Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday October 13, 2015 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:08 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steven Lord, Mike Baker, Larry Havalacek City of Aurora: Chief Lehman, AFD; Brett Weiler, Street Maintenance; Tim Forbes, Street Dept.; Ken Nelson, MIS/APD; Andrew Feuerborn, MIS/APD; Alex Alexandrou, Administrative Services; Alisia Lewis, Human Resources; LaDonna Carr, Human Resources, Alderman Donnell, Ward 4; Brian Caputo, Finance; Carie Anne Ergo, Mayor's Office; Esther Phillips, Purchasing APPROVAL OF MINUTES 15-00883 Approval of the 9/22/2015 finance meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 15-00887 Approval of the 9/24/2015 special finance meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes October 13, 2015 15-00810 A Resolution to Approve the Contract and Retention of Dewberry Architects Inc. for the Design and Engineering of a Replacement Station 7 for the Aurora Fire department in the Amount of $192,300.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00878 A Resolution authorizing the annual purchase of EnRoute CAD/RMS maintenance from Infor Public Sector Inc. of Alpharetta, Georgia for the Police and Fire Departments in the amount of $198,343.45 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00881 A Resolution to purchase three NetApp disk shelves and two E-Series Storage units from CDW-G of Vernon Hills in an amount not to exceed $150,930.00 for the Aurora Police and Fire Departments utilizing the National IPA Technology Solutions contract . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00916 A Resolution Accepting the Quotation from Vermeer Midwest, 2801 Beverly Drive, Aurora, Illinois 60502 in the Amount of $36,000 for the Purchase of a Demonstrator Stump Grinder Less Trade-In of a SC502A Stump Grinder in the amount of $10,000 for a Final Purchase Price in the Amount of $26,000 for the Division of Street Maintenance A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00924 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO Group Health, Dental, C.O.B.R.A. and Stop Loss Plan Administration for Period January 1, 2016 through December 31, 2018 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00925 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, City of Aurora Page 2 Finance Committee Meeting Minutes October 13, 2015 2016 through December 31, 2016 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00927 A Resolution Establishing PPO and HDHP Health Insurance Plans and Rates effective January 1, 2016 through December 31, 2016 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00928 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2016 through December 31, 2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00932 A Resolution Authorizing Unum to provide Life Insurance Services for January 1, 2016 through December 31, 2019 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:05 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3