (PLACED ON CONSENT AGENDA) 24-0804 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2024 through December 31, 2024. (Special Service Area Number Sixty-Six B). (PLACED ON CONSENT AGENDA) 24-0805 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2024 Through December 31, 2024. (Special Service Area Number Sixty-Six C) (PLACED ON CONSENT AGENDA) 24-0806 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2024 Through December 31, 2024. (Special Service Area Number Sixty-Six D). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 3, 2024 24-0807 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2024 Through December 31, 2024. (Special Service Area Number Sixty-Seven) (PLACED ON CONSENT AGENDA) 24-0808 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2024 Through December 31, 2024. (Special Service Area Number Twenty- Four) Chris Minick, Chief Financial Officer - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0809 An Ordinance Authorizing and Providing For The Abatement of General Obligation Bond Tax Levies. 2024 Tax Levy Extension. (PLACED ON CONSENT) 24-0810 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2024 Through December 31, 2024. (PLACED ON UNFINISHED BUSINESS) The Finance Committee also discussed item 24-0813 (walked on), which is listed under the "New Business" section of this agenda. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On November 26, 2024 and Reviewed the Following Items: 24-0890 A Resolution to readopt the Illinois Emergency Management Mutual Aid System agreement. (PLACED ON CONSENT AGENDA) 24-0901 A Resolution to Approve the Contract from Ray O’Herron Co. Inc. for the Purchase of Clothing and Uniforms for the Fire Department 2025. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 3, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On November 25, 2024 and Reviewed the Following Items: 24-0878 A Resolution authorizing the Director of Purchasing to enter into an agreement with Blink Network, LLC of Bowie, MD in the amount of $68,396.25 to furnish and install five (5) dual-port electric vehicle chargers at the new Public Works Facility and allow City staff to negotiate the installation of additional Blink electric vehicle chargers at other locations throughout the City to establish a single, standardized charging network and revenue collection system. (PLACED ON CONSENT AGENDA) 24-0879 A Resolution authorizing the Director of Purchasing to utilize Sourcewell and Omnia Cooperative Purchasing Contracts to purchase equipment for the new Public Works Facility and allow for several additional future equipment purchases. (PLACED ON CONSENT AGENDA) 24-0891 A Resolution authorizing the execution of an addendum to a Phase 2 Design Engineering Services contract with HR Green, Inc in the not to exceed amount of $256,291.09 for the Farnsworth-Bilter-Church Roadway Widening, Resurfacing and Intersection Improvements. (PLACED ON UNFINISHED BUSINESS) 24-0896 A Resolution authorizing the Mayor or his designee to sign Memorandums of Understanding for placement of school crossing guard shelters within City ROW. Ken Schroth, Director of Public Works - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0911 A Resolution authorizing the Director of Purchasing to execute a change order increasing the contract with R.C. Wegman for the RiverEdge Park Phase II Expansion to $23,524,379. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 3, 2024 24-0917 A Resolution authorizing the Director of Purchasing to execute a contract with National Technologies, Inc. in the amount of $800,000 to reroute fiber at RiverEdge Park. Jeff Anderson, Deputy CIO - City of Aurora, presented and responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. Ken Schroth, Director of Public Works - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 19, 2024 and Reviewed the Following Items: 24-0898 A Resolution authorizing the appointment of Dan Halfeldt as member to the Block Grant Working Committee (BGWC). (PLACED ON CONSENT AGENDA) R.A.P. Committee Resolutions Approved on November 19, 2024: 24-0831: A Resolution authorizing a two-year grant program in the amount of $50,000.00 per year in partnership with Rebuilding Together Aurora (RTA) to assist qualified residents with projects in the First Ward. 24-0835: A Resolution authorizing the Ward 1 Residential and Nonprofit Grant Program. 24-0837: A Resolution authorizing the Ward 1 Business Grant Program 50/50 match up to $5,000.00 per project per year for any qualifying businesses for the purpose of upgrading or improving the exterior of their property. NEW BUSINESS 24-0813 A Resolution authorizing the Director of Purchasing to enter into an agreement with Operation Hope to become a service partner as managing agent for the Aurora's Promise Children's Savings Account (CSA) program for a twenty (20) year term in an amount not to exceed $1,983,600.85. The following presented and responded to questions: Viviana Ramirez, Chief Community Services Officer - City of Aurora. Michael Smith, Sr. Vice President of Finance and Accounting for Operation Hope. Martha Paschke, Director of Innovation and Strategy - City of Aurora. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 3, 2024 STAFF REPORT There was no Staff Report at this meeting. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:28 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7