Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 20, 2025 4:00 PM ***Please note 4:00 p.m. start time for this meeting only*** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Laesch called the meeting to order at 4:01 p.m. and the roll was called. Alderman Mesiacos arrived at the meeting at approximately 4:05 p.m. and was, therefore, marked present for the meeting. Present 11 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Jonathan Núñez, Alderman Carl Franco, Alderman Mike Saville, Alderman Javier Bañuelos, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman-At-Large Keith Larson, and Mayor John Laesch Absent 1 - Alderwoman Patty Smith MINUTES OF THE TUESDAY, MAY 6, 2025 COMMITTEE OF THE WHOLE MEETING 25-0436 Approval of the Committee of the Whole Meeting Minutes of Tuesday, May 6, 2025. A motion was made by Alderman Franco and seconded by Alderman Barriero to approve and file the minutes. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 20, 2025 MAYOR’S REPORT Mayor Laesch presented a Mayoral Proclamation for National Bike Month to representatives of the Bicycle, Pedestrian, and Transit Advisory Board. Mayor Laesch presented the Mayor's Award of Excellence to the Kane County and DuPage County Educators of the Year: - 2025 Kane County Administrator of the Year Dr. David Ballard, Associate Superintendent of Staff & Student Services of East Aurora D131. - 2025 DuPage Regional Office of Education DuPage Educator of the Year Dr. Adrian Talley, Superintendent of Indian Prairie School District 204. Mayor Laesch presented a Mayoral Proclamation to Clayton Muhammad for his 12 years of service to the City of Aurora with sincere thanks, wishing Clayton the best on behalf of the entire City of Aurora. 25-0429 The Administration of the Oath of Office to Aurora Police Deputy Chief Steven A. Stemmet (appointment confirmed on April 10, 2025). Mayor Laesch administered the Oath of Office of Deputy Police Chief to Steve Stemmet. 25-0430 The Administration of the Oath of Office to Aurora Police Chief Matthew T. Thomas (appointment confirmed on April 10, 2025). Mayor Laesch administered the Oath of Office of Police Chief to Matt Thomas. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Senayit Aukbamichael spoke regarding electric fire trucks. 2. Rick Lawrence spoke regarding actions taken at the City Council meeting on May 13, 2025. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On May 14, 2025 and Reviewed the Following Items: 25-0336 An Ordinance Annexing Property located at 1681 Bilter Road to the City of Aurora, Illinois (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 20, 2025 Building, Zoning and Economic Development Committee Planning & Development Resolutions 25-0352 A Resolution Approving a Revision to the Final Plan for Herget Middle School, located at 1550 Deerpath Road. This P&D Resolution was finalized (appealable). PDFNL 25-006 25-0391 A Resolution Approving a Final Plan for the Learning Commons on the Aurora University Campus located at the northwest corner of Prairie Street and S. Randall Road This P&D Resolution was finalized (appealable). PDFNL 25-007 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On May 15, 2025 and Reviewed the Following Items: 25-0292 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 (Amendment #3 For The 2024 Fiscal Year). Stacey Peterson, Director of Financial Operations - City of Aurora, presented. (PLACED ON CONSENT AGENDA) 25-0258 A Resolution to award a contract to Builders Paving, LLC in the amount of $5,873,168.00, and to appropriate $3,500,000.00 of MFT Funds for the 2025 Citywide Street Resurfacing-EAST project. (PLACED ON CONSENT AGENDA) 25-0359 A Resolution authorizing the purchase of one replacement Ford Hybrid Utility Police Interceptor from Currie Motors for $52,488.00. (PLACED ON CONSENT AGENDA) 25-0378 A Resolution authorizing the Director of Purchasing to enter into a purchase agreement with Five Eight Group for the procurement of a drive test scanner for the Aurora Police Department, in a total amount not to exceed $170,000. A motion was made by Alderman Barreiro and seconded by Alderwoman Baid to return this item to the Finance Committee. The motion carried by voice vote. This Resolution was returned to the Finance Committee. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 20, 2025 25-0393 A Resolution approving the IDOT low bid award for Construction for the North Aurora Road Underpass at the CN Railroad. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On May 13, 2025 and Reviewed the Following Items: 25-0327 A Resolution maintaining the maximum number of Class D: Downtown Core On-Site Consumption liquor licenses (unofficially related to the application from French 75 Gallery and Lounge, Inc.). [Ward 2] (PLACED ON CONSENT AGENDA) 25-0369 A Resolution authorizing the Director of Purchasing to enter into a purchase agreement with Axon Enterprises, Inc. for the procurement of squad car cameras and related equipment for the Aurora Police Department, for a total amount not to exceed $99,664.08. (PLACED ON CONSENT AGENDA) 25-0389 A Resolution establishing the maximum number of Class B: Onsite Consumption liquor licenses, (unofficially related to the application from GJM Pizza LLC d/b/a Ach-N-Lou's Pizza Pub Inc. at 1592 N Farnsworth). [Ward 1] (PLACED ON CONSENT AGENDA) 25-0390 A Resolution establishing the maximum number of Class D: Fox Valley Entertainment District licenses, with Self-Service, Strolling and Package Sales Endorsements, (unofficially related to the application from Fox Taps, LLC d/b/a Tapville - Drink While You Shop - Fox Valley Mall, 195 Fox Valley Center Dr. 14 E). [Ward 10] (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 20, 2025 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On May 12, 2025 and Reviewed the Following Items: 25-0063 A Resolution authorizing the Director of Purchasing to enter into agreements with Indoff LLC, 11816 Lackland Rd, St. Louis, MO 63146 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in amounts not to exceed $32,500.00 and $53,866.00, respectively, for the purchase of lighting materials for various locations throughout the City. (PLACED ON CONSENT AGENDA) 25-0343 A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for $1,717,548.00. (PLACED ON CONSENT AGENDA) 25-0379 A Resolution to award the Beau Ridge North Water Main Improvements project, located in Ward 6, to Miller Pipeline LLC, in the bid amount of $3,173,802.50. (PLACED ON CONSENT AGENDA) 25-0382 A Resolution authorizing the Director of Purchasing to utilize General Services Administration (GSA) and Houston-Area Council (HGAC) Cooperative Purchasing Contracts to purchase a pair of vehicle repair lifts for the new Public Works Facility from Vehicle Services Group, LLC, 2700 Lanier Drive, Madison, IN 47250 for the combined amount of $97,610.25. (PLACED ON CONSENT AGENDA) 25-0385 A Resolution to award the Fox Valley Center Drive Water Main Replacement project, located in Ward 10 to Fox Excavating, Inc., in the bid amount of $209,835.00. (PLACED ON CONSENT AGENDA) 25-0396 A Resolution to purchase mobile vehicle barriers from Meridian Rapid Defense Group for use at special events. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 20, 2025 25-0397 A Resolution authorizing the execution of an Intergovernmental Agreement with the Illinois Department of Transportation for the maintenance of state routes with the City of Aurora. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On May 6, 2025 and Reviewed the Following Items: 25-0372 An Ordinance creating Sec. 27-135 of the Code of Ordinances entitled "Vehicular Nuisance." Lt. Andy Wolcott, Special Services - Aurora Police Department, presented. (PLACED ON CONSENT AGENDA) 25-0375 A Resolution authorizing the appointment of Karina Cano to the "Sister Cities Commission" (SCC). (PLACED ON CONSENT AGENDA) 25-0380 Presentation on the "Downtown Revitalization" Portal. (FILED) ALDERMAN'S CORNER There was no Alderman's Corner. CLOSED SESSION A Closed Session was needed pursuant to Sec. 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation or dismissal of specific employees of the public body. A motion was made by Alderman Mesiacos and seconded by Alderwoman Garza to enter into Closed Session and thereafter adjourn the Committee of the Whole meeting with no further action or public business to take place for purposes of the Committee of the Whole. The motion carried by the following vote and the Open Session of this meeting moved into Closed Session at 5:45 p.m. Aye: 10 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Núñez, Alderman Franco, Alderman Saville, Alderman Bañuelos, Alderman Bugg, Alderwoman Baid and Alderman-At-Large Larson City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 20, 2025 ADJOURN The Closed Session adjourned at 8:03 p.m. Submitted by: ________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. 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