Finance Committee

City Hall Fifth Floor City of Aurora Confernce Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday November 25, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Ronald Jaffe, George Scowins, Joe Wiltrout, Rich Ryan, Rocky Pintozzi, Drew Glassford City of Aurora: Ted Beck, MIS; Bob Leible, Water Production; Chief Lehman, AFD; Dave Schumacher, Water Production; Tom Greiner, AFD; Jim Pilmer, Neighborhood Standards; Andrew Feuerborn, APD/MIS; Esther Phillips, Purchasing; Alex Alexandrou, Risk Management; Alisia Lewis, Human Resources; Stacey Hamling, Budget Dept.; Alex Voit, Mayor's Office, Alderman Donnell, Ward 4, Brian Caputo, Finance Dept.; Carie Anne Ergo, Mayor's Office, Rick Guzman, Mayor's Office; Bill Wiet, Economic Development APPROVAL OF MINUTES 14-00960 Approval of the 11/4/2014 finance meeting minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 14-00964 Approval of the 11/6/2014 special finance meeting minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes November 25, 2014 14-00999 Approval of the 11/13/2014 special finance meeting minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 14-01015 Approval of the 11/18/2014 special finance meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 14-01020 An Ordinance Adopting An Annual Budget For The Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015 In Lieu Of Passage Of An Appropriation Ordinance. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00948 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00954 A Resolution Authorizing the Purchase of Cisco computing and networking equipment for the Police Department in the amount of $109,441.77 from Sentinel Technologies, Inc . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00976 A Resolution authorizing payment of the annual maintenance contract with Harris Corporation, Lynchburg, VA for an annual support agreement for the Public Safety and Municipal Radio System. Contract amount of $387,632.76 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00985 A Resolution to Approve the Mutual Aid Box Alarm System-Illinois (Resolution) Contract Addendum, Ordinance, and Secretary/Clerk Certificate. City of Aurora Page 2 Finance Committee Meeting Minutes November 25, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00988 A Resolution Authorizing the Execution of a Hotel Occupancy Tax Rebate Agreement with Midwest Management II, Inc., for the Property at 111 North Broadway. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00992 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Local 99 of the International Association of Firefighters, AFL/CIO/CLC. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00994 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability Insurance for the Period of December 31, 2014 through December 31, 2015. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00995 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss Coverage with QBE Insurance Group, Ltd. For the Period January 1, 2015 through December 31, 2015 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00996 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery, Excess Workers Compensation, Crime and Fine Arts Insurance for the Period of December 31, 2014 through December 31, 2015. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-01011 A Resolution Authorizing the Renewal Contract With Broadspire Services, Inc. To Provide Third-Party Administrative Services For The City’s General & Auto Liability Claims And Workers’ Compensation Claims As of January 1, 2015. City of Aurora Page 3 Finance Committee Meeting Minutes November 25, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-01021 A Resolution authorizing the Mayor and City Clerk to execute all of the aforementioned documents for the acquisition of real property known as 590 Parker Avenue, Aurora, IL in the amount of $58,000.00 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00919 A Resolution Authorizing the Execution of a Development Agreement with the Boy Scouts of America Three Fires Council . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00920 A Resolution Authorizing the Purchase of Real Estate located at 64 N. LaSalle Street and 68-70 S. LaSalle Street for $245,500.00 . This Resolution was held ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:44 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4