Finance Committee

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday May 13, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:12 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Will Smith, John Savage City of Aurora: Joe Hopp, Equipment Services; Jolene Coulter, Purchasing; Ray Hull, Water & Sewer; Bill Pauley, Street Dept.; Tim forbes, Street Dept.; Alayne Weingartz, Law Dept.; Dan Barreiro, Community Services; Eric Gallt, Engineering; Ken Schroth, Public Works; Carie Anne Ergo, Mayor's Office; Brian Caputo, Finance Dept.; Alderman Donnell, Ward 4; Ted Beck, MIS Dept. APPROVAL OF MINUTES 14-00340 Approval of the minutes from the 4-22-2014 finance committee meeting. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried. Ayes: 3 AGENDA 14-00368 An Ordinance Proposing the Establishment of a Special Service Area Number 173 Chicago Premium Outlets - Parking Lot Expansion in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith . City of Aurora Page 1 Finance Committee Meeting Minutes May 13, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00370 An Ordinance Proposing the Establishment of a Special Service Area Number 176 Sai Samstahn USA Addition Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00372 An Ordinance Proposing the Establishment of a Special Service Area Number 177 Pipe Fitters Local 597 Training Center Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00384 An Ordinance Proposing the Establishment of a Special Service Area Number #178 Main Baptist Church, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00203 A Resolution to renew the Lease Amendment #7 with The Auto Club Group for a 2-year lease of the 132 parking spaces for the permit holders at the RT 59 Transit Center. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00206 A Resolution to reject all previous bids for the purchase of a six inch trailer mounted diesel trash pump for the Water and Sewer Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00261 A Resolution authorizing a change order for the Crowe Horwath, LLP, Oak Brook, Illinois ERP software selection project, originally approved under Resolution R13-263, in the amount of $44, 608.00 . City of Aurora Page 2 Finance Committee Meeting Minutes May 13, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00347 A Resolution to purchase a Bobcat S770 skid steer with attachments from Atlas Bobcat 490 Topsoil Dr. West Chicago, IL 60185 plus a trade-in allowance of $10,500.00 for a total amount of $56,220.00 as a sole source. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00352 A Resolution to purchase two Spaulding 2-ton RSG Hot Patchers from Spaulding Manufacturing Inc. 5366 East Rd. Saginaw, MI 48601, as a sole source, for the Street Maintenance Division in the amount of $37,650. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00358 A Resolution Awarding Virgil Cook & Son, Inc. the Low Bid for the Montgomery Road Traffic Signal Installation and Modernization A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00379 A Resolution Authorizing the Execution of an Agreement for the Provision of Electricity Pursuant to the City of Aurora Electricity Aggregation Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00389 A Resolution Accepting an Assignment of Guaranty and Rights and Responsibilities for the Development Agreement for the property located at Route 25 and Mettel Road, commonly known as Heartland Recycling Aurora CCDD. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00257 A Resolution Approving the Second Cycle of Festival Funds in the Amount of $21,750 for 2014 City of Aurora Page 3 Finance Committee Meeting Minutes May 13, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:59 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4