Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday April 14, 2015 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:08 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Steven Lord, John Duggan, Pat Kelsey, Joe Valini, Clifford Mason City of Aurora: Jeff McLaughlin, Neighborhood Redevelopment; Brett Weiler, Street Maintenance; Chris Lirot, Engineering; Joe Hopp, Equipment Services; Jim Pilmer, Neighborhood Standards; Steve Andras, Engineering; Esther Phillips, Purchasing; Alderman Donnell, Ward 4; Ken Schroth, Public Works; Brian Caputo, Finance Dept.; Eric Gallt, Engineering; Billl Wiet, Development Services; Carie Anne Ergo, Mayor's Office APPROVAL OF MINUTES 15-00249 Approval of the 3/24/2015 finance meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 15-00287 An Ordinance Amending Chapter 20, Section 20-2 Of The Aurora Code Of Ordinances Entitled "Environmental Refuse Disposal Fee" A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes April 14, 2015 Ayes: 3 15-00295 An Ordinance Reserving 2015 Volume Cap In Connection With Private Activity Bond Issues, And Related Matters. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00299 An Ordinance Amending Ordinance No. O09-85 Authorizing The Issuance Of Revenue Notes, Series 2009 (River Street Plaza Project) Of The City Of Aurora, Kane, DuPage, Will, And Kendall Counties, Illinois, In The Aggregate Principal Amount of $3,700,000; Authorizing The Execution and Delivery Of Related Documents In Connection Therewith; And Related Matter . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00094 A Resolution Authorizing the Sale of Obsolete and Surplus Property A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00245 A Resolution to approve a purchase of a used 2014 Ford F550 with an Altec Electrical Aerial bucket for the Electrical Maintenance Division from Global Industries as a sole source in the amount of $91,250.00 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00300 A Resolution authorizing an increase in Parking Fees at the Aurora Transportation Center A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00182 A Resolution Awarding a Request for Proposal (RFP) 15-02 to the Quad County African American Chamber of Commerce (QCAACC) to Provide Entrepreneur/Small Business Outreach Services in the City of Aurora's Neighborhood Revitalization Strategy Area (NRSA) . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes April 14, 2015 15-00261 A Resolution to award the 2015 Downtown Sidewalk Removal and Replacement Project in the Not-to Exceed amount of $30,000 to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00263 A Resolution to Award the Contract for the 2015 MFT Street Resurfacing Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $3,198,072.35 and to Appropriate Motor Fuel Tax Funds, 15-00000-01-GM . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00283 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with Engineering Resource Associates, Inc. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00272 A Resolution Authorizing the Purchase of Bulk Rock Salt in the Amount Of $70.44 Per Ton. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00274 A Resolution Accepting the Bid from Classic Landscape Ltd., West Chicago, IL for the Central Area Landscape Maintenance for Various City Divisions for 2015 and 2016 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00284 A Resolution for the purchasing authority of professional services from Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $75,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00292 A Resolution authorizing the City of Aurora to enter a contract with City of Aurora Page 3 Finance Committee Meeting Minutes April 14, 2015 Kendall Excavating of Yorkville, Illinois in the amount of $59,900 for the Demolition and Site Restoration of 143 Middle Avenue Multi-Building Demolition Project . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00289 A Resolution authorizing the Director of Purchasing to execute a phase 3 engineering services contract for the construction of both the Galena Blvd and New York Street Two Way Conversion and the Lake Street and River Street two Way Conversion with Thomas Engineering Group in the amount of $123,309.40 A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00293 A Resolution Approving an Amended and Restated Agreement Between the City of Aurora and Heartland Recycling - Aurora CCDD LLC, in Regards to the Development of the Land Surface for the Former Stone Quarry Located East of Illinois Rt. 25 and South of I-88/Mettel Road, Aurora, Illinois A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. Ayes: 3 15-00236 A Resolution Approving an Intergovernmental Agreement Between the City of Aurora, Indian Prairie Community Unit School District No. 204, Duke Realty Limited Partnership, and Hatchett Paper Company . This Resolution was held HELD 15-00189 A Resolution to accept the bid from Coffman Truck in the amount of $24,291 for a 2016 2500 cargo van and the approval to have Mavron reinstall an animal interior in this van for $14,255 for Aurora's Animal Control Division as a sole source . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at City of Aurora Page 4 Finance Committee Meeting Minutes April 14, 2015 4:05 PM. The motion carried Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5