Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 21, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JANUARY 7, 2025 COMMITTEE OF THE WHOLE MEETING 25-0031 Approval of the Minutes of the Tuesday, January 7, 2025, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT A wonderful MLK Weekend in Aurora was discussed during the Mayor's Report. Today, January 21, 2025, kicks off the Inaugural Aurora Restaurant Week. Two upcoming events were discussed: 1) Announcement of the Bilter Road Project 2) January 30th Community Wide Census Kickoff PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Nina Arme spoke regarding actions of an Alderperson. 2. Adam Pauley spoke regarding harm reduction actions in Aurora. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 21, 2025 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On January 15, 2025 and Reviewed the Following Items: 24-0982 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone vacant property located at 627 South Lake Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) 25-0004 An Ordinance Establishing a Conditional Use Planned Development and Approving the Galena Hotel Plan Description for the property located at 116 W. Galena Boulevard Jill Morgan, Senior Planner - City of Aurora, responded to questions. Ken Schroth, Director of Public Works and City Engineer - City of Aurora, responded to questions. Alderman Woerman asked to place this item on Unfinished Business as he will recuse himself from the discussion and vote on this item. (PLACED ON UNFINISHED BUSINESS) 25-0022 An Ordinance Changing the Name of a Portion of Suncrest Drive to Suncrest Court located north of Wingpointe Drive located in Kane County, Aurora Illinois (PLACED ON CONSENT AGENDA) 25-0024 An Ordinance Changing the Name of Elm Street to West Park Avenue located between N. Lake Street and N. River Street located in Kane County, Aurora Illinois (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On January 16, 2025 and Reviewed the Following Items: 25-0023 An Ordinance amending Division 2-V-2 of Chapter 2 of the Code of Ordinances by creating Sec. 2-341.1 pertaining to electronic procurement. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 21, 2025 25-0029 A Resolution authorizing the city to accept a grant award of $39,981.00 from the Department of Homeland Security for the Fiscal Year 2023 Building Resilient Infrastructure and Communities program to update existing building codes and handbooks to help reduce potential losses to buildings and contents due to floods, tornado winds, and other natural disasters. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On January 14, 2025 and Reviewed the Following Items: 24-0999 A Resolution authorizing the Emergency Management Coordinator to execute an Intergovernmental Emergency Warning Siren Donation Agreement with the Village of Sugar Grove pertaining to the real property located at Route 56 and Blackberry Creek in Sugar Grove, Illinois. (PLACED ON CONSENT AGENDA) 25-0032 A Resolution authorizing the Chief of Police to sign and execute the Annual Memorandum of Understanding with Learning for Life, a District of Columbia non-profit corporation for the Aurora Police Department Youth Explorers Post #8847 program. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On January 13, 2025 and Reviewed the Following Items: 24-0859 A Resolution requesting implementation of a Privacy Readiness Review by Class-LLC, Atlanta, GA for a total amount not to exceed $100,000.00. Jeff Anderson, Deputy CIO - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0987 A Resolution to award a contract to Connelly Electric Company in an amount not-to-exceed of $53,500.00 for the Water Production Division (WPD). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 21, 2025 24-1000 A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for an amount not to exceed $1,570,000.00. (PLACED ON CONSENT AGENDA) 24-1003 A Resolution authorizing the Mayor to sign and execute the Water Main Easement Agreement with Commonwealth Edison Company (ComEd) as part of the Middlebury Drive to LaJolla Court Water Main Installation. (PLACED ON CONSENT AGENDA) 24-1007 A Resolution authorizing the execution of permits with the State of Illinois for maintenance and construction on State Highways. (PLACED ON CONSENT AGENDA) 25-0005 A Resolution authorizing a rehabilitation project of six (6) finished water distribution pumps for the Water Production Division in an amount not-to-exceed of $402,000. (PLACED ON CONSENT AGENDA) 25-0009 A resolution authorizing the Director of Purchasing to adopt unit prices submitted by Core and Main for the purchase of Sensus Water Meters and accessories. (PLACED ON CONSENT AGENDA) 25-0010 A Resolution authorizing the Director of Purchasing to execute Change Order Number 1 to the Contract with Hoerr Construction Inc. for the 2024 Sanitary Sewer CIPP Lining project in the amount of $84,825.00. (PLACED ON CONSENT AGENDA) 25-0011 A Resolution Authorizing a Contract and IEPA PWSLP loan forgiveness agreement with Brandt Excavating, Inc for the Lead Service Replacement Project - Contract 2 for the bid amount of $3,261,380.00, pending approval of on IEPA loan forgiveness loan. (PLACED ON CONSENT AGENDA) 25-0016 A Resolution authorizing the execution of real estate contracts to purchase properties required for the Farnsworth Bilter Church Roadway Widening Project. Ken Schroth, Direct of Public Works and City Engineer - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final January 21, 2025 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On January 7, 2025 and Reviewed the Following Items: 24-0977 A Resolution approving the appointment of Glenda Love and the reappointments of Sumera Galvez, Maureen McKane, Penelope Garcia, and Luanne Lo Monte to the Human Relations Commission. (PLACED ON CONSENT AGENDA) 24-1013 A Resolution To Endorse the Legislative Action Program of the DuPage Mayors and Managers Conference for the 2025 Legislative Session. (PLACED ON UNFINISHED BUSINESS) Alderman Woerman also discussed item 25-0068 that was discussed in RAP earlier today, January 21, 2025. NEW BUSINESS 25-0053 A Resolution approving the appointment of Steve Kulesza as Superintendent of Parks and Recreation. Jim Birchall, Chief Facilities Officer - City of Aurora, announced Steve Kulesza who introduced himself and provided a bit of information about his background. (PLACED ON CONSENT AGENDA) 25-0058 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Workers Compensation Claim #18Q05I559314. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER First Ward Alderman Dan Barreiro gave a presentation of happenings in his ward since being appointed to the position. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final January 21, 2025 ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and this meeting adjourned at 5:40 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 6