Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday October 14, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:07 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Ron Jaffe, Robert Paohicchi, Steven Lord, John Cummings, Pat Kelsey City of Aurora: Rosario DeLeon, Public Properties; Brett Weiler, Public Properties; Daniel Anderson, Public Properties; Alisia Lewis, Human Resources; LaDonna Carr, Human Resources; Eric Gallt, Engineering; Beatrice Torres, Water Billing; John Russell, Community Services; Jim Birchall, Central Services; Dan Barreiro, Community Services; Jeff McLaughlin, Neighborhood Redevelopment; Ray Hull, Water & Sewer; Alderman Donnell, Ward 4; Brian Caputo, Finance Dept.; Sandra Strueber, Aldermen's Office; Alex Voigt, Mayor's Office; Esther Phillips, Purchasing; JIm Pilmer, Neighborhood Standards; Ken Schroth, Public Works; APPROVAL OF MINUTES 14-00817 Approval of the 9/23/2014 finance committee meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 14-00863 Approval of the 10/7/2014 special finance committee meeting minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes October 14, 2014 AGENDA 14-00795 A Resolution to Accept the Proposal of United Meters, Inc., Morris, Illinois for the 2014 Water Meter and Reading Device Change-Out Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00850 A Resolution to Purchase 5000 Total iPerl Water Meters and SmartPoint Transceiver Units from HD Supply Waterworks, Ltd., Carol Stream, Illinois in the Amount of $570,000.00 as the City Budget Allows for the 2014 Water Meter and Reading Device Change-Out Program. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00860 A Resolution to Ratify payment of $131,330 to HD Supply Waterworks Ltd., Carol, Stream, Illinois for Iperl water meters and SmartPoint transceivers and the purchase of additional meters and SmartPoints as the budget allows for the Water and Sewer Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00865 A Resolution to amend the "2014 Citywide Patching - Water and Sewer Maintenance Project" contract with Builders Paving, LLC dba Hardin Paving Services, 4413 Roosevelt Road #108 Hillside, Il 60162 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00813 A Resolution approving the Professional Engineering Services Agreement with HR Green Inc. for the Lake Street and River Street Two Way Conversion A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00814 A Resolution Amending the Guidelines for the Single Family Residential Restoration Program to add Pre-Award Inspections and a 20% Award Contingency for Unforeseen Problems Found in the Permit City of Aurora Page 2 Finance Committee Meeting Minutes October 14, 2014 Inspection Process. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00825 A Resolution Authorizing an Amendment to the CDBG Subrecipient Agreement for Mutual Ground, Inc., to Allow Reallocation of Staff Costs. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00822 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2015 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00823 A Resolution Establishing Dental Insurance Monthly Rates Effective January 1, 2015. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00824 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2015 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00828 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2015 through December 31, 2015 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00830 A Resolution Authorizing Agreement for Administrative Services with Allied Benefit Systems, Inc. For PPO Group Health Plan Administration for Period January 1, 2015 Through December 31, 2015. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes October 14, 2014 Ayes: 3 14-00838 A Resolution Establishing PPO and HDHP Health Insurance Plans and Rates effective January 1, 2015 through December 31, 2015 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00837 A Resolution Authorizing the purchase of bulk rock salt in the amount of $57.50 per ton from Cargill Incorporated Salt Division, North Olmsted,Ohio . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00852 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen & Associates, LLC for the Installation of a new roof for the Phillips Park Maintenance Facility located at 903 Ray Moses Drive in the amount of $111,731.52 through the Naperville Job Order Contract Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00861 A Resolution accepting the lowest qualified bid for asbestos abatement at the city owned property located at 14 S. Blackhawk Street, Aurora IL from Valor Technologies, Inc of Bolingbrook, IL in the amount of $589,400.00. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00851 A Resolution to accept a grant from the State of Illinois in the Amount of $200,000 for creation of exhibits and replication of the historic chandelier for the Grand Army of the Republic Memorial Museum. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:21 PM. The motion carried. Ayes: 3 City of Aurora Page 4 Finance Committee Meeting Minutes October 14, 2014 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5