Finance Committee

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday February 11, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:06 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Stephanie Lulay, Jimi Allen, Chris Rud City of Aurora: Blanca Dominguez, Legal Dept.; Jim Dahl, MIS; Ted Beck, MIS; Jeff McLaughlin, Neighborhood Redevelopment; Jeff Schmidt, Golf Operations; Brian Caputo, Finance Dept.; Carie Anne Ergo, Mayor's Office; Joe Hopp, Equipment Services; Charles Koch; MVPS; Bill Wiet, Development Services; Stephanie Phifer, Planning & Zoning; Alderman Donnell, Ward 4 APPROVAL OF MINUTES 14-00074 Approval of the minutes from the 1/28/2014 finance meeting. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried. Ayes: 3 AGENDA 13-00809 An Ordinance for the Establishment of a Special Service Area Number 172 Aurora University Kane County in the City of Aurora Following Notice and Public hearing in Connection Therewith. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes February 11, 2014 Ayes: 3 14-00026 A Resolution to approve a Professional Services contract with Merrimac Solutions, Inc. for technology staff augmentation for the Information Technology (IT) Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00045 A Resolution authorizing payment of the annual maintenance contract with Harris Corporation, Lynchburg, VA for an annual support agreement for the Public Safety and Municipal Radio System. Contract amount of $366,058.59 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00037 A Resolution Authorizing Assistance under the Single Family Restoration Program - a Forgivable Loan for 535 West Downer Place, (Nichole Allen, Owner), Two Units Reduced to One Unit - 4th Ward A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00038 A Resolution Authorizing Assistance Under the Single Family Restoration Program - a Forgivable Loan for 595 East Downer Place, (Armando and Sarah Escareno, Owners), Two Units Reduced to One Unit - 2nd Ward A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00064 A Resolution Authorizing Assistance under the Single Family Restoration Program Forgivable Loan for 65 South Chestnut Street, (Paul and Mary Lyzun, Owners), two units reduced to one unit - 4th Ward A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00065 A Resolution Authorizing Assistance under the Single Family Restoration Program Forgivable Loan for 202 Arnold Avenue, (Daniel and Guadalupe DeLeon, Owners), Three Units Reduced to One Unit - 4th Ward City of Aurora Page 2 Finance Committee Meeting Minutes February 11, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00060 A Resolution Authorizing the execution of a contract to hire a Contractual Golf Professional for the 2014 golf season in the amount not to exceed $31 ,500.00 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00075 A Resolution authorizing the sale of the City's retired vehicles and equipment through JJ Kane Auctioneers . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00082 A Resolution authorizing the purchase of three replacement heavy duty dump trucks from Rush Truck Centers, Springfield, Illinois under the Illinois Department of Central Management Services Contract in an amount not to exceed $370,000 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00089 A Resolution authorizing the execution of a collection services agreement with Municipal Collections of America, Inc. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00078 A Resolution Authorizing the Purchase of Various Golf Course Equipment in the Total Amount of $61,731.87 Under the National Intergovernmental Purchasing Alliance . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00091 A Resolution Authorizing the Execution of a Development Agreement for the Façade Repair and Restoration of 56-60 S LaSalle St . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes February 11, 2014 HELD 13-00625 Resolution Authorizing the Execution of a Development Agreement with Jimi Allen Photography, Inc. for 56-58-60 S LaSalle St (Jimi Allen Photography, Inc. - AU22/3-11.285-AG - ES - Ward 2) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be placed in history. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:50 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4