Finance Committee

City Hall 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday December 10, 2013 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:04 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Phil Pogue, Rick Huizinga, Frank Frank Zitnik, Joel Pyle, J. DeMarte, H. Koop, Mike Nugent City of Aurora: Stephen Adams, MIS; Ted Beck, MIS; Ray Hull, Water & Sewer; Brian Caputo, Finance; Esther Phillips, Purchasing; Alisia Lewis, HR; Alex Alexandrou, HR; Alderman Donnell, Ward 4; Carie Anne Ergo, Mayor's Office APPROVAL OF MINUTES 13-00874 Approval of the Finance /Budget Meeting minutes from Tuesday, November 26, 2013. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried. Ayes: 3 13-00876 Approval of the Budget Meeting minutes from Tuesday, December 3, 2013. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes December 10, 2013 13-00838 A Resolution to Approve a Leak Detection Survey of the City of Aurora Water Distribution System to ADS Environmental Services LLC, Huntsville, AL in the Amount Not to Exceed $38,150.00 for the Water & Sewer Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00845 A Resolution to Purchase 1100 Additional SmartPoint Transceivers Units to Wirelessly Read Water Meters thereby Amending Resolution R13-123. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00880 An Ordinance authorizing the modification of the existing T-Mobile lease for tower colocation at 1325 West Indian Trail. This lease modification is required to allow for the move of their equipment from the City of Aurora water tower to the City owned communication monopole on the same site. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00916 A Resolution Authorizing Agreement for Administrative Services with Allied Benefit Systems, Inc. for PPO Group Health Plan Administration for Period January 1, 2014 through December 31, 2014 A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00918 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss Coverage with QBE Insurance Group, Ltd. For the Period January 1, 2014 through December 31, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00920 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability Insurance for the Period of December 31, 2013 through December 31, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes December 10, 2013 Ayes: 3 13-00921 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery, Excess Workers Compensation, Crime and Fine Arts Insurance for the Period of December 31, 2013 through December 31, 2014. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00917 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers, AFL/CIO Effective 1/1/13 through 12/31/16 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00886 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number One) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00887 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Twenty-Four) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00888 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Twenty-Five) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00889 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Twenty-Seven) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes December 10, 2013 Ayes: 3 13-00890 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Thirty-Two) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00891 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Forty-Four) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00892 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Sixty) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00893 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Sixty-Three) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00894 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Sixty-Five) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00895 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number 66A) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 4 Finance Committee Meeting Minutes December 10, 2013 13-00896 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Six B) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00897 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Six C) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00898 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Six D) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00899 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Seven) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00900 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Seventy) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00901 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Eighty-Eight) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00902 An Ordinance Levying Certain Special Service Area Taxes for the City of Aurora Page 5 Finance Committee Meeting Minutes December 10, 2013 Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Ninety) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00903 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number One Thirty Four) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00904 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number One Hundred Forty One) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00905 An Ordinance Authorizing and Providing for the Abatement of Special Service Area Tax Levies, 2013 Tax Levy Extension This Ordinance was recommended for approval Ayes: 3 13-00908 An Ordinance Adopting an Annual Budget for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014 in Lieu of Passage of an Appropriation Ordinance A motion was made by Alderman Mervine, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 Abstain: 1 13-00909 An Ordinance Authorizing and Providing for the Abatement of General Obligation Bond Tax Levies, 2013 Tax Levy Extension A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00910 An Ordinance Levying Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2013 through December 31, 2013 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 6 Finance Committee Meeting Minutes December 10, 2013 Ayes: 3 13-00923 An Ordinance Levying Library Fund Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2013 through December 31, 2013 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 13-00625 Resolution Authorizing the Execution of a Development Agreement with Jimi Allen Photography, Inc. for 56-58-60 S LaSalle St (Jimi Allen Photography, Inc. - AU22/3-11.285-AG - ES - Ward 2) ADJOURNMENT: A motion was made by Alderman Bohman, seconded by Alderman Mervine, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:30 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agends prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 7