Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday August 12, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: ROLL CALL Chairman O'Connor called the meeting to order at 3:05 PM. Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Ronald Jaffe, Linda Jaffe, Tim Rater, Bruce Kleinfeldt City of Aurora: Ted Beck, MIS; Sherwood Edwards, Aldermen's Office; Stephanie Phifer, Planning & Zoning; Daryl Devick, Public Works; Steve Andras, Engineering/Airport; Joe Hopp, Equipment Services; Esther Phillips, Purchasing; John Russell, Community Services; Dan Barreiro, Community Services; Ken Schroth, Public Works; Brian Caputo, Finance; Ray Hull, Water & Sewer; Alderman Donnell, Ward 4; Carie Anne Ergo, Mayor's Office; Bill Wiet, Development Services; Alderman Garza, Ward 2; APPROVAL OF MINUTES 14-00616 Approval of the 7/22/2014 finance committee meeting minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 14-00369 An Ordinance for the Establishment of a Special Service Area Number 173 Chicago Premium Outlets - Parking Lot Expansion Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith. City of Aurora Page 1 Finance Committee Meeting Minutes August 12, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00371 An Ordinance for the Establishment of a Special Service Area Number 176 Sai Samstahn USA Addition Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00373 An Ordinance for the Establishment of a Special Service Area Number 177 Pipe Fitters Local 597 Training Center Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00385 An Ordinance for the Establishment of a Special Service Area Number 178 Main Baptist Church Expansion Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00658 An Ordinance Providing for the Issuance of $9,150,000 Aggregate Principal Amount of General Obligation Refunding Bonds, Series 2014, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, Confirming the Sale Thereof, and Providing for the Levy and Collection of a Direct Annual Tax for the Payment of Principal of and Interest on Said Bonds . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00296 A Resolution Authorizing Execution of the Third Amendment to the Intergovernmental Agreement between the City of Aurora and the Aurora Civic Center Authority Regarding the Management of RiverEdge Park and John C. Dunham Pavilion This Resolution was held 14-00583 A Resolution to accept a grant from the State of Illinois in the Amount of $750,000 for the Interior Restoration of the Grand Army of the City of Aurora Page 2 Finance Committee Meeting Minutes August 12, 2014 Republic Memorial Museum . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00604 A Resolution to purchase one six inch trash pump from Xylem Dewatering Solutions Inc. of Lansing, IL 60438 in the amount of $53,572.10 for the Water and Sewer Maintenance division . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00627 A Resolution to purchase a Self -Contained Snow Blower from Fair Manufacturing, Inc., P.O. Box 536, Menno, SD 57045 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00630 A Resolution authorizing the purchase, installation, and configuration of equipment at two new Harris Public Radio System high profile tower sites from AMK Services, Johnstown, OH. These sites are located at 649 S. River St. (Water and Sewer Maintenance Facility and 2680 Church Rd. (Church Rd. Water Tower). Total project cost of $566,559.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00631 A Resolution authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement between the Illinois State Toll Highway Authority, the City of Aurora, and the Aurora Township Highway Department regarding the replacement of the bridge at Church Road and the Ronald Reagan Memorial Tollway (I-88) . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00632 A Resolution authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement between the County of Kane and the City of Aurora regarding the widening and replacement of the Jericho Road Bridge over Blackberry Creek in the anticipated amount of $249,000. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes August 12, 2014 Ayes: 3 14-00634 A Resolution Authorizing the Purchase of a Runway Paint Striping Machine for the Aurora Municipal Airport from RAE Products & Chemicals Corporation, Alsip, Il in the amount of $37,762.50 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00642 A Resolution Authorizing the Purchase of a used John Deere Model 9330 Agricultural Tractor from Wright Implement, 2981 Industrial Blvd., Crawfordsville, IN 47933 in the amount of $195,450.00 for the Aurora Municipal Airport. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00643 A Resolution Purchase one Caterpillar 430F EX41T backhoe loader from Patten as a sole source for $107,500.00 for the Water and Sewer Maintenance Division . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 14-00244 A Resolution Amending the 2013 Fence Improvement Program to Include Revised 2005 Guidelines and Authorizing the Continuation of Ward 2 Fence Improvement Program for the City of Aurora and to Request Authority to Bid the Project . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00459 A Resolution to purchase one Vac-con V312/1300 combination sewer machine from EJ Equipment 6949 N.3000 E. Rd. Manteno, IL 60950 in the total amount of $288,039.00 which includes a trade in allowance of $50,371.99 for unit # 63-160). This Resolution was held ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at City of Aurora Page 4 Finance Committee Meeting Minutes August 12, 2014 4:29 PM. The motion carried Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5