Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 05, 2025 2:00 PM **Please Note: 2:00 p.m. start time for this meeting only.** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Laesch called the meeting to order at 2:01 p.m. and the roll was called. A motion was made by Alderman Franco and seconded by Alderwoman Garza to allow Alderwoman Smith to participate in this meeting remotely. The motion carried by voice vote and Alderwoman Smith attended this meeting via teleconference. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Jonathan Núñez, Alderman Carl Franco, Alderman Mike Saville, Alderman Javier Bañuelos, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman-At-Large Keith Larson, Alderman-At-Large Will White, and Mayor John Laesch MINUTES OF THE TUESDAY, JULY 15, 2025 COMMITTEE OF THE WHOLE MEETING 25-0590 Approval of the Minutes of the Tuesday, July 15, 2025, Committee of the Whole Meeting. A motion was made by Alderman Franco and seconded by Alderwoman Garza to approve and file the minutes. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 5, 2025 MAYOR’S REPORT Mayor Laesch presented a Mayoral Proclamation to members of the City of Aurora's Emergency Management Agency in honor of National Emergency Management Awareness Month. Natalie Wiza, Emergency Management Coordinator, accepted the Proclamation and spoke on behalf of the Aurora Emergency Management Agency. The public was reminded that National Night Out will be held this evening at locations throughout the City of Aurora. Katrina Boatright, Senior and Disability Services Manager - City of Aurora, introduced the City of Aurora's Aging in Place Safety Program. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Senayit Aukamichael spoke regarding Wilder Park. 2. Mike McCoy spoke regarding ACCA and the Paramount Arts Center. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On July 23, 2025 and Reviewed the Following Items: 25-0573 A Resolution authorizing the acceptance of a Bid for Tree and Brush Removal by Homer Tree Service, Inc. at the Aurora Municipal Airport in the amount of $63,500. (PLACED ON CONSENT AGENDA) 25-0586 A Resolution authorizing the purchase of a salt storage structure from ClearSpan Corporation, through Sourcewell, in the amount of $40,681.56, and associated concrete work for the Aurora Municipal Airport in a total amount not to exceed $60,000.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 5, 2025 Building, Zoning and Economic Development Committee Planning & Development Resolutions 25-0559 A Resolution Approving a Revision to the Final Plat for Lot 1A of Resubdivision of Lot One in Orchard Road Subdivision on vacant land located at 1380 N. Orchard Road and 1444 N. Orchard Road and establishing Springs at Aurora Subdivision Tracey Vacek, Director of Zoning and Planning, presented. This P&D Resolution was finalized. Enactment #PDFNL25-022 25-0560 A Resolution Approving a Final Plan on the property located at 1444 N. Orchard Road for a Multi-Family Dwelling (1140) Use This P&D Resolution was finalized. Enactment #PDFNL25-023 25-0579 A Resolution Approving a Final Plan Revision for 1125 Aurora Avenue to modify a condition placed on the Final Plan approval This P&D Resolution was finalized. Enactment #PDFNL25-024 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On July 24, 2025 and Reviewed the Following Items: 25-0574 A Resolution to authorize the purchase of museum collection storage equipment from Bradford Systems, at a total cost of $84,889. (PLACED ON CONSENT AGENDA) 25-0594 Acceptance of the 2024 Annual Financial Reports for the City, TIF funds, Single Audit and GATA Reports. Stacey Peterson, Chief Financial Officer, responded to questions. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 5, 2025 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On July 22, 2025 and Reviewed the Following Items: 25-0492 A Resolution authorizing the Emergency Management Coordinator to enter into agreements with non-profit and non-governmental organizations for emergency and disaster relief services and support. (PLACED ON CONSENT AGENDA) 25-0537 A Resolution authorizing the Director of Purchasing to enter into a renewal of the ShotSpotter service agreement with Soundthinking, Inc. for a period of three years. Steve Stemmet, Deputy Chief - Aurora Police Department, presented. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On July 21, 2025 and Reviewed the Following Items: 25-0575 A Resolution authorizing the director of purchasing to enter into a five year agreement with Mark43, Inc. of New York, New York and ancillary vendors at a cost of $4,020,267.64 for the purposes of obtaining a CAD/RMS system and developing interfaces required for system functionality. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On July 15, 2025 and Reviewed the Following Items: Rules, Administration and Procedures Committee Resolutions 25-0572 A Resolution authorizing the Ward 1 Residential and Nonprofit Grant Program. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 5, 2025 NEW BUSINESS 25-0284 A Resolution authorizing the Director of Purchasing to enter into an agreement with L3Harris of Melbourne, FL to construct a communications tower for a total cost of $481,166.48. Jeff Anderson, Deputy CIO - City of Aurora, responded to questions. Jack Skelley- L3Harris Technologies, responded to questions. (PLACED ON CONSENT AGENDA) 25-0285 A Resolution authorizing the Director of Purchasing to purchase services for Amendment 4 of the System Maintenance Agreement with L3Harris, Melbourne, FL for $544,624.70. (PLACED ON CONSENT AGENDA) CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Saville and seconded by Alderman Bugg to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 3:03 p.m. Submitted by: ________________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 5, 2025 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 6