Finance Committee

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday November 12, 2013 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman John Peters CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:06 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman John Peters OTHERS PRESENT Chris Rud, Howard Krop, J. DeMarte, Stephanie Lulay, Jimi Allen City of Aurora: Bob Leible, Water Production; John Banbury, Legal Dept.; Tom Greiner, AFD; Don Davis, AFD; Chris Lirot, Engineering; Stephen Adams, MIS; Ted Beck, MIS; Stacey Hamling, Finance/Budget; Jim Pilmer, Neighborhood Standards; Lt. Abbs, APD; Jeff JcLaughlin, Neighborhood Redevelopment; Ken Schroth, Public Works; Eric Gallt, Engineering; Alderman Bohman, Ward 1; Alderman Mesiacos, Ward 3; Alderman Donnell, Ward 4; Esther Phillips, Purchasing; Alex Alexandrou, Admin. Services; Bill Wiet, Development Services; Stephanie Phifer, Planning & Zoning; Brian Caputo, Finance; Chuck Nelson, Mayor's Office; Charlie Wilkins, Planning & Zoning APPROVAL OF MINUTES 13-00792 Minutes for the Finance Committee on Tuesday, October 22, 2013. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be approved and filed. The motion carried. Ayes: 3 13-00798 Approval of Finance/Budget minutes from Tuesday, October 29, 2013 Introduction of 2014 Budget. A motion was made by Alderman Mervine, seconded by Chairperson O'Connor, that this agenda item be approved and filed. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes November 12, 2013 Ayes: 2 13-00822 Approval of the minutes from the Special Finance Meeting of 11/5/2013. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be approved and filed. The motion carried. Ayes: 3 13-00823 Approval of the minutes from the Special Finance Meeting of 11/7/2013. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be approved and filed. The motion carried. Ayes: 3 AGENDA 13-00447 Ordinance for the Establishment of a Special Service Area Number 174 McDonald’s USA, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00455 Ordinance for the Establishment of a Special Service Area Number 175 Marmion Campus - Abbey Farms, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00808 An Ordinance Proposing the Establishment of a Special Service Area Number 172 Aurora University Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00709 Resolution Requesting Authority to Purchase Seven WatchGuard 4RE In-Car Camera Systems for use with the Police Department’s WatchGuard In-Car Video System in the Amount not to Exceed $36,000.00 City of Aurora Page 2 Finance Committee Meeting Minutes November 12, 2013 A motion was made by Alderman Peters, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00770 Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. A motion was made by Alderman Peters, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00783 Resolution Accepting an Illinois Housing Development Authority (IHDA) Grant in the Amount of $279,300 to Fund a First Time Homebuyer Acquisition and Rehabilitation Program and Authorization to Execute Agreements with IHDA and the Joseph Corporation to Implement the Program A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00794 Resolution approving and Intergovernmental Agreement with the Illinois Department of Transportation for the IL Route 34 Overpass over the Canadian National Railroad Tracks and corresponding ordinances for Discharge of Waste Restrictions, Parking Restrictions, and Prohibition of Encroachment. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00797 Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency Agreement for Federal Participation with the State of Illinois, to Execute the Engineering Agreement with Wills Burke Kelsey Associates, Ltd. and to Appropriate Motor Fuel Tax Funds for the Sheffer Road Bridge Project A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00800 Resolution Accepting the Bid from Fire Service Inc , St John, Indiana in the Amount of $195,246.00 for the Purchase of One 2013 Ford F450 Type I Ambulance. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes November 12, 2013 13-00820 Resolution Authorizing the Sale of One (1) 1992 Surplus Fire Apparatus for the Fire Department through B & P Fire Apparatus of Aurora, Illinois. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00781 A resolution authorizing the purchase and installation of a communications tower at 649 South River St. (Water and Sewer Maintenance Facility). Purchases to be made with Sentinel Downers Grove, IL and RA Ubert Yorkville, IL. Total project cost of $188,243.00. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00824 A resolution authorizing the purchase and installation of a communications tower at 2680 Church Road. (Church Road Water Tower). Purchases to be made with Sentinel Downers Grove, IL and RA Ubert Yorkville, IL. Total project cost of $169,418.00. A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 13-00625 Resolution Authorizing the Execution of a Development Agreement with Jimi Allen Photography, Inc. for 56-58-60 S LaSalle St (Jimi Allen Photography, Inc. - AU22/3-11.285-AG - ES - Ward 2) This Resolution was held 13-00777 An Ordinance Authorizing the Execution of an Agreement Concerning the Granting of a License for use of City Owned Property Located at 329 Plum Street (PIN: 15-15-352-055) A motion was made by Alderman Mervine, seconded by Alderman Peters, that this agenda item be recommended for approval. The motion carried. Ayes: 3 2014 BUDGET 13-00773 Review of the Proposed 2014 City Budget - Neighborhood Standards & Administrative Services. This Reports/Studies was discussed and filed City of Aurora Page 4 Finance Committee Meeting Minutes November 12, 2013 ADJOURNMENT: Alderman Peters left the meeting at 5:02 PM. A motion was made by Alderman Mervine, seconded by Chairperson O'Connor, that the meeting be adjourned at 5:10 PM. The motion carried. Ayes: 2 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agends prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5