Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 01, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Alderman Saville arrived at the meeting at 5:04 p.m. and was, therefore, marked present. Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman John Laesch MINUTES OF THE TUESDAY, MARCH 18, 2025 COMMITTEE OF THE WHOLE MEETING 25-0235 Approval of the Minutes of the Tuesday, March 18, 2025, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes. The motion carried by voice vote. MAYOR’S REPORT There was no Mayor's Report. PUBLIC COMMENT The City Clerk read the Rules of Public Comment, however, there were no people wishing to present public comment to the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 1, 2025 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On March 26, 2025 and Reviewed the Following Items: 25-0209 An Ordinance Granting a Conditional Use Permit for a Gas Station with Separate Diesel Lanes (Truck Stop Establishments 2841) on the Property located at the Southeast Corner of Eola Road & Diehl Road Ed Sieben, Zoning & Planning Director - City of Aurora, presented. Mr. Ali Bukhres presented on behalf of Petitioner, Quik Trip. (PLACED ON UNFINISHED BUSINESS) 25-0210 A Resolution Approving a Revision to the Preliminary Plan and Plat for property located at southeast Corner of Eola Road and Diehl Road Ed Sieben, Zoning & Planning Director - City of Aurora, presented. Mr. Ali Bukhres presented on behalf of Petitioner, Quik Trip. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On March 27, 2025 and Reviewed the Following Items: 25-0117 A Resolution authorizing the purchase of a parcel for the Water Production Division in the amount of $125,000.00. (PLACED ON CONSENT AGENDA) 25-0194 A Resolution authorizing the execution of IDOT standard agreements for land acquisition activities as part of the Indian Trail (Ohio to Pennsbury) Signal Modernization Project. (PLACED ON CONSENT AGENDA) 25-0208 A Resolution Approving the Expansion of the Historic Preservation Grant Program and Adopting New Program Guidelines (PLACED ON CONSENT AGENDA) 25-0218 A Resolution to purchase a new 2025 Police Interceptor hybrid vehicle from Currie Commercial Center, 10125 W. Laraway, Frankfort, IL for $58,843.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 1, 2025 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On March 25, 2025 and Reviewed the Following Items: 25-0222 A Resolution establishing the maximum number of licenses for tattoo and body art establishments in accordance with Chapter 25, Article XI "Tattoo and Body Art Establishments". (PLACED ON CONSENT AGENDA) 25-0237 A Resolution authorizing entering into agreement with the Board of Education of Indian Prairie Community Unit School District 204 for the installation of an outdoor warning siren. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 24, 2025 and Reviewed the Following Items: 25-0052 A Resolution authorizing Samsara Inc. to provide telematics services for the City fleet from May 1, 2025 through December 31, 2025, with four (4) optional one-year extensions. (PLACED ON CONSENT AGENDA) 25-0062 A Resolution authorizing the Director of Purchasing to execute change orders to the contracts with Electric Conduit Construction (ECC) and Platt Electric in the combined amount of $150,000 for the relocation of existing electrical infrastructure from vaults located under the sidewalk along Broadway from Benton Street to New York Street. (PLACED ON CONSENT AGENDA) 25-0074 A Resolution authorizing the execution of an Engineering Agreement with Transmap Corporation in the not to exceed amount of $250,000.00 to update the City’s Pavement Management System and provide a Sign Inventory. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 1, 2025 25-0205 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments (Bid 25-013) for a One Year Contract with Three Optional One Year Extensions upon mutual consent. (PLACED ON CONSENT AGENDA) 25-0223 A Resolution to award the High Street and Pierce Street Intersection Water Main Improvements, located in Ward 1, to Superior Excavating Co., in the bid amount of sixty-three thousand four hundred eighty-seven dollars and zero cents ($63,487.00). (PLACED ON CONSENT AGENDA) 25-0228 A Resolution to award the N. Elmwood Drive Water Main Replacement project, located in Ward 6 to Winniger Excavating, Inc., in the bid amount of nine hundred thirty-three thousand four hundred sixty-five dollars and zero cents ($933,465.00). (PLACED ON CONSENT AGENDA) 25-0229 A Resolution to award the Daywards Ct. Water Main Replacement project, located in Ward 3, to Brandt Excavating Inc., in the bid amount of six hundred seventy-two thousand one hundred fifty-seven dollars and fifty cents ($672,157.50). (PLACED ON CONSENT AGENDA) 25-0230 A Resolution authorizing the Director of Purchasing to execute an agreement with Hygieneering, Inc. in the amount of $123,285.00 to provide safety consulting services to the Department of Public Works. (PLACED ON CONSENT AGENDA) 25-0231 A Resolution authorizing the Director of Purchasing to execute a contract with Hitchcock Design Group to provide design services for Millennium Plaza in the amount of $218,300. (PLACED ON CONSENT AGENDA) 25-0232 A Resolution authorizing the Director of Purchasing to renew the professional services agreement with Olea Networks, Inc. for large water meter sensor and analytical services. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 1, 2025 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 18,2025 and Reviewed the Following Items: 25-0224 Presentation and discussion of upcoming proposed ordinance amendment to Chapter 27, specifically Sec. 27-176 "Parking Commercial Vehicles, Trailers, Truck Trailers and Truck Tractors in Residential Districts". (INFORMATION ONLY) 25-0225 A Resolution approving the appointment of Robert Dunn to the Civil Service Commission. (PLACED ON CONSENT AGENDA) 25-0226 A Resolution authorizing the appointment of Marquerite Blitch to the Mayor's Sustainable Aurora Advisory Board. (PLACED ON CONSENT AGENDA) HELD ITEMS FROM LAST C.O.W. MEETING 25-0181 A Resolution authorizing approval of a Loan Agreement between the City of Aurora, Delicia Bowling, and Darius Butler for the purpose of facilitating the opening of The Soul Spot, a soul food restaurant, in Unit E4 at the Fox Valley Mall located at 195 Fox Valley Center Dr, Aurora, IL 60504 David Dibo, Director of Economic Development - City of Aurora, presented. Patricia Ryan - Fox Valley Mall, presented. Priscilla Orozco and Omar Perez - Economic Development - City of Aurora, presented. (PLACED ON CONSENT AGENDA) STAFF REPORT There was no Staff Report. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 1, 2025 ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:37 p.m. Submitted by: __________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 6